Town of Pelham Regular Council Meeting

BE IT RESOLVED THAT the agenda for the September 3, 2025, Regular meeting of Council be adopted, as circulated.

BE IT RESOLVED THAT Council receive the presentation from Niagara Peninsula Energy Inc. providing a 2025 update, for information.

BE IT RESOLVED THAT Council receive the presentation from Steven Soos regarding Indigenous Reconciliation, for information.

BE IT RESOLVED THAT the following minutes be adopted as printed, circulated and read: 1. C-13/2025 Regular Council Meeting - August 6, 2025

BE IT RESOLVED THAT the Consent Agenda items as listed on the September 3, 2025 Council Agenda be received and the recommendations contained therein be approved: 9.1. Mayoral Directions and Decisions Strong Mayor Powers were not exercised between the previous agenda's publication and the release of this agenda. 9.2. Staff Reports of a Routine Nature for Information or Action 9.2.1. Information Report - Settlement Boundary Expansion Areas, 2025- 0195-Planning BE IT RESOLVED THAT Council receive report 2025-0195 “Information Report – Settlement Boundary Expansion Areas,” for information. 9.2.2. Q2 Finance Report, 2025-0188-Corporate Services BE IT RESOLVED THAT Council receive report 2025-0188 “Corporate Services, June 2025 Financial Reports,” for information. 9.3. Action Correspondence of a Routine Nature 9.3.1. Request for Municipal Significance Designation for the Pelham Concert Series at Old Pelham Town Hall Presented by Sonic Unyon Records and Jill Primeau Productions BE IT RESOLVED THAT Council designate the Pelham Concert Series at Old Pelham Town Hall Presented by Sonic Unyon Records and Jill Primeau Productions on September 27, 2025, October 25, 2025, November 22, 2025, and December 6, 2025, as municipally significant. 9.3.2. Lincoln Pelham Public Library Request for Canadian Library Month Proclamation BE IT RESOLVED THAT the Corporation of the Town of Pelham received the proclamation request from Lincoln Pelham Public Library, for information; AND THAT the Corporation

BE IT RESOLVED THAT Council receive report 2025-0014 “Proposed 2026 Council Schedule,” for information; AND THAT Council approve and schedule two Council meetings and one Public Meeting under the Planning Act in April 2026, to be held on April 8, April 15 and April 22, 2026; AND THAT the 2026 Council Meeting Schedule as appended to this report be approved.

THAT Council scope the choice to Option 3: Arena Park – 1120 Haist Street and Option 4: Future East Fonthill Park.

THAT the second clause be amended to add Option 4: Future East Fonthill Park.

BE IT RESOLVED THAT Council receive report 2025-0161 “Memorial Naming Opportunities for Ron Leavens,” for information; AND THAT Council directs staff to proceed with Option 4: Future East Fonthill Park, with respect to a memorial naming opportunity in honour of Ron Leavens.

BE IT RESOLVED THAT Council receive report 2025-0165 “Storm Outlet for Station Street and additional Engineering fees,” for information; AND THAT the Council approve additional fees in the amount of $45,000 (plus applicable taxes) to Kerry T Howe Engineering Ltd to complete the detailed design of Station Street; AND THAT the additional costs be funded through the Roads Reserve.

BE IT RESOLVED THAT the Council of the Town of Pelham, having given due consideration to the following By-law(s) do now read a first, second and third time and do pass same, and THAT the Mayor and Clerk be and are hereby authorized to sign and seal the by-law(s): 1. By-law 45-2025 - Being a by-law to amend By-law 13-2023 to appoint a member to the Pelham Cultural Advisory Committee.

WHEREAS six Level 2 electric vehicle (EV) charging stations were installed at Pelham Town Hall in 2022; AND WHEREAS a two-year performance analysis (2022–2024) has revealed modest utilization, with an average of approximately 30 charging sessions per station per year; AND WHEREAS this level of usage has generated limited revenue and may not fully offset associated costs such as electricity, maintenance, and network fees; NOW THEREFORE BE IT RESOLVED THAT Council direct staff to prepare a report on the current performance of the Town Hall EV charging stations and provide recommendations for future planning, including consideration of restricting the six designated EV charging spots to electric vehicles that are actively charging in order to allow increased utilization of these prime parking and charging spots.

THAT Council resolve into a Closed Session to consider the following matters: 1. Closed Session Presentation - Information Technology (IT) re: Security of Town Property The security of the property of the municipality or local board as per Section 239(2)(a) of the Municipal Act, 2001. 2. Closed Session Report 2025-0196 - Intergovernmental Relations Advice that is subject to solicitor-client privilege, including communications necessary for that purpose as per Section 239(2)(f) of the Municipal Act, 2001. 3. Closed Session Report 2025-0197 - Administrative Tribunal Update Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board as per Section 239(2)(e) of the Municipal Act, 2001. 4. Closed Session Report - Ward Two A proposed or pending acquisition or disposition of land by the municipality or local board, as per Section 239(2)(c) of the Municipal Act, 2001. Advice that is subject to solicitor-client privilege, including communications necessary for that purpose, as per Section 239(2)(f) of the Municipal Act, 2001. A position, plan, procedure, criteria or instruction to be applied to any negotiations

BE IT RESOLVED THAT Council reconvene the regular meeting; AND THAT Council do now Rise with Report; AND THAT the Chief Administrative Officer be and is hereby authorized to undertake the directions provided during the In Camera meeting of September 3, 2025.

BE IT RESOLVED THAT the following By-law be read a first, second and third time and passed: Being a By-law No. 46-2025 to Adopt, Ratify and Confirm the proceedings of Council of the Town of Pelham at its Regular Meeting held on the 03 day of September, 2025.

BE IT RESOLVED THAT this Regular meeting of Council be adjourned until the next regular meeting scheduled for September 17, 2025 at 9:00 am.