Town of Pelham Regular Council Meeting

BE IT RESOLVED THAT the agenda for the September 19, 2016 Regular meeting of Council be adopted as circulated.

BE IT RESOLVED THAT the East Fonthill/Pelham Community Centre update presentation by the Chief Administrative Officer, be received for information.

BE IT RESOLVED THAT the September 15, 2016 report submitted by Regional Councillor Baty, be received for information.

BE IT RESOLVED THAT the following minutes be adopted as printed, circulated and read: 1. C-18/2016 – Regular Meeting of Council, September 6, 2016.

BE IT RESOLVED THAT the following Consent Agenda items be received and the recommendations contained therein be approved, as applicable: 9.1 Presentation of Recommendations Arising from COW or P&P for Council Approval 9.1.1 Recommendations Arising from COW-13/2015 – Committee of the Whole, September 6, 2016 BE IT RESOLVED THAT the Recommendations arising from Committee of the Whole COW-13/2016, September 6, 2016 meeting and the 2017 Budget Schedule attached be received and approved. 9.2 Minutes Approval – Committee 9.2.1 COW-13/2016 – Committee of the Whole – September 6, 2016 9.3 Staff Reports of a Routine Nature for Information or Action 9.3.1 Amendment to Sign By-law 3310(2012) BE IT RESOLVED THAT Council receive the report Amendment to Sign Bylaw; AND THAT Council consider amending By-law 3310(2012). (Lifted for separate consideration) 9.3.2 Proposed 2017 Council and Committee Schedule BE IT RESOLVED THAT Council approve the 2017 Council Meeting Schedule, as appended to this report. 9.3.3 Information Report Regarding the Lot 177 Secondary Plan BE IT RESOLVED that Council receive this Department of Community Planning and Development report for information as it pertains to the Lot 177 Secondary Plan; AND THAT, Council direct staff to initiate the official plan amendment process to finalize the Lot 177 Secondary Plan. 9.3.4 Pelham Summerfest Committee working session with Business Community Update BE IT RESOLVED THAT Council receive the Issue Summary Report, Pelham Summerfe

BE IT RESOLVED THAT the report regarding a proposed Amendment to the Town of Pelham Sign By-law be

BE IT RESOLVED that Council receive the September 10, 2016 letter from the Voice of Pelham being a response to the Summerfest Committee letter; and THAT the correspondence be forwarded to the Summerfest Committee. Moved By Gary Accursi Seconded By John Durley THAT the motion be amended by adding the following paragraph: "and THAT Staff be directed to arrange a meeting with the Voice of Pelham Board of Directors, Publisher and Editor, together with representatives of the Town of Pelham Senor Staff, the Mayor and Councillor Accursi as the Council representative on the Summerfest Committee, with a view toward clearing the air of issues that exist, or do not exist, so that we might move forward for the betterment of this entire community."

BE IT RESOLVED that Council receive the September 10, 2016 letter from the Voice of Pelham being a response to the Summerfest Committee letter; and THAT the correspondence be forwarded to the Summerfest Committee; and THAT Staff be directed to arrange a meeting with the Voice of Pelham Board of Directors, Publisher and Editor, together with representatives of the Town of Pelham Senor Staff, the Mayor and Councillor Accursi as the Council representative on the Summerfest Committee, with a view toward clearing the air of issues that exist, or do not exist, so that we might move forward for the betterment of this entire community

BE IT RESOLVED THAT Council receive the letter from the Pelham Public Library addressed to the Ministry of Tourism, dated August 31, 2016 for information. Moved By Gary Accursi Seconded By Catherine King THAT the motion be amended to receive, endorse and support the Library Board's recommendation to the Minister; and THAT a letter of support be submitted to the Tourism Minister regarding Broadband Funding.

BE IT RESOLVED THAT Council receive the letter from the Pelham Public Library addressed to the Ministry of Tourism, dated August 31, 2016 for information.; and THAT Council endorse and support the Library Board's recommendation to the Minister; and THAT a letter of support be submitted to the Tourism Minister regarding Broadband Funding.

BE IT RESOLVED THAT Mayor Augustyn's Report dated September 19, 2016 be received for information.

THAT the motion be amended by adding the following: and THAT staff be directed to consult with Ball Construction and, if feasible, initiate an RFP for solar panels for the roof of the Pelham Community Centre for submission by October 31, 2016.

BE IT RESOLVED THAT Council receive this Department of Community Planning and Development report for information as it pertains to the request to designate 1732 Cream Street (The Comfort House) under Part IV of the Ontario Heritage Act; AND THAT, Council consider the by-law to designate 1732 Cream Street (The Comfort House).

THAT the motion be amended by adding the word "Advisory" to the name of the Committee.

BE IT RESOLVED THAT Council receive the Report entitled Community Beautification "Advisory*" Committee – Terms of Reference; and THAT Council approve the updated Terms of Reference for this committee, as amended*.

BE IT RESOLVED THAT Council receive the Report entitled Budget Need - Sidewalks to E.L.Crossley ; and THAT Council approve the extra funds required through arrangement with the Region of Niagara and transfer of unused road capital from RD-05-16 and RD-06-16.

THAT the staff report, Budget Need - Sidewalks to E.L.Crossley - be

BE IT RESOLVED THAT, Council receive this Department of Community Planning and Development report for information as it pertains to File No. 26T19-01014 regarding the Village of East Fonthill Subdivision; AND THAT, Council consider the by-law authorizing the Mayor and Clerk to execute the subdivision agreement between the Town of Pelham and Fonthill Gardens Inc. for the Village of East Fonthill Subdivision.

BE IT RESOLVED THAT, Council receive this Department of Community Planning and Development Report for information as it pertains to site plan control regarding File No. SP-06-16, municipally known as 55 Wellspring Way; AND THAT, Council approve the site plan.

THAT the plans forming part of the Site Plan documents be amended to reference the Pelham Community Centre

BE IT RESOLVED THAT, Council receive this Department of Community Planning and Development Report for information as it pertains to site plan control regarding File No. SP-06-16, municipally known as 55 Wellspring Way; AND THAT, Council approve the site plan, as amended.

BE IT RESOLVED THAT the Council of the Town of Pelham, having given due consideration to the following By-laws do now read a first, second and third time and do pass same, and THAT the Mayor and Clerk be and are hereby authorized to sign and seal the by-laws: 1. By-law 3784(2016) - Being a by-law to designate the property known municipally as 1732 Cream Street, legally described as Concession 6, Part Lot 12, 59R-4007, Part 3, as being of cultural heritage value or interest. 2. By-law 3785(2016) - Being a by-law to authorize the execution of a subdivision agreement with Fonthill Gardens Inc. and the Corporation of the Town of Pelham - Village of East Fonthill Subdivision; Fonthill Gardens Inc. and the Town of Pelham, 26T 19-01014

THAT consideration of By-law 3786(2016) - Being a by-law to amend Sign By-law, 3310(2012) - be postponed pending further information.

BE IT RESOLVED THAT Council recess the In Camera portion of the meeting and reconvene immediately following the Committee of the Whole meeting scheduled for this evening.

BE IT RESOLVED THAT the regular Council meeting of September 19, 2016 do now reconvene to complete the agenda.

BE IT RESOLVED THAT the next portion of the meeting be closed to the public in order to consider the following: 1. Item under Section 239(2)(c) – proposed or pending acquisition or disposition of land by the municipality (1 item); 2. Item under Section 239(2)(f) – advice that is subject to solicitor-client privilege, including communications necessary for that purpose (1 item); 3. Item under Section 239(2)(b) – personal matters about an identifiable individual, including municipal employees (1 item).

THAT the Rules of Procedure as contained in the Town of Pelham Procedural By-law, be suspended; AND THAT the specified meeting curfew time of 10:00 p.m. be and is hereby waived; AND THAT the remainder of the business listed on the agenda for this meeting continue to be considered until all matters have been concluded.

BE IT RESOLVED THAT Council adjourn the In Camera Session and that Council do now Rise With Report.

BE IT RESOLVED THAT the Chief Administrative Officer be and is hereby authorized to undertake the directions provided during the In Camera meeting of September 19, 2016.

BE IT RESOLVED THAT the following By-law be read a first, second and third time and passed: Being a By-law No. 3787(2016) to Adopt, Ratify and Confirm the proceedings of Council of the Town of Pelham at its regular Meeting held on the 19th day of September, 2016.

BE IT RESOLVED THAT this Regular Meeting of Council be adjourned until the next regular meeting scheduled for Monday, October 3, 2016 at 6:30 pm.