Town of Pelham Regular Council Meeting

BE IT RESOLVED THAT the agenda for the October 18, 2021 Regular meeting of Council be adopted, as circulated. For Against Marvin Junkin X Lisa Haun X Bob Hildebrandt X Ron Kore X Wayne Olson X Marianne Stewart X John Wink X Results 7 0

BE IT RESOLVED THAT Council receive the COVID-19 update presentation from B. Lymburner, Fire Chief and Community Emergency Management Co-Ordinator, for information. For Against Marvin Junkin X Lisa Haun X Bob Hildebrandt X Ron Kore X Wayne Olson X Marianne Stewart X John Wink X Results 7 0

BE IT RESOLVED THAT Council receive the COVID-19 update presentation from D. Cribbs, Chief Administrative Officer, for information. For Against Marvin Junkin X Lisa Haun X Bob Hildebrandt X Ron Kore X Wayne Olson X Marianne Stewart X John Wink X Results 7 0

BE IT RESOLVED THAT Council receive the Niagara Regional presentation entitled 1 to 5 Year Transportation Capital Budget Outlook, for information. For Against Marvin Junkin X Lisa Haun X Bob Hildebrandt X Ron Kore X Wayne Olson X Marianne Stewart X John Wink X Results 7 0

BE IT RESOLVED THAT the following minutes be adopted as printed, circulated and read: 1. SC-16/2021 - Special Council Meeting - October 4, 2021; and 2. RC-16/2021 - Regular Council Meeting - October 4, 2021. For Against Marvin Junkin X Lisa Haun X Bob Hildebrandt X Ron Kore X Wayne Olson X Marianne Stewart X John Wink X Results 7 0

BE IT RESOLVED THAT the Consent Agenda items as listed on the October 18, 2021 Council Agenda be received and the recommendations contained therein be approved: 8.3. Staff Reports of a Routine Nature for Information or Action 8.3.1. Q3 2021 Public Works Cow Report October 2021, 2021-0180- Public Works BE IT RESOLVED THAT Council receive the Q3/2021 Public Works Department Report, for information. 8.3.2. Q3 2021 Clerk's COW Report, 2021-0124-Clerks BE IT RESOLVED THAT Council receive the Q3/2021 Clerk’s Report, for information. 8.3.3. Q3 2021 RCW COW Report, 2021-0176-Recreation BE IT RESOLVED THAT Council receive the Q3/2021 Recreation, Culture and Wellness Department Report, for information. 8.3.4. Q3 2021 - Planning and Development COW Report, 2021-0177- Planning BE IT RESOLVED THAT Council receive the Q3/2021 Community Planning and Development Department Report, for information. 8.3.5. Q3 2021 Fire by-law COW report, 2021-0174-Fire Dept BE IT RESOLVED THAT Council receive the Q3/2021 Fire and By-law Enforcement Department Report, for information. 8.3.6. Q3 2021 Corporate Services COW Report, 2021-0179-Corporate Services BE IT RESOLVED THAT Council receive the Q3-2021-0179 - Corporate Services Department Report, for information. 8.5. Information Correspondence Items 8.5.1. Integrity Commissioner Review Report - IC-12626-0221 BE IT RESOLVED THAT Council receive for information the Integrity Commissioner correspondence, File IC-12626-0221. 8.5.2. Andrea Navin Johnson Comments

BE IT RESOLVED THAT Council receive Report #2021-0163- Clerks - Joint Accessibility Advisory Committee “JAAC” – 2022- 2024 Proposal; AND THAT Council approve the 2022-2024 Proposal to coordinate AODA Compliance for 2022-2024 with The Herrington Group Ltd., at a cost of $10,000 per year; AND THAT the Town Clerk be directed to prepare the necessary by-law authorizing the Mayor and Clerk to execute the said Agreement for the next Regular Meeting of Council. For Against Marvin Junkin X Lisa Haun X Bob Hildebrandt X Ron Kore X Wayne Olson X Marianne Stewart X John Wink X Results 7 0

BE IT RESOLVED THAT Council receive Report #2021-0173 – 2022 Municipal and School Board Election – Voting, Vote Counting Equipment and Alterative Voting Methods; AND THAT Council reaffirm the use of AccuVote Optical Scanning Vote Tabulators and Touch Screen Vote Tabulators; AND THAT Council approve and support a hybrid-voting approach for the 2022 Municipal and School Board Election, specifically using a combination of in person voting and special on demand mail in ballots; AND THAT the Clerk be directed to prepare the necessary By- law for voting, vote counting equipment and alternative voting methods for Council consideration prior to May 1, 2022; AND THAT the Clerk be directed to review and update all procedures required for the conduct of the 2022 Municipal Election, in accordance with the requirements of the Municipal Elections Act; AND THAT the Clerk be directed to prepare a policy regarding circumstances in which the municipality would require a recount; AND THAT the Mayor and Clerk be provided the delegated authority to execute any agreements necessary to implement the 2022 Municipal and School Board Election. For Against Marvin Junkin X Lisa Haun X Bob Hildebrandt X Ron Kore X Wayne Olson X Marianne Stewart X John Wink X Results 7 0

BE IT RESOLVED THAT Council receive Report #2021-0178 for information purposes; AND THAT Council approve Option #2 - the usage of the Accursi Room(s) as a future injection site. For Against Marvin Junkin X Lisa Haun X Bob Hildebrandt X Ron Kore X Wayne Olson X Marianne Stewart X John Wink X Results 7 0

BE IT RESOLVED THAT Council defer the report back to staff until the Ontario courts have had an opportunity to review all legalities as related to this subject matter. For Against Marvin Junkin X Lisa Haun X Bob Hildebrandt X Ron Kore X Wayne Olson X Marianne Stewart X John Wink X Results 2 5

BE IT RESOLVED THAT Council receive Report #2021-0181 – Mandatory Covid Vaccination for Elected Officials – Amendments to the Code of Conduct for Members of Council; AND THAT Council approve the Code of Conduct for Members of Council, Policy S201-15, as amended. For Against Marvin Junkin X Lisa Haun X Bob Hildebrandt X Ron Kore X Wayne Olson X Marianne Stewart X John Wink X Results 5 2

BE IT RESOLVED THAT the Council of the Town of Pelham, having given due consideration to the following By-laws do now read a first, second and third time and do pass same, and THAT the Mayor and Clerk be and are hereby authorized to sign and seal the by-laws: 1. By-law 4395(2021) - Being a by-law to amend By-law #4068(2019) confirming various appointments to Boards, Commissions, and Committees of the Town of Pelham; And to appoint members to the Pelham Public Art Committee (Schedule O). For Against Marvin Junkin X Lisa Haun X Bob Hildebrandt X Ron Kore X Wayne Olson X Marianne Stewart X John Wink X Results 7 0

WHEREAS the Town of Pelham is committed to enhancing engagement with the community and building strong communities; AND WHEREAS the Council for the Town of Pelham has proclaimed the year 2022 as the Year of the Garden; AND WHEREAS gardening is an activity enjoyed by many which provides numerous benefits to the gardener; NOW THEREFORE BE IT RESOLVED THAT the Town of Pelham Council direct staff to research various gardening initiatives the Town of Pelham can consider launching in 2022, including but not limited to a garden bed competition, community vegetable gardens and bee friendly gardens; AND THAT Council direct staff to include potential budget implications in the said report back to Council; AND THAT Council direct staff to report back by December, 2021. For Against Marvin Junkin X Lisa Haun X Bob Hildebrandt X Ron Kore X Wayne Olson X Marianne Stewart X John Wink X Results 7 0

BE IT RESOLVED THAT the next portion of the meeting be closed to the public in order to consider a matter under Section 239 (2) of the Municipal Act, as follows: (b) personal matters about an identifiable individual and (d) - labour relations or employee negotiations (1 item); (f) - advice that is subject to solicitor-client privilege, including communications necessary for that purpose; and (j) - a trade secret or scientific, technical, or financial information that belongs to the municipality or local board and has monetary value or potential monetary value (1 item) For Against Marvin Junkin X Lisa Haun X Bob Hildebrandt X Ron Kore X Wayne Olson X Marianne Stewart X John Wink X Results 7 0

BE IT RESOLVED THAT Council adjourn the In Camera Session and that Council do now Rise: With Report. For Against Marvin Junkin X Bob Hildebrandt X Ron Kore X Wayne Olson X Marianne Stewart X John Wink X Results 6 0

BE IT RESOLVED THAT the Chief Administrative Officer be and is hereby authorized to undertake the directions provided during the In Camera meeting of October 18, 2021. For Against Marvin Junkin X Bob Hildebrandt X Ron Kore X Wayne Olson X Marianne Stewart X John Wink X Results 6 0

BE IT RESOLVED THAT the following By-law be read a first, second and third time and passed: Being a By-law No. 4396(2021) to Adopt, Ratify and Confirm the proceedings of Council of the Town of Pelham at its Regular Meeting held on the 18th day of October, 2021. For Against Marvin Junkin X Bob Hildebrandt X Ron Kore X Wayne Olson X Marianne Stewart X John Wink X Results 6 0

BE IT RESOLVED THAT this Regular Meeting of Council be adjourned until the next regular meeting scheduled for November 1, 2021 at 5:30 pm. For Against Marvin Junkin X Bob Hildebrandt X Ron Kore X Wayne Olson X Marianne Stewart X John Wink X Results 6 0