Town of Pelham Regular Council Meeting

THAT the agenda be amended to consider By-law No. 3942(2017) - Council Vacancy Appointment immediately following the adoption of the agenda.

BE IT RESOLVED THAT the agenda for the December 4th, 2017 Regular Meeting of Council be adopted with the following amendment: THAT consideration be given to By-law No. 3942(2017) - Council Vacancy Appointment immediately following the adoption of the agenda.

BE IT RESOLVED THAT the Council of the Town of Pelham, having given due consideration to the following By-laws do now read a first, second and third time and do pass same, and THAT the Mayor and Clerk be and are hereby authorized to sign and seal the by-law: 1. By-law No. 3942 - Being a By-law to appoint James Lane as a Councillor for Ward One for the Corporation of the Town of Pelham.

BE IT RESOLVED THAT the October 26, 2017 and November 16, 2017 reports submitted by Regional Councillor Baty, be received for information.

BE IT RESOLVED THAT Council receive correspondence from the Region of Niagara – Audit Committee, dated November 28, 2017 respecting a resolution requesting a copy of the Town of Pelham’s 2017 KPMG audit report, for information.

BE IT RESOLVED THAT Council for the Town of Pelham receive the correspondence from the Region of Niagara dated November 20, 2017, containing the approved Audit Committee recommendations; and THAT the following resolution be forwarded to the Region of Niagara: WHEREAS the Town of Pelham commissioned KPMG Forensic to investigate matters related to public concern over the East Fonthill Development Project transactions; and WHEREAS the KPMG findings were known to be scheduled for a Special Meeting of Council which was convened on November 29, 2017; and WHEREAS the Region of Niagara was made aware of this fact by Mayor/Regional Councillor Augustyn at the Regional Council meeting of November 19th wherein the Regional Council was requested to postpone consideration of the Audit Committee recommendations until after the KPMG presentation was made and the results known; and WHEREAS the Council of the Region of Niagara proceeded to adopt the recommendations of the Audit Committee which were based on speculation and inaccurate information and as such, the resolution was premature; and WHEREAS the Town of Pelham has continuously acted in good faith and in the best interests of the community, and in compliance with all legislative requirements; and WHEREAS the findings of the KPMG Forensic report, as presented in a public format on November 29th, 2017, have concluded that there has not been a material change in the Town's financial position as suggested in the Regional resolution and furt

BE IT RESOLVED THAT the following minutes be adopted as printed, circulated and read: 1. SC-28/2017 Special Council Meeting Minutes of November 20, 2017 2. C-20/2017 Regular Council Meeting Minutes of November 20, 2017 3. SC-29/2017 Special Council Meeting Minutes of November 27, 2017 4. SC-30/2017 Special Council Meeting Minutes of November 29, 2017.

BE IT RESOLVED THAT a meeting be convened to allow members of the public to ask questions relating to the KPMG Report once it has been received, at a date to be determined following receipt of the Report; and THAT staff be directed to establish an appropriate protocol for the meeting format; and THAT KPMG be represented.

BE IT RESOLVED THAT the following Consent Agenda items be received and the recommendations contained therein be approved, as applicable: 10.1 Presentation of Recommendations Arising from P&P, for Council Approval BE IT RESOLVED THAT Council approve the recommendations from the following: 1. P&P-07/2017 – Policy & Priorities Committee Meeting, November 20, 2017; 10.2 Minutes Approval Committee BE IT RESOLVED THAT the following minutes be adopted as printed, circulated and read: 1. P&P-07/2017 – Policy & Priorities Committee meeting, November 20, 2017. 10.3 Staff Reports of a Routine Nature for Information or Action 10.3.1 2016 Audited Reserve Year-end Balances BE IT RESOLVED THAT Council receive the 2016 Year-end Reserve Balances report, for information. 10.3.2 2018-2019 Insurance Program BE IT RESOLVED THAT Council receive the 2018-2019 Insurance Program report; and THAT Council hereby approves the 2018/2019 Insurance Program as outlined therein. (lifted) 10.3.3 Niagara Escarpment Plan Amendment Process Fonthill Kame-Delta ANSI BE IT RESOLVED THAT Council receive the Niagara Escarpment Plan Amendment Process Fonthill Kame-Delta ANSI Report, for information. 10.4 Action Correspondence of a Routine Nature 10.4.1 Eating Disorder Awareness Week Proclamation BE IT RESOLVED THAT the Corporation of the Town of Pelham does hereby proclaim the week of February 1st to February 7th, 2018, as Eating Disorder Awareness Week. 10.4.2 Sixteen-Days of Activism Against Gender-Based Violence Pr

That the motion be amended to include Volunteer's Accident Insurance based on 100 volunteers for a premium of $300.00.

THAT the motion be amended to direct staff to work with McAvoy, Belan, & Campbell Insurance and Financial Services Ltd. to add Cyber Liability to the Town's Policy in the amount of $4,500 for $1million in coverage.

BE IT RESOLVED THAT Council receive the 2018-2019 Insurance Program report; and THAT staff be directed to work with McAvoy, Belan, & Campbell Insurance and Financial Services Ltd. to add Cyber Liability to the Town's Policy in the amount of $4,500 for $1million in coverage; and That Volunteer's Accident Insurance be included, based on 100 volunteers for a premium of $300.00; and THAT Council hereby approves the 2018/2019 Insurance Program as outlined therein, as amended.

BE IT RESOLVED TAHT Council receive correspondence from Niagara Regional Housing - Q3 Report July 1 to September 30, 2017, for information.

BE IT RESOLVED THAT Council receive for information the Regional Report, GM 9-2017, "A Review of the Municipal Elections Modernization Act and Composition of Regional Council Report".

BE IT RESOLVED THAT Mayor Augustyn's Report dated December 4, 2017 be received for information.

BE IT RESOLVED THAT Council receive the Concept sheet How Might We establish a site for a Welcome Centre in Pelham; and THAT Council approves the proposal for the Welcome Centre being located in the Pelham Community Centre; and THAT Council endorses the partnership with the Welland/Pelham Chamber of Commerce.

BE IT RESOLVED THAT the Council of the Town of Pelham, having given due consideration to the following By-laws do now read a first, second and third time and do pass same, and THAT the Mayor and Clerk be and are hereby authorized to sign and seal the by-laws: 1. By-law No. 3941 - Being a By-law to provide for the administration and enforcement of the Building Code Act and with respect to the establishment and requirement of the payment of fees for information and services.

BE IT RESOLVED THAT the following By-law be read a first, second and third time and passed: Being a By-law No. 3943(2017) to Adopt, Ratify and Confirm the proceedings of Council of the Town of Pelham at its regular Meeting held on the 4th day of December, 2017.

BE IT RESOLVED THAT this Regular Meeting of Council be adjourned until the next regular meeting scheduled for December 18, 2017 at 6:30 pm.