Town of Pelham Regular Council Meeting

THAT the Agenda be amended to include the addendum. For (7): Mayor Marvin Junkin, Councillor Lisa Haun, Councillor Bob Hildebrandt, Councillor Ron Kore, Councillor Wayne Olson, Councillor Marianne Stewart, and Councillor John Wink

BE IT RESOLVED THAT the agenda for the November 7, 2022 Regular meeting of Council be adopted, as amended. For (7): Mayor Marvin Junkin, Councillor Lisa Haun, Councillor Bob Hildebrandt, Councillor Ron Kore, Councillor Wayne Olson, Councillor Marianne Stewart, and Councillor John Wink

BE IT RESOLVED THAT Council receive the 2023 Budget presentation by the Treasurer, for information. For (7): Mayor Marvin Junkin, Councillor Lisa Haun, Councillor Bob Hildebrandt, Councillor Ron Kore, Councillor Wayne Olson, Councillor Marianne Stewart, and Councillor John Wink

BE IT RESOLVED THAT Council receive the following 2023 Budget Presentations and refer to staff for inclusion in the budget considerations: 1. Pelham Soccer Club 2. Lincoln Pelham Public Library 3. Niagara Division - Canadian Railroad Historical Association For (7): Mayor Marvin Junkin, Councillor Lisa Haun, Councillor Bob Hildebrandt, Councillor Ron Kore, Councillor Wayne Olson, Councillor Marianne Stewart, and Councillor John Wink

BE IT RESOLVED THAT Council direct the following items be included in the 2023 Budget for council consideration: 1. Inclusion of 8 parking spots in Ridgeville by the Shops of Ridgeville; 2. Inclusion of a lighted crosswalk at Wellington Heights; and 3. Inclusion of the replacement of dead boulevard trees. For (7): Mayor Marvin Junkin, Councillor Lisa Haun, Councillor Bob Hildebrandt, Councillor Ron Kore, Councillor Wayne Olson, Councillor Marianne Stewart, and Councillor John Wink

BE IT RESOLVED THAT the following minutes be adopted as printed, circulated and read: 1. RC-18/2022 - October 17, 2022 - Regular Council For (7): Mayor Marvin Junkin, Councillor Lisa Haun, Councillor Bob Hildebrandt, Councillor Ron Kore, Councillor Wayne Olson, Councillor Marianne Stewart, and Councillor John Wink

BE IT RESOLVED THAT the Consent Agenda items as listed on the November 7, 2022 Council Agenda be received and the recommendations contained therein be approved save and expect item 8.5.1: 8. Consent Agenda Items to be Considered in Block 8.1. Presentation of Recommendations Arising from COW or P&P, for Council Approval BE IT RESOLVED THAT Council hereby approves the Recommendations Resulting from the following: PCOW-08/2022 - Public Meeting Under the Planning Act, October 11, 2022 8.2. Minutes Approval - Committee BE IT RESOLVED THAT the following minutes be adopted as printed, circulated and read: 1. PCOW-08/2022 - October 11, 2022 - Public Meeting under the Planning Act 8.3. Staff Reports of a Routine Nature for Information or Action 8.3.1. Overview of 2022 Municipal and School Board Election, 2022-0259-Clerks BE IT RESOLVED THAT Council receive Report #2022-0259 - 2022 Municipal and School Board Election, for information. 8.3.2. After Election Day - Restricted Acts Provision of the Municipal Act, 2001, 2022-0262-Clerks BE IT RESOLVED THAT Council receive Report #2022-0262 After Election Day – Restricted Acts Provision of the Municipal Act, 2001, for information. 8.3.3. Special Event Permit Application - Tulip Pick Farm Event 2023 , 2022-0240-Clerks BE IT RESOLVED THAT Council receive Report #2022-0240 - Special Event Permit Application – Tulip Pick Farm Event 2023, for information; AND THAT Council authorize and direct the Town Clerk to issue a Special Event Permit for the

THAT the motion be amended to include: AND THAT council grant the request of $5,000 to the Friends of Maple Acres; AND THAT Council direct the funds to come from the donations for the 160th anniversary of Fenwick. For (7): Mayor Marvin Junkin, Councillor Lisa Haun, Councillor Bob Hildebrandt, Councillor Ron Kore, Councillor Wayne Olson, Councillor Marianne Stewart, and Councillor John Wink

BE IT RESOLVED THAT Council receive correspondence dated October 12, 2022 from Friends of Maple Acre regarding their funding request, for information; AND THAT council grant the request of $5,000 to the Friends of Maple Acres; AND THAT Council direct the funds to come from the donations for the 160th anniversary of Fenwick. For (7): Mayor Marvin Junkin, Councillor Lisa Haun, Councillor Bob Hildebrandt, Councillor Ron Kore, Councillor Wayne Olson, Councillor Marianne Stewart, and Councillor John Wink

BE IT RESOLVED THAT Council receive the final Utility Sustainability Committee report from Councillor Hildebrandt, for information. For (7): Mayor Marvin Junkin, Councillor Lisa Haun, Councillor Bob Hildebrandt, Councillor Ron Kore, Councillor Wayne Olson, Councillor Marianne Stewart, and Councillor John Wink

BE IT RESOLVED THAT Council receive Report #2022-0260 – Recreation Christmas in Pelham 2022; AND THAT Council designate Christmas in Pelham 2022 - Outdoor Christmas Market, to be held on Friday December 2, 2022, from 4pm to 9:30pm at Pelham Town Square, as a Municipally Significant Event; AND THAT the Clerk be authorized to make application for a Special Occasion Permit for the Christmas in Pelham – Outdoor Christmas Market; AND FURTHER THAT Council authorize the following road closures; Pelham Town Square entrance at Pelham Street to 55 meters east of Pelham Street, from 7:00am to 11:59pm on Friday December 2, 2022; For (7): Mayor Marvin Junkin, Councillor Lisa Haun, Councillor Bob Hildebrandt, Councillor Ron Kore, Councillor Wayne Olson, Councillor Marianne Stewart, and Councillor John Wink

BE IT RESOLVED THAT Council receive Report #2022-0244-Recreation – Pelham Summerfest 2022 Final Report; AND THAT Council declare Pelham Summerfest 2023 (July 13-16, 2023) a “Municipally Significant” event; AND THAT Council consider increasing the level of funding for 2023 Pelham Summerfest to $25,000 (from $15,000) as part of the 2023 Budget approval process. For (7): Mayor Marvin Junkin, Councillor Lisa Haun, Councillor Bob Hildebrandt, Councillor Ron Kore, Councillor Wayne Olson, Councillor Marianne Stewart, and Councillor John Wink

BE IT RESOLVED THAT Council receive Report 2022- 0264 Summer Chill Series 2022 Final Report AND THAT Council designate Pelham Summer Chill Supper Market, to be held on Thursdays between June – September 2023 in Peace Park, as a Municipally Significant Event on the following dates: June 8, 2023 – 4:00pm-11:00pm June 15, 2023 – 4:00pm-11:00pm June 22, 2023 – 4:00pm-11:00pm June 29, 2023 – 4:00pm-11:00pm July 6, 2023 – 4:00pm-11:00pm July 13, 2023 – 4:00pm-11:00pm July 20, 2023 – 4:00pm-11:00pm July 27, 2023 – 4:00pm-11:00pm August 3, 2023 – 4:00pm-11:00pm August 10, 2023 – 4:00pm-11:00pm August 17, 2023 – 4:00pm-11:00pm August 24, 2023 – 4:00pm-11:00pm August 31, 2023 – 4:00pm-11:00pm Sept 7, 2023 – 4:00pm-11:00pm Sept 14, 2023 – 4:00pm-11:00pm Sept 21, 2023 – 4:00pm-11:00pm AND THAT the Clerk be authorized to make an application for a Special Occasion Permit for Pelham Summer Chill Supper Market; AND THAT Council approve road closures Thursday nights from June 8, 2023 – September 21, 2023 from 5pm – 9pm between 39 Pelham Town Square and 31 Pelham Town Square. For (7): Mayor Marvin Junkin, Councillor Lisa Haun, Councillor Bob Hildebrandt, Councillor Ron Kore, Councillor Wayne Olson, Councillor Marianne Stewart, and Councillor John Wink

BE IT RESOLVED THAT the matter be

BE IT RESOLVED THAT the Council of the Town of Pelham, having given due consideration to the following By-law do now read a first, second and third time and do pass same, and THAT the Mayor and Clerk be and are hereby authorized to sign and seal the by-law: 1. By-law 4496(2022) - Being a By-law to regulate the cleaning, clearing and maintenance of land in the Town of Pelham and to repeal By-law No. 4453(2022). For (7): Mayor Marvin Junkin, Councillor Lisa Haun, Councillor Bob Hildebrandt, Councillor Ron Kore, Councillor Wayne Olson, Councillor Marianne Stewart, and Councillor John Wink

WHEREAS the Town of Pelham is committed to recognizing and commemorating the annual nationwide day of Remembrance on November 11th to mark the sacrifice of the many who have fallen in the service of their country and acknowledge the courage, valour and sacrifice of the military personnel who have served and continue to serve; AND WHEREAS the Canadian Warplane Heritage Museum hosts an annual Remembrance Day service honouring those who served their country and recognizing the members of today’s Canadian Armed Forces who build upon the legacy of our fallen heroes; AND WHEREAS the Canadian Warplane Heritage Museum facilitates the military tradition of a community Cenotaph flyover traversing Hamilton and participating communities as part of the Remembrance Day service; AND WHEREAS the Canadian Warplane Heritage Museum annually calls upon communities within the Greater Golden Horseshoe for monetary support to offset the expense of operating the vintage military aircraft to be used during the community Cenotaph flyovers; NOW THEREFORE BE IT RESOLVED THAT the Council of the Town of Pelham pledge an annual contribution of $2,500.00, adjusting for inflation as appropriate, whereby the Canadian Warplane Heritage Museum ensures the Town’s inclusion in this annual act of Remembrance; AND THAT staff be directed to include this expenditure as part of the 2023 budget and future year budget processes for Council’s consideration. For (6): Mayor Marvin Junkin, Councillor Lisa Haun, Councillor B

BE IT RESOLVED THAT the next portion of the meeting be closed to the public in order to consider one housekeeping matter (Closed Session Minutes). For (6): Mayor Marvin Junkin, Councillor Lisa Haun, Councillor Bob Hildebrandt, Councillor Ron Kore, Councillor Wayne Olson, and Councillor John Wink

BE IT RESOLVED THAT Council adjourn the In Camera Session and that Council do now Rise: With No Report. For (7): Mayor Marvin Junkin, Councillor Lisa Haun, Councillor Bob Hildebrandt, Councillor Ron Kore, Councillor Wayne Olson, Councillor Marianne Stewart, and Councillor John Wink

BE IT RESOLVED THAT this Regular Meeting of Council be adjourned until the next regular meeting scheduled for November 21, 2022 at 5:30 pm. For (7): Mayor Marvin Junkin, Councillor Lisa Haun, Councillor Bob Hildebrandt, Councillor Ron Kore, Councillor Wayne Olson, Councillor Marianne Stewart, and Councillor John Wink