Town of Pelham Regular Council Meeting

THAT the Agenda be amended to include an item under 10.1 Reports from Members of Council regarding the Utility Sustainability Advisory Committee and MCC Hydro One Consumption; AND THAT the Agenda be amended to have item 10.1.1, Councillor Hildebrandt's Report to be heard after item 5 'Adoption of Minutes on the Agenda'. For Against Marvin Junkin X Lisa Haun X Bob Hildebrandt X Ron Kore X Wayne Olson X Marianne Stewart X John Wink X Results 7 0

THAT the agenda for the June 21st, 2021 Regular meeting of Council, be adopted as amended. For Against Marvin Junkin X Lisa Haun X Bob Hildebrandt X Ron Kore X Wayne Olson X Marianne Stewart X John Wink X Results 7 0

BE IT RESOLVED THAT Council receive the COVID-19 update presentation from B. Lymburner, Fire Chief and Community Emergency Management Co-Ordinator, for information. For Against Marvin Junkin X Lisa Haun X Bob Hildebrandt X Ron Kore X Wayne Olson X Marianne Stewart X John Wink X Results 7 0

BE IT RESOLVED That Council receive the Town of Pelham's Climate Change Coordinator's presentation regarding the Town of Pelham's Corporate Climate Change Adaption Plan, for information. For Against Marvin Junkin X Lisa Haun X Bob Hildebrandt X Ron Kore X Wayne Olson X Marianne Stewart X John Wink X Results 7 0

BE IT RESOLVED THAT the following minutes be adopted as printed, circulated and read: 1. SC/09/2021 - Special Council Minutes - June 7, 2021; and 2. C10/2021 - Council Minutes - June 7, 2021 For Against Marvin Junkin X Lisa Haun X Bob Hildebrandt X Ron Kore X Wayne Olson X Marianne Stewart X John Wink X Results 7 0

BE IT RESOLVED THAT Council receive the Utility Sustainability Committee verbal update and documentation presented by Councillor Hildebrandt, for information; AND THAT Council direct staff to prepare a report in consultation with Utility Sustainability Advisory Committee, Councillor Hildebrandt, Jason Marr, Director of Public Works, and Fire Chief Lymburner with respect to a generator at the MCC; AND THAT the report be brought back to Council by November 8, 2021. For Against Marvin Junkin X Lisa Haun X Bob Hildebrandt X Ron Kore X Wayne Olson X Marianne Stewart X John Wink X Results 7 0

BE IT RESOLVED THAT the Consent Agenda items as listed on the June 21, 2021 Council Agenda be received and the recommendations contained therein be approved, save and except items 8.3.2 and 8.5.6, as applicable: - - - - - - - - - - - - - - - - - - - - - - - - -- - - - - - - - - - - - - - - - - - - 8.3. Staff Reports of a Routine Nature for Information or Action 8.3.1. Sulphur Springs Design Build Project Update, 2021-0113-Public Works BE IT RESOLVED THAT Council receive Report #2021-0113 Public Works entitled “ Sulphur Springs Road Design Build Project Update” for Information Purposes. 8.3.2. Corporate Climate Change Adaptation Plan , 2021-0109-Public Works BE IT RESOLVED THAT Council receive Report # 2021-0109-Public Works entitled “Corporate Climate Change Adaptation Plan” for information purposes; AND THAT Council endorse the Corporate Climate Change Adaptation Plan (CCCAP). (lifted) 8.3.3. 2020 Town of Pelham Annual Report, 2021-0112-Corporate Services BE IT RESOLVED THAT Council receive Report # 2021-0112- Corporate Services for the 2020 Town of Pelham Annual Report for information. 8.3.4. April 2021 Financial Reports, 2021-0093-Corporate Services BE IT RESOLVED THAT Council receive Report #2021-0093-Corporate Services, April 2021 Financial Reports, for information; AND THAT Council approve a budget transfer to decrease budgeted grant revenue by $535,259 and increase budgeted transfer from the working funds reserve by $535,259 to reflect 2020 Safe Restart COVID-19 fundin

BE IT RESOLVED THAT Council receive Report # 2021-0109- Public Works entitled “Corporate Climate Change Adaptation Plan” for information purposes; AND THAT Council endorse the Corporate Climate Change Adaptation Plan (CCCAP). For Against Marvin Junkin X Lisa Haun X Bob Hildebrandt X Ron Kore X Wayne Olson X Marianne Stewart X John Wink X Results 7 0

THAT the motion be amended to include: AND THAT Council for the Town of Pelham does not support the proposed streamlining process suggested by the Niagara Escarpment Commission for minor development permit application; AND THAT Council for the Town of Pelham supports the continued circulation of minor development permit applications to municipalities; AND THAT staff are directed to circulate a copy of this resolution to the Niagara Escarpment Commission for their information. For Against Marvin Junkin X Lisa Haun X Bob Hildebrandt X Ron Kore X Wayne Olson X Marianne Stewart X John Wink X Results 4 3

BE IT RESOLVED THAT Council receive the memo from the Niagara Escarpment Commission regarding Streamlined Process for Minor Development Permit Applications, for information; AND THAT Council for the Town of Pelham does not support the proposed streamlining process suggested by the Niagara Escarpment Commission for minor development permit application; AND THAT Council for the Town of Pelham supports the continued circulation of minor development permit applications to municipalities; AND THAT staff are directed to circulate a copy of this resolution to the Niagara Escarpment Commission for their information. For Against Marvin Junkin X Lisa Haun X Bob Hildebrandt X Ron Kore X Wayne Olson X Marianne Stewart X John Wink X Results 4 3

BE IT RESOLVED THAT Council refer this matter back to staff; AND THAT the report be brought back to Council at the next Regular Council Meeting being July 26th, 2021 for consideration. For Against Marvin Junkin X Lisa Haun X Bob Hildebrandt X Ron Kore X Wayne Olson X Marianne Stewart X John Wink X Results 3 4

BE IT RESOLVED THAT Council receive Report # 2021-0114- Corporate Services – Green and Inclusive Community Buildings Grant; AND THAT Council approve the two grant applications for a new Library at the Meridian Community Centre, and the retrofit of Town Hall for public restrooms and event facilities with the Green and Inclusive Community Buildings Grants. For Against Marvin Junkin X Lisa Haun X Bob Hildebrandt X Ron Kore X Wayne Olson X Marianne Stewart X John Wink X Results 7 0

BE IT RESOLVED THAT Council receive Report #2021-0103 – Mandatory Face Covering Bylaw Extension; AND THAT Council hereby resolves to extend the Mandatory Face Covering By-law 4270(2010), as amended, until the revocation, repeal or removal of requirements related to the wearing of face coverings prescribed by orders issued by the Province pursuant to the Reopening Ontario Act, 2020, S.O. 2020; AND THAT the Town Clerk be directed to prepare the necessary by-law amendment extending the requirement for mandatory face coverings in the Town of Pelham for consideration at the next Regular Council meeting. For Against Marvin Junkin X Lisa Haun X Bob Hildebrandt X Ron Kore X Wayne Olson X John Wink X Results 6

BE IT RESOLVED THAT Council receive Report #2020-0110- Clerks – Amendment to Procedural By-Law to Permit Continued Electronic Participation in Meetings until March 31, 2022; AND THAT the proposed amendments to the Town of Pelham Procedural By-law as outlined in Appendix 1, be approved, thereby facilitating electronic meetings participation until March 31, 2022 for Council, Special Council, Committee of Adjustment, Committee of Council and Advisory Committees; AND THAT the Clerk be directed to present the necessary By- law at the next Regular Meeting of Council on July 26, 2021. For Against Marvin Junkin X Lisa Haun X Bob Hildebrandt X Ron Kore X Wayne Olson X Marianne Stewart X John Wink X Results 7 0

BE IT RESOLVED THAT Council receive Report #2021-0108 for information. For Against Marvin Junkin X Lisa Haun X Bob Hildebrandt X Ron Kore X Wayne Olson X Marianne Stewart X John Wink X Results 7 0

AND THAT Council endorses the growth allocation for Pelham of 9,500 people, 2,300 jobs and 4,100 households to the year 2051. For Against Marvin Junkin X Lisa Haun X Bob Hildebrandt X Ron Kore X Wayne Olson X Marianne Stewart X John Wink X Results 7 0

THAT The motion be amend to strike and replace with the following: WHEREAS, the Provincial A Place to Grow: Growth Plan for the Greater Golden Horseshoe requires the Region of Niagara to have a minimum intensification target of 50% over a 30 year planning horizon to 2051; and WHEREAS, the Region of Niagara is in the process of undertaking a new Region of Niagara Official Plan to conform with the Provincial A Placed to Grow: Growth Plan for the Greater Golden Horseshoe; and WHEREAS, the Region of Niagara is proposing an intensification target of 56% to 2051 for the Region in the proposed new Region of Niagara Official Plan; and WHEREAS, the proposed Region is seeking input from local municipalities on the new Region of Niagara Official Plan; NOW THEREFORE, the Town of Pelham recommends that the Region of Niagara incorporate a minimum intensification target of 50% to 2051, not 56% in the new Region of Niagara Official Plan; AND THAT Council endorses the 25% Intensification target for the Town of Pelham based on the number of approved units For Against Marvin Junkin X Lisa Haun X Bob Hildebrandt X Ron Kore X Wayne Olson X Marianne Stewart X John Wink X Results 3 4

AND THAT Council endorses the 25% intensification target for the Town of Pelham. For Against Marvin Junkin X Lisa Haun X Bob Hildebrandt X Ron Kore X Wayne Olson X Marianne Stewart X John Wink X Results 7 0

AND THAT Council endorses the land needs assessment of 40ha of additional urban land for the Town of Pelham. For Against Marvin Junkin X Lisa Haun X Bob Hildebrandt X Ron Kore X Wayne Olson X Marianne Stewart X John Wink X Results 7 0

AND THAT a copy of this Report be provided to the Region of Niagara for information. For Against Marvin Junkin X Lisa Haun X Bob Hildebrandt X Ron Kore X Wayne Olson X Marianne Stewart X John Wink X Results 7 0

BE IT RESOLVED THAT the Council of the Town of Pelham, having given due consideration to the following By-laws do now read a first, second and third time and do pass same, and THAT the Mayor and Clerk be and are hereby authorized to sign and seal the by-laws: 1. By-law 4357(2021) - Being a By-law to Exempt Blocks, 31, 32, 33, 34 and 36 on Plan 59M-476 from Part Lot Control. Saffron Meadows Phase 2 (Hert Inc.) File No. PLC 01-2021 2. By-law 4358(2021) - Being a by-law to amend By-law No. 4299(2020), as amended, to establish 2021 Fees and Charges to be collected by the Corporation of the Town of Pelham; And to amend Schedule “1”, Recreation & Culture Services to provide for Meridian Community Centre Arena Advertising Fees. 2. By-law 4358(2021) - Being a by-law to amend By-law No. 4299(2020), as amended, to establish 2021 Fees and Charges to be collected by the Corporation of the Town of Pelham; And to amend Schedule “1”, Recreation & Culture Services to provide for Meridian Community Centre Arena Advertising Fees. For Against Marvin Junkin X Lisa Haun X Bob Hildebrandt X Ron Kore X Wayne Olson X Marianne Stewart X John Wink X Results 7 0

WHEREAS the position of Chief Administrative Officer (CAO) is the only staff that Council is directly responsible for hiring and managing performance; AND WHEREAS the Town of Pelham lacks a performance evaluation system and associated corporate policy to assess the CAO position; AND WHEREAS the relationships between the municipal council and the public service is a key determinant of the success of any municipality, an effective working partnership between Council and its CAO can be one of the most critical prerequisites for municipal success. Further, local elected officials rely on their CAO to be the link between them and municipal operations; to implement the Town of Pelham’s policies and programs; and, to help Council achieve their strategic goals and objectives including the overall efficiencies of the corporation; AND WHEREAS it is considered a municipal best practice to create an associated corporate policy for performance evaluation of the CAO position that informs effective decision making on a range of assessment factors including core competencies, performance metrics, behaviors and how to support the CAO toward greater achievements with a view to fostering open, impartial and transparent continuous assessment; NOW THEREFORE Council directs that Human Resources staff prepare a draft corporate policy for a formal annual assessment of the CAO position at the Town of Pelham and a formal annual performance evaluation process for the CAO, which will be developed with r

BE IT RESOLVED THAT the following By-law be read a first, second and third time and passed: Being a By-law No. 4359(2021) to Adopt, Ratify and Confirm the proceedings of Council of the Town of Pelham at its Regular Meeting held on the 21st day of June, 2021; AND to repeal Policy S201-02 Accessibility Policy to be replaced with S100-13 Accommodation Policy. For Against Marvin Junkin X Lisa Haun X Bob Hildebrandt X Ron Kore X Wayne Olson X Marianne Stewart X John Wink X Results 7 0

BE IT RESOLVED THAT this Regular Meeting of Council be adjourned until the next regular meeting scheduled for July 26, 2021 at 5:30 pm. For Against Marvin Junkin X Lisa Haun X Bob Hildebrandt X Ron Kore X Wayne Olson X Marianne Stewart X John Wink X Results 7 0