Town of Pelham Regular Council Meeting

THAT the Agenda for the June 15, 2020 Regular Meeting of Council be amended as follows: That Agenda Item 4.2.1, Cannabis Control Committee, be considered prior to Agenda Item 4.1.1; and That Agenda items 12.1 and 12.2 be considered immediately following Agenda Item 17, and that Item 12.2 be considered first. Recorded For Against Marvin Junkin X Lisa Haun X Bob Hildebrandt X Ron Kore X Marianne Stewart X John Wink X Results 6 0

BE IT RESOLVED THAT the agenda for the June 15th, 2020 Regular meeting of Council be adopted, as amended. Recorded For Against Marvin Junkin X Lisa Haun X Bob Hildebrandt X Ron Kore X Marianne Stewart X John Wink X Results 6 0

BE IT RESOLVED that Council received the delegation from Tim Nohara, Chair of the Cannabis Control Committee and Nick McDonald, Meridian Planning Consultants, for information. Recorded For Against Marvin Junkin X Lisa Haun X Bob Hildebrandt X Ron Kore X Marianne Stewart X John Wink X Results 6 0

BE IT RESOLVED THAT Council receive the COVID-19 update presentation from B. Lymburner, Fire Chief and Community Emergency Management Co- Ordinator, for information. Recorded For Against Marvin Junkin X Lisa Haun X Bob Hildebrandt X Ron Kore X Marianne Stewart X John Wink X Results 6 0

BE IT RESOLVED that Council receive the Up-date re Programming and Aquatics presentation from V. vanRavenswaay, Director of Recreation, Culture and Wellness for information. Recorded For Against Marvin Junkin X Lisa Haun X Bob Hildebrandt X Ron Kore X Marianne Stewart X John Wink X Results 6 0

BE IT RESOLVED that Council receive the Building Permit Activity Amid COVID-19 presentation from B. Wiens, Director of Community Planning and Development for information. Recorded For Against Marvin Junkin X Lisa Haun X Bob Hildebrandt X Ron Kore X Marianne Stewart X John Wink X Results 6 0

BE IT RESOLVED that Council receive the COVID-19 Up-date presentation from D. Cribbs, Chief Administrative Officer, for information. Recorded For Against Marvin Junkin X Lisa Haun X Bob Hildebrandt X Ron Kore X Marianne Stewart X John Wink X Results 6 0

BE IT RESOLVED THAT the June 15, 2020 report submitted by Regional Councillor Huson, be received for information. Recorded For Against Marvin Junkin X Lisa Haun X Bob Hildebrandt X Ron Kore X Marianne Stewart X John Wink X Results 6 0

BE IT RESOLVED THAT the following minutes be adopted as printed, circulated and read: 1. C-10/2020 Regular Council Minutes - June 1, 2020 Recorded For Against Marvin Junkin X Lisa Haun X Bob Hildebrandt X Ron Kore X Marianne Stewart X John Wink X Results 6 0

BE IT RESOLVED THAT the Consent Agenda items as listed on the June 15th, 2020 Council Agenda be received and the recommendations contained therein be approved, as applicable. -------------------------------------------- 8.4 Action Correspondence of a Routine Nature 8.4.1 Chief Administrative Officer Re: Timelines and Meeting Considerations re Cannabis BE IT RESOLVED THAT Council receive the June 15, 2020 Memo from David Cribbs, Chief Administrative Officer regarding timelines and meeting considerations re Cannabis; AND THAT Council hereby Suspends the Rules of the Procedural By-law so as to direct the Clerk to schedule the July 13, 2020 Meeting of Council having a start time of 6:30 p.m.; 8.7 Committee Minutes for Information 8.7.1 Cannabis Control Committee Minutes BE IT RESOLVED THAT Council receive the Cannabis Control Committee minutes, dated May 13, 2020 and May 20, 2020 for information. Recorded For Against Marvin Junkin X Lisa Haun X Bob Hildebrandt X Ron Kore X Marianne Stewart X John Wink X Results 6 0

THAT the report be received as amended, as outlined by the Clerk. Recorded For Against Marvin Junkin X Lisa Haun X Bob Hildebrandt X Ron Kore X Marianne Stewart X John Wink X Results 6 0

BE IT RESOLVED THAT Council receive Report #2020-0082, as amended; and THAT Council consider endorsement of the 2020 Ward One By-Election By-law establishing the Ward One 2020 By-Election date as Tuesday, September 15, 2020. Recorded For Against Marvin Junkin X Lisa Haun X Bob Hildebrandt X Ron Kore X Marianne Stewart X John Wink X Results 6 0

THAT staff be directed to include an Audit Committee review within the 2021 Budget Schedule and that the schedule be recirculated to Council. Recorded For Against Marvin Junkin X Lisa Haun X Bob Hildebrandt X Ron Kore X Marianne Stewart X John Wink X Results 6 0

THAT the motion be amended by striking "of two" and replacing with the words: "to a maximum of six (6)". Recorded For Against Marvin Junkin X Lisa Haun X Bob Hildebrandt X Ron Kore X Marianne Stewart X John Wink X Results 6 0

BE IT RESOLVED THAT Council receive Report #2020-089; and THAT Council support the temporary waiving to a maximum of six (6) parking space requirements for restaurants to allow ‘pop-up’ parking lot patios to be used in parking areas during the pandemic in order to support the local restaurant businesses. Recorded For Against Marvin Junkin X Lisa Haun X Bob Hildebrandt X Ron Kore X Marianne Stewart X John Wink X Results 6 0

BE IT RESOLVED THAT Council receive Report #2020-0085; AND THAT Council approve the revised policy S801- 02 for Neighbourhood Traffic Management. Recorded For Against Marvin Junkin X Lisa Haun X Bob Hildebrandt X Ron Kore X Marianne Stewart X John Wink X Results 6 0

BE IT RESOLVED THAT Council receive Report #2020-0080 for information; and THAT Council approve the Steve Bauer Trail Hard Surfacing project to proceed in 2020 as part of the 2020 Road Base Repair Program. Recorded For Against Marvin Junkin X Lisa Haun X Bob Hildebrandt X Ron Kore X Marianne Stewart X John Wink X Results 3 3

BE IT RESOLVED THAT the Council of the Town of Pelham, having given due consideration to the following By-laws do now read a first, second and third time and do pass same, and 1. THAT the Mayor and Clerk be and are hereby authorized to sign and seal the by-laws: By-law 4244(2020) - Being a by-law to appoint Ashley Nero (Officer #451) as By-law Enforcement Officer, Property Standards Officer, and Provincial Offences Officer for the Corporation of the Town of Pelham. 2. By-law 4245(2020) - Being a by-law to amend by-law No. 4221(2020) known as the Administrative Penalty Process By- law for Non-Parking Related Offences 3. By-law 4246(2020) - Being a by-law to require a By-Election to fill the vacancy for the office of Councillor, Ward One, in the Town of Pelham for the remainder of the 2018-2022 Term of Council. 4. By-law 4248(2020), as amended - Being a by-law to amend by-law no. 4202(2020) known as the Town of Pelham Odorous Industries Nuisance By-law to increase the minimum fine amount in the case of a first conviction and to incorporate an Administrative Municipal Penalty System (AMPS) in regard to Offences and Penalties. (Motion Divided; Considered Separately) Recorded For Against Marvin Junkin X Lisa Haun X Bob Hildebrandt X Ron Kore X Marianne Stewart X John Wink X Results 6 0

THAT Consideration of proposed By-law 4248(2020) be

BE IT RESOLVED THAT the next portion of the meeting be closed to the public in order to consider the following: Pursuant to Municipal Act, Section 239(2): (b) - personal matters about an identifiable individual, including municipal or local board employees - COVID-19; (j) - financial information that belongs to the municipality or local board and has monetary value or potential monetary value (1 item) Recorded For Against Marvin Junkin X Lisa Haun X Bob Hildebrandt X Ron Kore X Marianne Stewart X John Wink X Results 6 0

BE IT RESOLVED THAT Council adjourn the In Camera Session and that Council do now Rise With Report. Recorded For Against Marvin Junkin X Lisa Haun X Bob Hildebrandt X Ron Kore X Marianne Stewart X John Wink X Results 6 0

BE IT RESOLVED THAT the Chief Administrative Officer be and is hereby authorized to undertake the directions provided during the In Camera meeting of June 15, 2020. Recorded For Against Marvin Junkin X Lisa Haun X Bob Hildebrandt X Ron Kore X Marianne Stewart X John Wink X Results 6 0

BE IT RESOLVED that Council receive the Report from the Ombudsman of Ontario dated June 2020, for information. Recorded For Against Lisa Haun X Bob Hildebrandt X Ron Kore Marianne Stewart X John Wink X Results 4 0

THAT the Rules of Procedure as contained in the Town of Pelham Procedural By-law, be suspended; AND THAT the specified meeting curfew time of 9:00 p.m. be and is hereby waived; AND THAT the remainder of the business listed on the agenda for this meeting continue to be considered until all matter have been concluded. Recorded For Against Lisa Haun X Bob Hildebrandt X Ron Kore Marianne Stewart X John Wink X Results 4 0

BE IT RESOLVED that Council receive ADR Chambers Integrity Commissioner Office's Close Out Letter and Final Report dated June 1, 2020, for information. Recorded For Against Lisa Haun X Bob Hildebrandt X Ron Kore Marianne Stewart X John Wink X Results 4 0

THAT Council hereby recommends a 45 day suspension of remuneration for the Mayor and that a letter of reprimand be issued to the Mayor in this instance. Recorded For Against Lisa Haun X Bob Hildebrandt X Ron Kore Marianne Stewart X John Wink X Results 4 0

BE IT RESOLVED THAT the following By-law be read a first, second and third time and passed: Being a By-law No. 4248(2020) to Adopt, Ratify and Confirm the proceedings of Council of the Town of Pelham at its Regular Meeting held on the 15th day of June, 2020. Recorded For Against Lisa Haun X Bob Hildebrandt X Marianne Stewart X John Wink X Results 4 0

BE IT RESOLVED THAT this Regular Meeting of Council be adjourned until the next regular meeting scheduled for July 13, 2020 at 5:30 pm. Recorded For Against Lisa Haun X Bob Hildebrandt X Marianne Stewart X John Wink X Results 4 0