Town of Pelham Regular Council Meeting

THAT the agenda be amended to:  Add consent item 13.3.9  Add consent item 13.4.1.  Re-order the Resolution to Move In-Camera, Rise From In Camera, and Consideration of Applications for Ward One, Town Council Vacancy to follow immediately after delegations.  Re-order Report "2026 Municipal and School Board Election - Alternative Voting Method Recommendation Report" to be considered as the first Staff Report Requiring Action.

BE IT RESOLVED THAT the agenda for the April 16, 2025, Regular meeting of Council be adopted, as amended.

BE IT RESOLVED THAT Council receive the Lincoln Pelham Public Library 2024 Annual Report presentation from Lincoln Pelham Public Library CEO, Julie Andrews and Director of Customer Experience, Amy Guilmette for information.

BE IT RESOLVED THAT Council receive the presentation from Al Rolleman and Jodi Krah regarding Habitat for Humanity Fonthill ReStore's 10-Year Anniversary for information.

BE IT RESOLVED THAT the next portion of the meeting be closed to the public in order to consider the following: (b) - personal matters about an identifiable individual, including municipal employees and (d) - labour relations or employee negotiations - 2 items (Non-union and Consideration of Appointment to Town of Pelham Council)

BE IT RESOLVED THAT Council reconvene the regular meeting; AND THAT Council do now Rise with Report that the Clerk be directed to conduct a vote for the direct appointment of an applicant to Town of Pelham Council. AND THAT the Chief Administrative Officer Manager of People Services be and is hereby authorized to undertake the directions provided during the In Camera meeting of April 16, 2025.

BE IT RESOLVED THAT Bryce Brunarski be provisionally appointed as the Ward One Councillor for the Town of Pelham, which is anticipated to occur on May 7, 2025.

BE IT RESOLVED THAT the following minutes be adopted as printed, circulated and read: 1. C-06/2025 Regular Council Meeting - March 26, 2025

BE IT RESOLVED THAT the Consent Agenda items as listed on the April 16, 2025 Council Agenda be received and the recommendations contained therein be approved: Consent Agenda Items to be Considered in Block 10.1 Presentation of Recommendations Arising from Committee of Council, for Council Approval 1. PCOW-02/2025 - Public Meeting under the Planning Act - March 19, 2025 BE IT RESOLVED THAT Council hereby approves the Recommendations Resulting from the following: PCOW-02/2025 - Public Meeting under the Planning Act - March 19, 2025 10.2 Minutes Approval - Committee of Council 1. PCOW-02/2025 - Public Meeting under the Planning Act - March 19, 2025 BE IT RESOLVED THAT the following minutes be adopted as printed, circulated and read: PCOW-02/2025 - Public Meeting under the Planning Act - March 19, 2025 10.3 Staff Reports of a Routine Nature for Information or Action 10.3.1 Q1 2025 Clerks Quarterly Report, 2025-0099-Clerks BE IT RESOLVED THAT the Q1 2025 Clerks Quarterly Report be received for information. 10.3.2 Q1 2025 RCW Quarterly Report, 2025-0073-Recreation BE IT RESOLVED THAT the Q1 2025 RCW Quarterly Report be received for information. 10.3.3 Q1 2025 Public Works Quarterly Report, 2025-0089-Public Works BE IT RESOLVED THAT the Q1 2025 Public Works Quarterly Report be received for information. 10.3.4 Q1-2025 Planning and Development Quarterly Report, 2025-0098- Planning BE IT RESOLVED THAT the Q1-2025 Planning and Development Quarterly Report be received for information. 10

BE IT RESOLVED THAT Council receive report 2025-0007 2026 “Municipal and School Board Election – Alternative Voting Method Recommendation Report,” for information; AND THAT Council approve the use of vote-counting equipment such as optical scanning vote tabulators for the 2026 Municipal and School Board Election; AND THAT Council approve the use of online voting as an alternative voting method for the 2026 Municipal and School Board Election; AND THAT Council approve the use of advanced voting for the 2026 Municipal and School Board Election; AND THAT Council direct staff to work with Niagara Regional local municipalities regarding a joint procurement of election voting equipment; AND THAT the Clerk be directed to prepare the necessary By- law for voting, vote counting equipment and alternative voting methods for Council’s consideration prior to May 1, 2026.

BE IT RESOLVED THAT Council receive report 2025-0097 “Amendment of By-law 89-2000, Community Safety Zones”, for information; AND THAT Council approve By-law No. 21-2025, in principle, to amend By-law 89-2000 and designate Community Safety Zones in the Town of Pelham.

BE IT RESOLVED THAT Council receive report 2025-0095 “Emerald Trail Parking Lots,” for information; AND THAT staff be directed to transfer $37,245.45 from the Parks and Recreation Reserve to the Public Works operating budget to satisfy the Town’s obligations as they pertain to the construction of two parking lots in the Emerald Trail subdivision.

BE IT RESOLVED THAT Council receive report 2025-094 “Recommendation Report for Application for Zoning By-law Amendment – 286 Canboro Road” for information; AND THAT Council direct Planning staff to prepare the by-law for approval of the Zoning By-law amendment for Council’s consideration.

BE IT RESOLVED THAT Council receive report 2025-0091 “Recreational Space Allocation Policy Update, for information; AND THAT Council approves the proposed Policy No. S701-06 Recreational Space Allocation Policy.

THAT the motion be amended to strike "five" from the second recital and insert "four".

THAT the motion be amended to strike the third clause in its entirety.

BE IT RESOLVED THAT Council receive report 2025-0093 “Pelham Finance and Audit Committee Terms of Reference Membership Composition Amendment,” for information; AND THAT the Clerk be directed to amend the Pelham Finance and Audit Committee’s Terms of Reference to allow for up to three Town Councillors and up to four resident representatives.

BE IT RESOLVED THAT Council receive report 2025-0090 “Declaration of 2025 Ward One Council Vacancy,” for information; AND THAT Council of the Town of Pelham, in accordance with Section 262 of the Municipal Act, 2001, hereby declare one Ward One Council seat vacant, effective immediately following the adjournment of the April 16, 2025, Council Meeting.

BE IT RESOLVED THAT the Council of the Town of Pelham, having given due consideration to the following By-law(s) do now read a first, second and third time and do pass same, and THAT the Mayor and Clerk be and are hereby authorized to sign and seal the by-law(s): 1. 19-2025 - Being a By-law to prohibit and regulate public nuisances and outdoor illumination. 2. 20-2025 - Being a By-law to appoint and remove a Pelham Seniors Advisory Committee member. 3. 21-2025 - Being a By-law to amend By-law No. 89-2000, being the Traffic and Parking By-law.

WHEREAS the Town of Pelham is dedicated to improving access to public services and amenities for all residents and visitors; AND WHEREAS the portion of Pelham Street South in the downtown core currently has limited public parking, which may impact access to services, including the local bank and surrounding businesses; AND WHEREAS there is a need to improve access to these services in order to accommodate growing usage, support local economic activity, and ensure accessibility for all individuals, including those with mobility challenges; AND WHEREAS there may be an opportunity to increase public parking capacity by removing certain decorative items along Pelham Street; NOW THEREFORE BE IT RESOLVED THAT Council direct staff to explore the feasibility of increasing public parking and enhancing accessibility along Pelham Street; AND THAT staff report back to Council with analysis, findings, and recommendations on the feasibility of this initiative.

WHEREAS the President of the United States has issued tariffs that may result in increased costs for goods and services, creating significant economic challenges for municipalities across Canada; AND WHEREAS the Town of Pelham must exercise fiscal responsibility and operate within the approved 2025 operating and capital budget to maintain financial stability; NOW THEREFORE BE IT RESOLVED THAT Council directs staff to review their departmental budgets and identify potential cost-saving measures, including the deferral of capital projects and reductions in operating expenditures where feasible, in order to ensure that the Town remains within its approved 2025 operating and capital budget while still maintaining essential services; AND FURTHER THAT staff report back to Council with recommended budget adjustments.

BE IT RESOLVED THAT the following By-law be read a first, second and third time and passed: Being a By-law No. 22-2025 to Adopt, Ratify and Confirm the proceedings of Council of the Town of Pelham at its Regular Meeting held on the 16th day of April, 2025.

BE IT RESOLVED THAT this Regular meeting of Council be adjourned until the next regular meeting scheduled for May 7, 2025, at 9:00 am.