Town of Pelham Regular Council Meeting

THAT the agenda be amended to:  Move Item 17 - Resolution to Move In-Camera to be heard prior to Staff Reports being item 10 - Presentation & Consideration of Reports For (7): Mayor Marvin Junkin, Councillor Lisa Haun, Councillor Bob Hildebrandt, Councillor Ron Kore, Councillor Wayne Olson, Councillor Marianne Stewart, and Councillor John Wink

THAT the Rules of Procedure as contained in the Town of Pelham Procedural By-law regarding Delegations, be suspended to allow the delegation of Saw Custom Homes; AND THAT the agenda be amended to include the said delegation as item 4.2.2. For (4): Councillor Lisa Haun, Councillor Bob Hildebrandt, Councillor Ron Kore, and Councillor Marianne Stewart Against (3): Mayor Marvin Junkin, Councillor Wayne Olson, and Councillor John Wink

BE IT RESOLVED THAT the agenda for the June 20, 2022 Regular meeting of Council be adopted, as amended. For (7): Mayor Marvin Junkin, Councillor Lisa Haun, Councillor Bob Hildebrandt, Councillor Ron Kore, Councillor Wayne Olson, Councillor Marianne Stewart, and Councillor John Wink

BE IT RESOVED THAT Council receive the delegation from Tim Nohara, Chair of the Cannabis Control Committee, for information. For (7): Mayor Marvin Junkin, Councillor Lisa Haun, Councillor Bob Hildebrandt, Councillor Ron Kore, Councillor Wayne Olson, Councillor Marianne Stewart, and Councillor John Wink

BE IT RESOLVED THAT the following minutes be adopted as printed, circulated and read: 1. RC-11/2022 - June 7, 2022 - Regular Council, as amended. For (7): Mayor Marvin Junkin, Councillor Lisa Haun, Councillor Bob Hildebrandt, Councillor Ron Kore, Councillor Wayne Olson, Councillor Marianne Stewart, and Councillor John Wink

BE IT RESOLVED THAT the Consent Agenda items as listed on the June 20, 2022 Council Agenda be received and the recommendations contained therein be approved, save and except item 8.4.1: 8.3. Staff Reports of a Routine Nature for Information or Action 8.3.1. Permanent StoryWalk Installation in Woodstream Park , 2022-0142-Public Works BE IT RESOLVED THAT Council receive Report #2022-0142 – Installation of Permanent Stor Walk Signage, for Information. 8.4. Action Correspondence of a Routine Nature 8.4.1. Ombudsman Report dated June 10, 2022 BE IT RESOLVED THAT Council receive correspondence from the Ontario Ombudsman and associated Ombudsman of Ontario Report dated June 10, 2022 regarding an investigation into a closed meeting held by Council for the Town of Pelham on April 19, 2021, for information; AND THAT Council hereby acknowledges the importance of being vigilant in adhering to their individual and collective obligation to ensure that Council complies with its responsibilities under the Municipal Act, 2001 and its procedural by-law; AND THAT Council hereby acknowledges its obligation to ensure that no subject in closed session is discussed unless it clearly comes within one of the statutory exceptions to the open meeting requirements; AND THAT Council directs staff to ensure its resolutions to proceed in camera provides a general description of the issues to be discussed in a way that maximizes the information available to the public while not undermining the reason for ex

THAT the motion be amended to include: AND THAT Council waive confidentiality on the totality of what was discussed in the closed session on April 19, 2021, AND THAT the video recording of the meeting be posted on the Town of Pelham website, and AND THAT the records of the Town be amended to include the meeting of April 19, 2022 as if the discussion had taken place in open session. For (5): Mayor Marvin Junkin, Councillor Bob Hildebrandt, Councillor Ron Kore, Councillor Wayne Olson, and Councillor John Wink Against (2): Councillor Lisa Haun, and Councillor Marianne Stewart

BE IT RESOLVED THAT Council receive correspondence from the Ontario Ombudsman and associated Ombudsman of Ontario Report dated June 10, 2022 regarding an investigation into a closed meeting held by Council for the Town of Pelham on April 19, 2021, for information; AND THAT Council hereby acknowledges the importance of being vigilant in adhering to their individual and collective obligation to ensure that Council complies with its responsibilities under the Municipal Act, 2001 and its procedural by-law; AND THAT Council hereby acknowledges its obligation to ensure that no subject in closed session is discussed unless it clearly comes within one of the statutory exceptions to the open meeting requirements; AND THAT Council directs staff to ensure its resolutions to proceed in camera provides a general description of the issues to be discussed in a way that maximizes the information available to the public while not undermining the reason for excluding the public; AND THAT Council direct staff to include additional information and training to the incoming 2022-2026 Council during orientation on closed session requirements; AND THAT Council waive confidentiality on the totality of what was discussed in the closed session on April 19, 2021, AND THAT the video recording of the meeting be posted on the Town of Pelham website, and AND THAT the records of the Town be amended to include the meeting of April 19, 2022 as if the discussion had taken place in open session. For (5): Mayor M

BE IT RESOLVED THAT the next portion of the meeting be closed to the public in order to consider a matter under Section 239 (2) of the Municipal Act, as follows: (c) - proposed or pending disposition of land by the municipality and (f) - advice that is subject to solicitor-client privilege, including communications necessary for that purpose - ( 1 item - Property Located in Ward 2) (c) - proposed or pending disposition of land by the municipality - ( 1 item - Files L07-2022-01-S and L07-2022-02- S - Property Located in Ward 2) For (7): Mayor Marvin Junkin, Councillor Lisa Haun, Councillor Bob Hildebrandt, Councillor Ron Kore, Councillor Wayne Olson, Councillor Marianne Stewart, and Councillor John Wink

BE IT RESOLVED THAT Council adjourn the In Camera Session and that Council do now Rise: With No Report. For (7): Mayor Marvin Junkin, Councillor Lisa Haun, Councillor Bob Hildebrandt, Councillor Ron Kore, Councillor Wayne Olson, Councillor Marianne Stewart, and Councillor John Wink

BE IT RESOLVED THAT Council receive Report #2022-0141 – 2022 Road Rehabilitation Program Budget Additional Funding, for information; AND THAT Council APPROVE the award of the 2022 Road Rehabilitation Program to Walker Construction in the amount of $690,093 plus applicable taxes; AND THAT Council APPROVE a budget increase of $93,300 for project RD 09-22, funded from the Road Reserve. For (7): Mayor Marvin Junkin, Councillor Lisa Haun, Councillor Bob Hildebrandt, Councillor Ron Kore, Councillor Wayne Olson, Councillor Marianne Stewart, and Councillor John Wink

BE IT RESOLVED THAT Council receive Report #2022-0139 Recreation – Proposed Pelham STEM Camp Summer 2022, for information; AND THAT the Mayor and Clerk be authorized to sign the Memorandum of Understanding with Innova STEM Labs Inc. to supply equipment, program/curriculum materials and staff training to implement Pelham STEM Camps for the Summer of 2022; AND THAT Council approve the following rates and fees immediately to be applied:  Weekly Camp Registration | $299 per child (25% discount on 3 or more children)  Early Bird Camp Weekly Registration | $279 per child (25% discount on 3 or more children)  Multiple Week Registration discount each week after 2 weeks $10.00  Extended Care (7:30am-5:30pm) | $38 per week  Optional Friday Lunch | $10 For (7): Mayor Marvin Junkin, Councillor Lisa Haun, Councillor Bob Hildebrandt, Councillor Ron Kore, Councillor Wayne Olson, Councillor Marianne Stewart, and Councillor John Wink

BE IT RESOLVED THAT Council receive Report #2022-0138 – Final Parking Strategy Report, for information; AND THAT Council receive the final Parking Strategy Report from R.V. Anderson Associates Limited; and AND THAT Staff be directed to include the implementation of the recommendations contained in the Parking Strategy Report to improve the supply of public parking in downtown, Fonthill, Fenwick, Ridgeville and at the MCC in future capital budget planning processes; AND THAT Staff be directed to include in the new Comprehensive Zoning By-law the recommendations contained in the Parking Strategy Report with regards to parking requirements for various land uses. For (7): Mayor Marvin Junkin, Councillor Lisa Haun, Councillor Bob Hildebrandt, Councillor Ron Kore, Councillor Wayne Olson, Councillor Marianne Stewart, and Councillor John Wink

THAT the motion be amended to strike all language after ‘council direct staff’ and insert:  Retain all the lands at this time  AND THAT Council direct staff to report back to Council by August 22, 2022 with respect to an updated cost for creating a temporary parking lot on the lands adjacent to the MCC – known as Part 4. For (7): Mayor Marvin Junkin, Councillor Lisa Haun, Councillor Bob Hildebrandt, Councillor Ron Kore, Councillor Wayne Olson, Councillor Marianne Stewart, and Councillor John Wink

BE IT RESOLVED THAT Council receive Report #2022-0144 Parking and Development Options for Lands Adjacent to Meridian Community Centre, for information; AND FURTHER BE IT RESOLVED THAT Council direct staff to retain all the lands at this time; AND THAT Council direct staff to report back to Council by August 22, 2022 with respect to an updated cost for creating a temporary parking lot on the lands adjacent to the MCC – known as Part 4. For (7): Mayor Marvin Junkin, Councillor Lisa Haun, Councillor Bob Hildebrandt, Councillor Ron Kore, Councillor Wayne Olson, Councillor Marianne Stewart, and Councillor John Wink

BE IT RESOLVED THAT the Council of the Town of Pelham, having given due consideration to the following By-laws do now read a first, second and third time and do pass same; AND THAT the Mayor and Clerk be and are hereby authorized to sign and seal the by-laws: 1. By-law 4463(2022) - Being a by-law to amend Zoning By-law 1136 (1987), as amended, for lands on the north side of Port Robinson Road, east of Station Street, legally described as Part of Lot 167, Geographic Township of Thorold, Part of Lots 17, 18 & 19 Plan 717, Town of Pelham, from the Residential Multiple 1 – 263 (RM1-263) and Residential Development (RD) zones to a site specific Residential 2 (R2-322) zone. Hummel Properties Inc. File No. AM-07-21 2. By-law 4464(2022) - Being a by-law to adopt an Amendment to the Official Plan for the Town of Pelham Planning Area. Amendment No. 14. Summersides Village. File no. OP-AM-02-21 For (5): Mayor Marvin Junkin, Councillor Bob Hildebrandt, Councillor Wayne Olson, Councillor Marianne Stewart, and Councillor John Wink Against (2): Councillor Lisa Haun, and Councillor Ron Kore

BE IT RESOLVED THAT the Council of the Town of Pelham, having given due consideration to the following By-laws do now read a first, second and third time and do pass same; AND THAT the Mayor and Clerk be and are hereby authorized to sign and seal the by-laws: 3. By-law 4470(2022) - Being a By-law to authorize the Mayor and Clerk to enter into a Memorandum of Understanding with Innova Stem Labs Inc. for the STEM Camp Program. For (7): Mayor Marvin Junkin, Councillor Lisa Haun, Councillor Bob Hildebrandt, Councillor Ron Kore, Councillor Wayne Olson, Councillor Marianne Stewart, and Councillor John Wink

WHEREAS the Corporation of the Town of Pelham has enacted a Naming of Corporate Assets Policy (S201-03) to govern the process of naming significant municipal assets such as parks, open spaces, facilities, street and other municipal buildings or properties after groups or individuals who have positively contributed or represented the Town of Pelham; AND WHEREAS the late Jane Haist, longtime resident of the Town of Pelham, competed on behalf of the Pelham District High School track and field team, around the world, including such places as: Australia, New Zealand, Russia, Israel, Mexico, Ukraine, Sweden, Norway, United States and Great Britain; AND WHEREAS the late Jain Haist furthered her athletic career and accomplishments by competing in the 1974 Commonwealth Games in New Zealand willing gold medals in Women’s Shot Put and Discus, 1975 winning a bronze medal at the Pan America Games in Mexico City, 1977 and 1978 winning the AIAW National Championship in Discus and represented Canada as an Olympian at the 1976 Olympics in Montreal; AND WHEREAS Council for the Town of Pelham deems it desirable to recognize Jane Haist by naming a community asset after her; NOW THEREFORE BE IT RESOLVED THAT Council for the Town of Pelham directed staff to provide a report to Council outlining opportunities and options to honour the late Jane Haist; AND THAT staff shall report back to Council by July 25, 2022 For (7): Mayor Marvin Junkin, Councillor Lisa Haun, Councillor Bob Hildebrandt, Councill

BE IT RESOLVED THAT the following By-law be read a first, second and third time and passed: Being a By-law No. 4471(2022) to Adopt, Ratify and Confirm the proceedings of Council of the Town of Pelham at its Regular Meeting held on the 20th day of June, 2022. For (7): Mayor Marvin Junkin, Councillor Lisa Haun, Councillor Bob Hildebrandt, Councillor Ron Kore, Councillor Wayne Olson, Councillor Marianne Stewart, and Councillor John Wink

The meeting was adjourned at 8:30pm. BE IT RESOLVED THAT this Regular Meeting of Council be adjourned until the next regular meeting scheduled for July 25, 2022 at 5:30 pm. For (7): Mayor Marvin Junkin, Councillor Lisa Haun, Councillor Bob Hildebrandt, Councillor Ron Kore, Councillor Wayne Olson, Councillor Marianne Stewart, and Councillor John Wink