Town of Pelham Regular Council Meeting

BE IT RESOLVED THAT the agenda for the February 1, 2021 Regular meeting of Council be adopted. For Against Marvin Junkin X Lisa Haun X Bob Hildebrandt X Ron Kore X Wayne Olson X Marianne Stewart X John Wink X Results 7 0

BE IT RESOLVED THAT Council receive the COVID-19 update presentation from B. Lymburner, Fire Chief and Community Emergency Management Co-Ordinator, for information. For Against Marvin Junkin X Lisa Haun X Bob Hildebrandt X Ron Kore X Wayne Olson X Marianne Stewart X John Wink X Results 7 0

BE IT RESOLVED THAT Council support lowering flags at Town of Pelham municipal facilities on March 12, 13, 14 in consideration and recognition of those people who have passed away due to the COVID-19 pandemic. For Against Marvin Junkin X Lisa Haun X Bob Hildebrandt X Ron Kore X Wayne Olson X Marianne Stewart X John Wink X Results 7 0

BE IT RESOLVED THAT Council receive the COVID-19 update presentation from D. Cribbs, Chief Administrative Officer, for information. For Against Marvin Junkin X Lisa Haun X Bob Hildebrandt X Ron Kore X Wayne Olson X Marianne Stewart X John Wink X Results 7 0

BE IT RESOLVED that Council receive the presentation from Tim Nohara, Chair of the Cannabis Control Committee, for information. For Against Marvin Junkin X Lisa Haun X Bob Hildebrandt X Ron Kore X Wayne Olson X Marianne Stewart X John Wink X Results 7 0

BE IT RESOLVED THAT Council receive the February 1, 2021 Report presented by Regional Councillor Huson, for information. For Against Marvin Junkin X Lisa Haun X Bob Hildebrandt X Ron Kore X Wayne Olson X Marianne Stewart X John Wink X Results 7 0

BE IT RESOLVED THAT the following minutes be adopted as printed, circulated and read: 1. C-01/2021 - Regular Council Minutes - January 11, 2021 For Against Marvin Junkin X Lisa Haun X Bob Hildebrandt X Ron Kore X Wayne Olson X Marianne Stewart X John Wink X Results 7 0

BE IT RESOLVED THAT the Consent Agenda items as listed on the February 1, 2021 Council Agenda be received and the recommendations contained therein be approved, as applicable. - - - - - - - - - - - - - - - - - - - - - - - - -- - - - - - - - - - - - - - - - - - - 8.1 Presentation of Recommendations Arising from COW or P&P, for Council Approval BE IT RESOLVED THAT COUNCIL HEREBY approves the Recommendations Resulting from the following: 1. PCOW-01/2021 Public Meeting Under Planning Act - January 18, 2021 8.2 Minutes Approval – Committee 8.2.1 PCOW-01/2021 Public Meeting Under Planning Act Minutes, January 18, 2021 BE IT RESOLVED THAT Council receive the following minutes for information: 1. PCOW-01/2021 Public Meeting Under Planning Act - January 18, 2021 8.3 Staff Reports of a Routine Nature for Information or Action 8.3.1 Clerk’s Department Quarterly Report, 2021-0002-Clerks BE IT RESOLVED Council receives Clerk's Department Monthly Report, 2021-0002 for information. 8.3.2 Community Planning & Development Quarterly Report, 2021-0036-Planning BE IT RESOLVED Council receives Community Planning & Development Quarterly Report, 2021-0036, for information. 8.3.3 Corporate Services Quarterly Report, 2021-0018- Corporate Services BE IT RESOLVED Council receives Corporate Services Quarterly Report, 2021-0018, for information. 8.3.4 Fire & By-Law Services Quarterly Report, 2021-0026-Fire Department BE IT RESOLVED Council receives Fire & By-Law Services Quarterly Report, 2021-0026, for

THAT consideration of Agenda item 10.2.1, Assumption of Residences at Lookout Subdivision be postponed, pending receipt of the associated As Built Drawings; And THAT Staff be directed to bring the report back to Council for consideration once said drawing have been made available. For Against Marvin Junkin X Lisa Haun X Bob Hildebrandt X Ron Kore X Wayne Olson X Marianne Stewart X John Wink X Results 5 2

BE IT RESOLVED THAT Council receive Report #2021-0031; and THATCouncil direct staff to undertake the preparation of the necessary easement agreement in perpetuity for the exclusive use of 4 parking spaces on Park Lane by the owner of 9 Highway 20 West in exchange for land dedication to the Town to improve the Park Lane right-of-way; and AND THAT staff be directed to prepare the necessary by-law to declare the lands associated with the 4 parking spaces surplus to the Town needs when the necessary Reference Plan is prepared; and AND THAT Council direct staff to work with the owner of 9 Highway 20 West to facilitate the transfer of 27m2 of land to the Town and the preparation of the necessary Reference Plan; and AND THAT the owner of 9 Highway 20 West is responsible for the legal and surveying costs associated with this land exchange. For Against Marvin Junkin X Lisa Haun X Bob Hildebrandt X Ron Kore X Wayne Olson X Marianne Stewart X John Wink X Results 7 0

BE IT RESOLVED THAT Council receive Report # 2021-0035- Corporate Services ; AND THAT Council approve the Special Pre-authorized Property Taxes COVID-19 Payment Plan for 2021 in order to offer flexibility for tax payers facing financial challenges due to the pandemic. For Against Marvin Junkin X Lisa Haun X Bob Hildebrandt X Ron Kore X Wayne Olson X Marianne Stewart X John Wink X Results 7 0

BE IT RESOLVED THAT Council receive Report #2021-0009, Off- Site Work Arrangements Policy; AND THAT Council approve the Off-Site Work Arrangements Policy. For Against Marvin Junkin X Lisa Haun X Bob Hildebrandt X Ron Kore X Wayne Olson X Marianne Stewart X John Wink X Results 7 0

THAT consideration of Agenda Item 10.2.5, Procedure By-law Amendment regarding Proxy Voting for Absent Municipal Council Members, be postponed until the Second quarter of 2021, pending receipt of additional information regarding with other Ontario municipalities are doing and the parameters they will use if proxy voting is approved; AND THAT staff be directed to bring the matter back to Council for consideration once said additional information is available. For Against Marvin Junkin X Lisa Haun X Bob Hildebrandt X Ron Kore X Wayne Olson X Marianne Stewart X John Wink X Results 4 3

BE IT RESOLVED THAT Council receive Report # 2021-0016- Corporate Services; and that the Timing of Development Charge Calculation, Instalment and Interest Policy for the Purposes of Sections 26.1 and 26.2 of the Development Charge Act as included in Appendix 1, BE APPROVED. THAT the Development Charges BY-LAW 4023(2018) be AMENDED to reflect the new sections 26.1 and 26.2. THAT a $550 administrative fee for payment defaults under section 26.1 of the Development Charges Act BE APPROVED for inclusion in the 2021 Fees and Charges By-Law. For Against Marvin Junkin X Lisa Haun X Bob Hildebrandt X Ron Kore X Wayne Olson X Marianne Stewart X John Wink X Results 7 0

BE IT RESOLVED THAT Council receive Report # 2021-0020; AND THAT the Fire Fighter Return to Service Policy be presented to Council for approval at their next regular meeting. For Against Marvin Junkin X Lisa Haun X Bob Hildebrandt X Ron Kore X Wayne Olson X Marianne Stewart X John Wink X Results 7 0

BE IT RESOLVED THAT Council receive Report #2021-0019; AND THAT the policy be presented for approval at the next regular meeting of Council. For Against Marvin Junkin X Lisa Haun X Bob Hildebrandt X Ron Kore X Wayne Olson X Marianne Stewart X John Wink X Results 7 0

BE IT RESOLVED THAT Council receive Report # 2021-0021 ; AND THAT the policy be presented for approval at the next regular meeting of Council. For Against Marvin Junkin X Lisa Haun X Bob Hildebrandt X Ron Kore X Wayne Olson X Marianne Stewart X John Wink X Results 7 0

BE IT RESOLVED THAT the Council of the Town of Pelham, having given due consideration to the following By-laws do now read a first, second and third time and do pass same, and THAT the Mayor and Clerk be and are hereby authorized to sign and seal the by-laws: 1. 4310(2021) - Being a by-law to authorize the Mayor and Clerk to enter into a Transfer Payment Agreement with Her Majesty the Queen in Right of the Province of Ontario, as represented by the Minister of Transportation for the Province of Ontario, for the purposes of implementation of the Municipal Transit Enhanced Cleaning. 2. 4312(2021) - Being a by-law authorizing the borrowing of money to meet current expenditures of the Council of the Corporation of the Town of Pelham; And to repeal and replace By-law #4225(2020), being a by-law authorizing borrowing. 3. 4313(2021) - Being a by-law to establish a reserve fund for Volunteer Fire Fighters’ Life Insurance. 4. 4314(2021) - Being a by-law to amend By-law No. 4023(2018), being a By-law for the imposition of development changes. For Against Marvin Junkin X Lisa Haun X Bob Hildebrandt X Ron Kore X Wayne Olson X Marianne Stewart X John Wink X Results 7 0

BE IT RESOLVED THAT the following By-law be read a first, second and third time and passed: Being a By-law No. 4316(2021) to Adopt, Ratify and Confirm the proceedings of Council of the Town of Pelham at its Regular Meeting held on the 01st day of February, 2021. For Against Marvin Junkin X Lisa Haun X Bob Hildebrandt X Ron Kore X Wayne Olson X Marianne Stewart X John Wink X Results 7 0

BE IT RESOLVED THAT this Regular Meeting of Council be adjourned until the next regular meeting scheduled for February 16, 2021 at 5:30 pm. For Against Marvin Junkin X Lisa Haun X Bob Hildebrandt X Ron Kore X Wayne Olson X Marianne Stewart X John Wink X Results 7 0