Town of Pelham Regular Council Meeting

THAT the agenda be amended to:  Move item 10.2.2 Proposed Replacement of Town of Pelham Clean Yards By-law, 2022-0254-Chief Administrator Officer, to be heard after item 5 Adoption of Minutes For (6): Mayor Marvin Junkin, Councillor Lisa Haun, Councillor Bob Hildebrandt, Councillor Ron Kore, Councillor Wayne Olson, and Councillor Marianne Stewart

BE IT RESOLVED THAT the agenda for the October 17, 2022 Regular meeting of Council be adopted, as amended. For (6): Mayor Marvin Junkin, Councillor Lisa Haun, Councillor Bob Hildebrandt, Councillor Ron Kore, Councillor Wayne Olson, and Councillor Marianne Stewart

BE IT RESOLVED THAT the following minutes be adopted as printed, circulated and read: 1. C-17/2022 - Regular Council Meeting - October 3, 2022 For (6): Mayor Marvin Junkin, Councillor Lisa Haun, Councillor Bob Hildebrandt, Councillor Ron Kore, Councillor Wayne Olson, and Councillor Marianne Stewart

BE IT RESOLVED THAT Council receive Report # 2022-0254 – Proposed Replacement of Town of Pelham Clean Yards By-law, for information; AND THAT Council approve, in principle, the proposed Clean Yards By-law as presented; AND THAT Council direct that the proposed by-law be presented to Council for consideration at the next regular meeting of Council. For (6): Mayor Marvin Junkin, Councillor Lisa Haun, Councillor Bob Hildebrandt, Councillor Ron Kore, Councillor Wayne Olson, and Councillor Marianne Stewart

BE IT RESOLVED THAT the Consent Agenda items as listed on the October 17, 2022 Council Agenda be received and the recommendations contained therein be approved, save and except 8.3.1: 8. Consent Agenda Items to be Considered in Block 8.3. Staff Reports of a Routine Nature for Information or Action 8.3.1. Town Hall Building Addition Update, 2022-0242-Public Works BE IT RESOLVED THAT Council receive Report #2022-0242- Public Works – Town Hall Building Additional Update, for information (lifted) 8.3.2. Q3 RCW COW Report 2022, 2022-0250-Recreation BE IT RESOLVED THAT Council receive Report 2022-0250- Recreation being the Q3/2022 Recreation, Culture and Wellness Department Report be received for information. 8.3.3. Q3 2022 Clerks COW Report, 2022-0223-Clerks BE IT RESOLVED THAT the Q3/2022 Clerk’s Report be received for information. 8.3.4. Q3 (2022) - Planning and Development COW Report, 2022-0229-Planning BE IT RESOLVED THAT Council receive the Q3/2022 Community Planning and Development Department Report for information. 8.3.5. Q3 Fire by-law department COW report, 2022-0249-Fire Dept BE IT RESOLVED THAT the Q3/2022-0249 Fire and By-law Enforcement Department Report be received for information. 8.3.6. Q3 Public Works Department Quarterly Report for the period (July 2022 - September 2022), 2022-0253-Public Works BE IT RESOLVED THAT the Q3/2022 Public Works Department Report be received for information. 8.3.7. Q3 2022 Corporate Service COW Report, 2022-0199- Corporate Services BE I

THAT the motion be amended to include: AND THAT Council direct staff to prepare a fulsome report detailing the total cost impact of the soil investigation and new foundation design for the new Town Hall addition; AND THAT staff report back to Council by December 5, 2022. For (6): Mayor Marvin Junkin, Councillor Lisa Haun, Councillor Bob Hildebrandt, Councillor Ron Kore, Councillor Wayne Olson, and Councillor Marianne Stewart

BE IT RESOLVED THAT Council receive Report #2022- 0242-Public Works – Town Hall Building Additional Update, for information; AND THAT Council direct staff to prepare a fulsome report detailing the total cost impact of the soil investigation and new foundation design for the new Town Hall addition; AND THAT staff report back to Council by December 5, 2022. For (6): Mayor Marvin Junkin, Councillor Lisa Haun, Councillor Bob Hildebrandt, Councillor Ron Kore, Councillor Wayne Olson, and Councillor Marianne Stewart

BE IT RESOLVED THAT Council receive Report #2022-0241 – Special Event Permit Application – DeVries Fruit Farm Christmas Market 2022, for information; AND THAT Council authorize and direct the Town Clerk to issue a Special Event Permit for the DeVries Fruit Farm Christmas Market event on December 3, 2022, subject to the approval of the Town Clerk, Director of Public Works, Director of Community Planning and Development, Fire Chief, and any other applicable agency, upon receipt of satisfactory drawings, plans, permits, or other such documents as requested; AND THAT the Special Event Permit include any such conditions of approval as requested by the said approval departments and or agencies; AND THAT Council waive all licensing and fee requirements pursuant to By-Law No. 3186(2011) for craft vendors only in lieu of a $150.00 Fire Inspection Fee, payable to the Town of Pelham prior to the issuance of the permit. For (5): Mayor Marvin Junkin, Councillor Lisa Haun, Councillor Bob Hildebrandt, Councillor Wayne Olson, and Councillor Marianne Stewart Conflict (1): Councillor Ron Kore

BE IT RESOLVED THAT the Council of the Town of Pelham, having given due consideration to the following By-law do now read a third time and do pass same; 1. By-law 4466(2022) - Being a by-law to provide for updated schedule of assessments, updated schedule of assessment for future maintenance and schedule of actual costs for Big Creek Drain System. AND THAT Council of the Town of Pelham, having given due consideration to the following By-law do now read a first, second and third time and do pass same; and THAT the Mayor and Clerk be and are hereby authorized to sign and seal the by-laws: 2. By-law 4494(2022) - Being a By-law to Authorize the Mayor and Clerk to enter into a Second Amending Agreement with the Regional Municipality of Niagara with respect to the Niagara Region’s On-Demand Transit Service Pilot Project. For (6): Mayor Marvin Junkin, Councillor Lisa Haun, Councillor Bob Hildebrandt, Councillor Ron Kore, Councillor Wayne Olson, and Councillor Marianne Stewart

WHEREAS Council for the Town of Pelham is committed to the community and safety; AND WHEREAS Council for the Town of Pelham desires to improve the crossing for school children with upgraded pavement markings and flashing lights at the Canboro Road pedestrian crossing to Wellington Heights School; NOW THEREFORE BE IT RESOLVED THAT Council for the Town of Pelham direct staff to investigate the cost of upgrading the said crossing for Council’s consideration within the 2023 Budget process. For (6): Mayor Marvin Junkin, Councillor Lisa Haun, Councillor Bob Hildebrandt, Councillor Ron Kore, Councillor Wayne Olson, and Councillor Marianne Stewart

BE IT RESOLVED THAT the following By-law be read a first, second and third time and passed: Being a By-law No. 4495(2022) to Adopt, Ratify and Confirm the proceedings of Council of the Town of Pelham at its Regular Meeting held on the 17th day of October, 2022. For (6): Mayor Marvin Junkin, Councillor Lisa Haun, Councillor Bob Hildebrandt, Councillor Ron Kore, Councillor Wayne Olson, and Councillor Marianne Stewart

BE IT RESOLVED THAT this Regular Meeting of Council be adjourned until the next regular meeting scheduled for November 7, 2022 at 5:30 pm. For (6): Mayor Marvin Junkin, Councillor Lisa Haun, Councillor Bob Hildebrandt, Councillor Ron Kore, Councillor Wayne Olson, and Councillor Marianne Stewart