Town of Pelham Regular Council Meeting

BE IT RESOLVED THAT the agenda for the March 7, 2022 Regular meeting of Council be adopted. Amendment: Moved By Councillor John Wink Seconded By Councillor Bob Hildebrandt THAT the agenda be amended to:  Move item 14.1 Twelve Mile Creek Motion after item 4.2.1 Niagara Chapter Trout Unlimited Canada Delegation. For Against Mayor Marvin Junkin X Councillor Lisa Haun X Councillor Bob Hildebrandt X Councillor Ron Kore X Councillor Wayne Olson X Councillor Marianne X Stewart Councillor John Wink X Results 7 0

BE IT RESOLVED THAT Council receive the COVID-19 update presentation from D. Cribbs, Chief Administrative Officer, for information. Amendment: Moved By Councillor John Wink Seconded By Councillor Wayne Olson THAT the motion be amended to include: AND THAT Council direct staff to survey local municipalities to determine the current status of other municipal mask mandates and corporate policies relating to COVID-19; AND THAT staff report back to Council, in open and/or closed session reports, as the subject matter and materials deem appropriate by April 4, 2022. For Against Mayor Marvin Junkin X Councillor Lisa Haun X Councillor Bob Hildebrandt X Councillor Ron Kore X Councillor Wayne Olson X Councillor Marianne X Stewart Councillor John Wink X Results 7 0

BE IT RESOLVED THAT Council receive the delegation from Dennis Edell and Brian Green of Niagara Chapter of Trout Unlimited Canada, for information. For Against Mayor Marvin Junkin X Councillor Lisa Haun X Councillor Bob Hildebrandt X Councillor Ron Kore X Councillor Wayne Olson X Councillor Marianne X Stewart Councillor John Wink X Results 7 0

WHEREAS the Twelve Mile Creek is a significant environmental asset to the Town of Pelham and neighboring communities; AND WHEREAS Council directed staff on April 19, 2021 to issue a Request for Proposal (“RFP”) to undertake a design/building initiative for erosion mitigation and the rehabilitation of the Headwaters of the Twelve Mile Creek; AND WHEREAS on July 26, 2021, Council approved $70,000 to complete the engineering and detailed design for the project; AND WHEREAS the design and completion of the project to identify, remediate and resolve the erosion taking place at the storm water outlet from the storm water management facility located at Rice Road and Highway 20 will ensure that the negative impacts to the Twelve Mile Creek and adjacent properties due to erosion is mitigated; AND WHEREAS staff were not able to award the detailed engineering assignment for the erosion mitigation and rehabilitation project due to the budget restriction of $70,000; AND WHEREAS Niagara Chapter Trout Unlimited Canada has expressed interest in leading the project in partnership with the Niagara Peninsula Conservation Authority, the Town of Pelham, and private stakeholders; AND WHEREAS Niagara Chapter Trout Unlimited Canada has engaged the services of Waters Edge Environmental Solutions Team to provide the required engineering services and detailed design at a total value not exceeding $70,000; NOW THEREFORE BE IT RESOLVED THAT Town of Pelham Council support the procurement of engineering se

BE IT RESOLVED THAT the following minutes be adopted as printed, circulated and read: 1. SC-02/2022 - Special Council - February 22, 2022 2. RC-04/2022 - Regular Council - February 22, 2022, as amended. For Against Mayor Marvin Junkin X Councillor Lisa Haun X Councillor Bob Hildebrandt X Councillor Ron Kore X Councillor Wayne Olson X Councillor Marianne X Stewart Councillor John Wink X Results 7 0

BE IT RESOLVED THAT the Consent Agenda items as listed on the March 7, 2022 Council Agenda be received and the recommendations contained therein be approved: 8.1. Presentation of Recommendations Arising from COW or P&P, for Council Approval BE IT RESOLVED THAT Council hereby approves the Recommendations Resulting from the following: 1. PCOW-01/2022 - February 14, 2022 - Special Committee of the Whole, Public Meeting Under the Planning Act 8.2. Minutes Approval - Committee BE IT RESOLVED THAT the following minutes be adopted as printed, circulated and read: 1. PCOW-01/2022 - February 14, 2022 - Special Committee of the Whole, Public Meeting Under the Planning Act 8.3. Staff Reports of a Routine Nature for Information or Action 8.3.1. Memo re: Amended Cost Sharing Agreement with the Niagara Region BE IT RESOLVED THAT Council receive the Memo regarding the Amended Cost Sharing Agreement with the Niagara Region from the Director of Public Works, for information. 8.3.2. 2021 Council and Board Remuneration, 2022-0052-Corporate Services BE IT RESOLVED THAT Council receive Report # 2022-0052 – 2021 Statement of Council and Board Remuneration, for information 8.3.3. Recommendation Report for Zoning By-law Amendment - 30, 54, 64, 66 and 68 Philmori Boulevard, 2022-0058-Planning BE IT RESOLVED THAT Council receive Report #2022-58 – Recommendation Report for Zoning By-law Amendment 30, 54, 64, 66 & 68 Philmori Boulevard for information as it pertains to File No. AM- 10-21; AND THAT Counc

BE IT RESOLVED THAT Council receive Report #2022-0057 - 2022 LDD Moth Management Program, for information; AND THAT the blocks identified in Report #2022-0057 be aerially sprayed for the LDD Moth in 2022; AND THAT Council consider repealing and replacing By-Law No. 4334(2021) with By-law No. 4433(2022) to allow for the implementation of an aerial spray program in 2022; AND THAT Council approve the use of Zimmer Air Services to conduct the 2022 aerial spray program. For Against Mayor Marvin Junkin X Councillor Lisa Haun X Councillor Bob Hildebrandt X Councillor Ron Kore X Councillor Wayne Olson X Councillor Marianne X Stewart Councillor John Wink X Results 7 0

BE IT RESOLVED THAT Council receive Report #2022-0062 – Proposed 2022 Municipal Grant Allocation, for information; AND THAT Council approve the 2022 Municipal Grant allocations of $11,900 waived facility fees; $30,100 cash allocations; and $5,416 estimated in-kind labor requests, as outlined in the 2022 Municipal Grant allocation summary. For Against Mayor Marvin Junkin X Councillor Lisa Haun X Councillor Bob Hildebrandt X Councillor Ron Kore X Councillor Wayne Olson X Councillor Marianne X Stewart Councillor John Wink X Results 7 0

BE IT RESOLVED THAT the Council of the Town of Pelham, having given due consideration to the following By-laws do now read a first, second and third time and do pass same, and THAT the Mayor and Clerk be and are hereby authorized to sign and seal the by-laws: 1. By-law 4430(2022) - Being a by-law to remove the Holding (H) Provision executed by By-law No. 3868 (2017) for the lands located on the south side of Welland Road east of Church Street; municipally known as 788 Welland Road. Lume Investments Inc. File No. AM-07-18. 2. By-law 4431(2022) - Being a By-Law To Amend By-Law 4023(2018), as amended, Respecting Development Charges. 3. By-law 4432(2022) - Being a By-law to authorize the Mayor and Clerk to enter into an Agreement with the Corporation of the Town of Lincoln in order to establish a Union Public Library. 4. By-law 4433(2022) - Being a by-law authorizing the implementation of a 2022 spray program respecting the LDD moth, and to Repeal and Replace By-Law 4334(2021). 5. By-law 4434(2022) - Being a By-Law to amend By-law 4423(2022), Authorizing the Mayor and Clerk to enter into a Cost Sharing Agreement with the Regional Municipality of Niagara for the Quaker Road Reconstruction Project, by Repealing and Replacing Schedule “A” with Schedule “A” appended hereto. For Against Mayor Marvin Junkin X Councillor Lisa Haun X Councillor Bob Hildebrandt X Councillor Ron Kore X Councillor Wayne Olson X Councillor Marianne X Stewart Councillor John Wink X Results 7 0

BE IT RESOLVED THAT the next portion of the meeting be closed to the public in order to consider a matter under Section 239 (2) of the Municipal Act, as follows: (b) personal matters about an identifiable individual and (d) - labour relations or employee negotiations (1 Item - Committee Appointment) (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose; (i) - a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization; (j) - a trade secret or scientific, technical, commercial or financial information that belongs to the municipality or local board and has monetary value or potential monetary value; (k) - a position, plan, procedure, criteria or instruction to be applied to any negotiations

BE IT RESOLVED THAT Council adjourn the In Camera Session and that Council do now Rise: With Report. For Against Mayor Marvin Junkin X Councillor Lisa Haun X Councillor Bob Hildebrandt X Councillor Ron Kore X Councillor Wayne Olson X Councillor Marianne X Stewart Councillor John Wink X Results 7 0

BE IT RESOLVED THAT Council receive the Pelham Summerfest Committee application from Paul DeDivitiis; AND THAT Council hereby appoint Paul DeDivitiis to the Pelham Summerfest Committee; AND THAT the appointment By-Law be presented at the next Regular Meeting of Council being March 21, 2022. For Against Mayor Marvin Junkin X Councillor Lisa Haun X Councillor Bob Hildebrandt X Councillor Ron Kore X Councillor Wayne Olson X Councillor Marianne X Stewart Councillor John Wink X Results 7 0

BE IT RESOLVED THAT the Chief Administrative Officer be and is hereby authorized to undertake the directions provided during the In Camera meeting of March 7, 2022. For Against Mayor Marvin Junkin X Councillor Lisa Haun X Councillor Bob Hildebrandt X Councillor Ron Kore X Councillor Wayne Olson X Councillor Marianne X Stewart Councillor John Wink X Results 7 0

BE IT RESOLVED THAT the following By-law be read a first, second and third time and passed: Being a By-law No. 4435(2022) to Adopt, Ratify and Confirm the proceedings of Council of the Town of Pelham at its Regular Meeting held on the 07th day of March, 2022. For Against Mayor Marvin Junkin X Councillor Lisa Haun X Councillor Bob Hildebrandt X Councillor Ron Kore X Councillor Wayne Olson X Councillor Marianne X Stewart Councillor John Wink X Results 7 0

BE IT RESOLVED THAT this Regular Meeting of Council be adjourned until the next regular meeting scheduled for March 21, 2022 at 5:30 pm. For Against Mayor Marvin Junkin X Councillor Lisa Haun X Councillor Bob Hildebrandt X Councillor Ron Kore X Councillor Wayne Olson X Councillor Marianne X Stewart Councillor John Wink X Results 7 0