Town of Pelham Regular Council Meeting

THAT the Agenda be reordered to consider Correspondence Item 9.5.1 following Item 11.2.2.

BE IT RESOLED THAT THE agenda for the May 6th, 2019 Regular meeting of Council be adopted, as amended.

BE IT RESOLVED THAT the following minutes be adopted as printed, circulated and read: 1. SC-13/2019 - Special Council Minutes April 15, 2019 2. C-07/2019 Regular Council Minutes April 15, 2019 3. SC-14/2019 - Special Council Minutes April 23, 2019 4. SC-15/2019 - Special Council Minutes April 23, 2019 5. SC-16/2019 - Special Council Minutes April 29, 2019 - Muzzle Order 6. SC-17/2019 - Special Council Minutes April 29, 2019

BE IT RESOLVED THAT the following Consent Agenda items be received and the recommendations contained therein be approved, as applicable: 9.1 Presentation of Recommendations Arising from COW or P&P, for Council Approval BE IT RESOLVED THAT COUNCIL HEREBY approves the Recommendations Resulting from the following: 1. P & P 03/2019 - Recommendations of April 15, 2019 save and except Recommendation #9. 9.2 Minutes Approval – Committee BE IT RESOLVED THAT Council receive the P&P-03/2019 Policy and Priorities Committee Minutes minutes, dated April 15, 2019 for information. 9.3 Staff Reports of a Routine Nature for Information or Action 9.3.1 Site Plan Approval Report - 1651 Centre Street (SP 04- 19) BE IT RESOLVED THAT Council receives this Department of Community Planning & Development Report for information as it pertains to application File No. SP 04-19, 1651 Centre Street; AND THAT, Council approve the by-law and authorize the Mayor and Clerk to enter into a site plan agreement between the Town and Joseph & Teresa Hozjan. 9.4 Action Correspondence of a Routine Nature 9.4.1 National Denim Day - May 14, 2019 BE IT RESEOLVED THAT the Corporation of the Town of Pelham does hereby proclaim May 14, 2019 as National Denim Day in recognition of breast cancer awareness. 9.5 Information Correspondence Items 9.5.1 Letter to the Mayor and Town Council Re: Pelham Arches BE IT RESOLVED THAT Council receive the letter from Frank Adamson and Bill Gibson dated April 22, 2019, regarding the Pelha

BE IT RESOLVED THAT Council receive, for information, Regional Report CSD 16-2019 and associated correspondence regarding the Regional 2019 Property Tax Policy, Ratios and Rates.

THAT the proposed procedural by-law be further amended as follows: THAT meeting Start Time of 6:30pm be removed and replaced with Start Time of 5:30pm

THAT the proposed procedural by-law be further amended as follows: THAT Item 15 - Curfew of 10:00 pm be removed and replaced with Curfew Time of 9:00pm

THAT the proposed procedural by-law be further amended as follows: THAT an item regarding Council Correspondence from other municipalities be included in the by-law stating: THAT Council correspondence from other municipalities be compiled and circulated to all members of Council; and THAT if a member of Council wishes the correspondence be included as an Agenda item, that member of Council shall notify the Clerk immediately; and THAT the Clerk shall include that correspondence on the next available Regular Council meeting.

BE IT RESOLVED THAT Mayor Junkin's Report dated May 6, 2019, be received for information.

THAT the Strategic Plan be amended to move "Finalize East Fenwick Secondary Plan" for completion in 2020 rather than 2019.

BE IT RESOLVED THAT Council receive the 2018- 2022 Strategic Plan, as amended and Town of Pelham Strategy Map; and THAT Council endorse and adopt the Strategic Plan, as presented herein as amended; and THAT the Chief Administrative Officer be and is hereby directed to take the necessary steps to implement the Strategic Plan; and THAT the Chief Administrative Officer be and is hereby directed to annually measure accomplishments against the Plan and report to Council and subsequently report back to the community in this regard; and THAT Council hereby adopts the following Vision Statement: Our Vision: Working together with the community to strengthen trust, enhance the quality of life and economic well-being for today and for the future; and THAT Council further adopts the following Values to demonstrate leadership and commitment: Honesty Caring Respect Transparency Trustworthiness Teamwork

THAT the motion be amended by replacing Paragraphs 2 and 3 with the following: THAT COUNCIL accept the proposal to reconstruct the arches as presented by the Fonthill Rotary Club and the Pelham Summerfest Committee, subject to the following conditions: 1. receipt of an engineering report to the satisfaction of the Director of Public Works and subject to Council approval; and 2. The Fonthill Rotary Club and the Pelham Summerfest Committee will undertake to do the entire fundraising for the cost to construct the arches and that no Town funds will be contributed toward the cost of construction; and 3. A reserve fund will be established by the Fonthill Rotary Club and the Pelham Summerfest Committee to contribute annually a minimum of $2,000 per year for the ongoing maintenance of the arches.

THAT the date individuals and/or groups submit their delegation requests be amended from June 12, 2019 to May 29, 2019.

THAT staff be directed to amend the communication plan to adjust any dates/deadlines to meet an amended Council presentation date of June 3, 2019.

BE IT RESOLVED THAT Council receive the report, “Initiative to Replace the Arches Over Pelham Town Square”, as amended; and THAT Council endorse the amended plan to receive submissions from the Pelham community for proposals to replace the arches, that are self-funded and sustainable; and THAT Staff be directed to proceed with the amended plan to launch the invitation to participate in this initiative to the community, as outlined in the report.

BE IT RESOLVED THAT Council receive the letter from Frank Adamson and Bill Gibson dated April 22, 2019, regarding the Pelham Arches, for information.

BE IT RESOLVED THAT the Council of the Town of Pelham, having given due consideration to the following By-laws do now read a first, second and third time and do pass same, and THAT the Mayor and Clerk be and are hereby authorized to sign and seal the by-laws: 1. By-law #4104(2019) - Being a by-law to adopt a Code of Conduct for Council and Local Boards 2. By-law #4105(2019) - Being a by-law to authorize the execution of a site plan agreement for the lands located at 1651 Centre Street. 3. By-law #4106(2019) - Being a by-law respecting the gypsy moth Motion divided - separate consideration. 4. By-law #4107(2019) - Being a by-law to govern the proceedings of the Town of Pelham Council and Committees, the conduct of its members, and the calling of meetings, and to repeal and replace By- law #3293(2012). First and Second Reading Motion divided - separate consideration

THAT consideration of First and Second Reading for the proposed amendments to the Procedural By-law be

BE IT RESOLVED THAT the Council of the Town of Pelham, having given due consideration to the following By-law do now read a first, second and third time and do pass same; and THAT the Mayor and Clerk be and are hereby authorized to sign and seal the by-law: By-law #4106(2019) - Being a by-law respecting the gypsy moth

BE IT RESOLVED THAT Council receive the Report entitled Assante Sign Variance”; and THAT Council approves the requested variance to the Sign By-law, as outlined in the Report to permit an electronic sign.

BE IT RESOLVED THAT Council recess the In Camera portion of the meeting and reconvene immediately following the Committee meeting scheduled for this evening.

BE IT RESOLVED THAT the regular Council meeting of May 6th, 2019 do now reconvene to complete the agenda.

THAT the Rules of Procedure as contained in the Town of Pelham Procedural By-law, be suspended; AND THAT the specified meeting curfew time of 10:00 p.m. be and is hereby waived; AND THAT the remainder of the business listed on the agenda for this meeting continue to be considered until all matter have been concluded.

BE IT RESOLVED THAT the next portion of the meeting be closed to the public in order to consider the following: 1. Section 239(2)(c) - proposed or pending acquisition or disposition of land by the municipality - File L07-2018-07-S 2. Section 239(2)(b) - personal matters about an identifiable individuals including municipal or local board employees

BE IT RESOLVED THAT Council adjourn the In Camera Session and that Council do now Rise: With Report

BE IT RESOLVED THAT the Chief Administrative Officer be and is hereby authorized to undertake the directions provided during the In Camera meeting of May 6, 2019.

BE IT RESOLVED THAT the Town of Pelham declare the lands described as part of Lot 14, Plan 717, being Part 1 on Plan 59R- 16233, PIN 64063-0455 (LT) Town of Pelham, as surplus to the needs of the Town; and THAT Council hereby directs the Clerk to prepare the necessary by-law for Council consideration at the next regular meeting of Council; and THAT Staff be and are hereby authorized to proceed with the sale of said lands, subject to Council approval of the final Offer of Purchase and Sale.

BE IT RESOLVED that the following individuals be appointed to the following Pelham Advisory Committee's: Cannabis Control Committee: 1. Carla Baxter 2. Louis Damm 3. Bill Heska 4. Jim Jeffs 5. John Langendoen 6. Tim Nohara 7. Jim Steele Summerfest Committee: 1. Remo Battista Utility Sustainability Advisory Committee: 1. Dave Cano Meridian Community Centre Hospitality Committee: 1. Bill Huisman 2. Patricia Shannon AND THAT the Clerk prepare the necessary by-law for consideration at the next regular meeting.

BE IT RESOLVED THAT the following By-law be read a first, second and third time and passed: Being a By-law No. 4108(2019) to Adopt, Ratify and Confirm the proceedings of Council of the Town of Pelham at its Regular Meeting held on the 6th day of May, 2019.

BE IT RESOLVED THAT this Regular Meeting of May 6th, 2019 be adjourned until the next regular meeting scheduled for May 21st, 2019 at 6:30 pm.