Town of Pelham Regular Council Meeting

BE IT RESOLVED THAT the agenda for the January 29, 2025, Regular meeting of Council be adopted, as circulated.

BE IT RESOLVED THAT Council receive the 2025 Non-Union Compensations Review Presentation from Marianne Love of ML Consulting, for information.

BE IT RESOLVED THAT the following minutes be adopted as printed, circulated and read: 1. C-01/2025 Regular Council Meeting - January 15, 2025

BE IT RESOLVED THAT the Consent Agenda items as listed on the January 29, 2025, Council Agenda be received and the recommendations contained therein be approved: Consent Agenda Items to be Considered in Block 9.1 Staff Reports of a Routine Nature for Information or Action 9.1.1 Drainage Open House Meeting, 2025-0028-Public Works BE IT RESOLVED THAT Council receive Report 2025-0028, Drainage Open House Meeting, for information. 9.1.2 Q4 2024 Clerks Quarterly Report, 2025-0012-Clerks BE IT RESOLVED THAT Council receive Report 2025-0012, Q4 2024 Clerks Quarterly Report, for information. 9.1.3 Q4 2024 Fire and By-Law Quarterly Report, 2025-0036-Fire Dept BE IT RESOLVED THAT Council receive Report 2025-0036, Q4 2024 Fire and By-Law Quarterly Report, for information. 9.1.4 Q4 2024 Corporate Services Quarterly Report, 2025-0016-Corporate Services BE IT RESOLVED THAT Council receive Report 2025-0016, Q4 2024 Corporate Services Quarterly Report, for information. 9.1.5 Q4 2024 RCW Quarterly Report, 2025-0037-Recreation BE IT RESOLVED THAT Council receive Report 2025-0037, Q4 2024 RCW Quarterly Report, for information. 9.1.6 2024 Q4 Public Works COW Report, 2025-0042-Public Works BE IT RESOLVED THAT Council receive Report 2025-0042, 2024 Q4 Public Works Quarterly Report, for information. 9.1.7 Q4-2024 Planning and Development Quarterly Report, 2025-0029- Planning BE IT RESOLVED THAT Council receive Report 2025-0029, Q4-2024 Planning and Development Quarterly Report, for information. 9.1

BE IT RESOLVED THAT Council receive the verbal update from Councillor Ker regarding the Niagara Central Airport Commission, for information.

BE IT RESOLVED THAT Council receive report 2025-0027 “2025 Capital Budget Reallocation for Project RD 02-25 Road Reconstruction – Canboro Road from Haist Street to Hwy 20," for information; AND THAT Council APPROVE the deferral of project RD 02-25 (# 300665) Road Reconstruction – Canboro Road from Haist Street to Hwy 20 to a future capital budget in the amount of $3,200,000; AND THAT Council APPROVE a 2025 capital project for the Detailed Design of Emmett Street and College Street (# 300638) in the amount of $250,000; AND THAT Council APPROVE a 2025 Capital Project for the Bridge Replacement of Roland Road Bridge (# 300652) in the amount of $1,250,000; AND THAT Council APPROVE a 2025 Capital Project for the Detailed Design of Church Hill in the amount of $200,000.

BE IT RESOLVED THAT Council receive report 2025-0003 “Non-Union Compensation Review,” for information.

THAT Council approve the formal adoption of a compensation target of the 60th percentile (on average) of the comparator group for non-union staff.

THAT the motion be amended to strike March 1, 2025, and insert July 1, 2025.

THAT the formal adoption of a compensation target of the 60th percentile (on average) of the comparator group for non-union staff, be effective July 1, 2025.

THAT Council approve the expenditure of $41,558 to implement the change to the Town’s compensation target, which is offset by benefits and other savings, resulting in a zero net tax levy increase in 2025.

THAT the motion be amended to strike the entire second recital and insert: THAT Council direct staff to continue to investigate a peer review of the design; AND staff be directed to remove the cladding from the Arches as soon as possible to reduce the wind-induced movement.

BE IT RESOLVED THAT Council receive report 2025-0039 “Pelham Arches Rehabilitation Options,” for information; AND THAT Council direct staff to continue to investigate a peer review of the design; AND THAT staff be directed to remove the cladding from the Arches as soon as possible to reduce the wind-induced movement.

BE IT RESOLVED THAT Council receive report 2025-0045 “Strategic Plan Update – Process and Status Report,” for information; AND THAT Council direct a special meeting of Council, sitting as Committee of the Whole, be held on February 22, 2025, at 9am in the Accursi Room at the Meridian Community Centre.

BE IT RESOLVED THAT Council receive Report 2025-0040 “Recreation Christmas in Pelham 2024,” for information; AND THAT Council designate Christmas in Pelham 2025 – Outdoor Christmas Market, to be held on Friday December 5, 2025, from 4:00 pm – 9:30 pm at 20 Pelham Town Square and declare the Outdoor Christmas Market a Municipally Significant Event; AND THAT the Clerk be authorized to make an application for a Special Occasion Permit for the 2025 Christmas in Pelham Outdoor Christmas Market; AND FURTHER THAT Council authorize the following road closures; Pelham Town Square entrance at Pelham Street to 55 meters east of Pelham Street, from 10:00 am to 11:59 pm on Friday, December 5, 2025.

BE IT RESOLVED THAT the Council of the Town of Pelham, having given due consideration to the following By-law(s) do now read a first, second and third time and do pass same, and THAT the Mayor and Clerk be and are hereby authorized to sign and seal the by-law(s): 1. By-law 03-2025 - Being a By-law to amend By-law No. 88-2024 to establish 2025 Fees and Charges to be collected by the Corporation of the Town of Pelham and to Amend Fees and Charges to the Public Works Department Schedule. 2. By-law 04-2025 - Being a By-law to amend Town of Pelham By-law No. 26- 2024, being the Parks and Recreational Areas By-law.

WHEREAS the Town of Pelham has established Policy S300-02, Protocol for the Development or Redevelopment of Telecommunications Towers, which was enacted in 2009; AND WHEREAS a review of the current protocol is necessary to ensure its continued effectiveness and alignment with the standards set by federal regulatory bodies responsible for overseeing telecommunications infrastructure; NOW THEREFORE BE IT RESOLVED that Council of the Town of Pelham directs staff to conduct a review and analysis of the existing protocol for the development and redevelopment of telecommunications towers within the municipality; AND FURTHER THAT staff consult with the Agricultural Advisory Committee prior to bringing a report back to Council; AND THAT staff report back to Council by February 19, 2025, providing an analysis of the review, including any proposed updates or amendments to the current policy that are required by current federal regulations.

BE IT RESOLVED THAT the next portion of the meeting be closed to the public in order to consider the following under Section 239(2) & 239(3) of the Municipal Act, as follows: (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose & (3.1)(1) The meeting is held for the purpose of educating or training the members - 1 item (Insurance) (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board - 1 item (Ward 1)

THAT the Rules of Procedure as contained in the Town of Pelham Procedural By-Law, be suspended; AND THAT the specified meeting curfew time of 1:00 p.m. be and is hereby waived; AND THAT the remainder of the business listed on the agenda for this meeting continues to be considered until 1:30 p.m.

BE IT RESOLVED THAT the next portion of the meeting be closed to the public in order to consider the following under Section 239(2) & 239(3) of the Municipal Act, as follows: (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board - 1 item (Ward 1)

BE IT RESOLVED THAT Council reconvene the regular meeting; AND THAT Council adjourn the In Camera Session and that Council do now Rise with no report; AND THAT the Chief Administrative Officer be and is hereby authorized to undertake the directions provided during the In Camera meeting of January 29, 2025. 18. Confirming By-Law Moved By Councillor John Wink Seconded By Councillor Shellee Niznik BE IT RESOLVED THAT the following By-law be read a first, second and third time and passed: Being By-law No. 05-2025 to Adopt, Ratify and Confirm the proceedings of Council of the Town of Pelham at its Regular Meeting held on the 29th day of January, 2025.

BE IT RESOLVED THAT this Regular meeting of Council be adjourned until the next regular meeting scheduled for February 5, 2025, at 9:00 am.