Town of Pelham Regular Council Meeting

BE IT RESOLVED THAT the agenda for the October 3, 2022 Regular meeting of Council be adopted, as circulated. For (7): Mayor Marvin Junkin, Councillor Lisa Haun, Councillor Bob Hildebrandt, Councillor Ron Kore, Councillor Wayne Olson, Councillor Marianne Stewart, and Councillor John Wink

BE IT RESOLVED THAT the following minutes be adopted as printed, circulated and read: 1. C-15/2022 - Regular Council Meeting - September 6, 2022 For (7): Mayor Marvin Junkin, Councillor Lisa Haun, Councillor Bob Hildebrandt, Councillor Ron Kore, Councillor Wayne Olson, Councillor Marianne Stewart, and Councillor John Wink

BE IT RESOLVED THAT the Consent Agenda items as listed on the October 3, 2022 Council Agenda be received and the recommendations contained therein be approved: 8. Consent Agenda Items to be Considered in Block 8.3. Staff Reports of a Routine Nature for Information or Action 8.3.1. Greenbelt Foundations Funding, 2022-0233-Corporate Services BE IT RESOLVED THAT Council receive Report #2022-0233- Corporate Services – Greenbelt Foundation Funding Application of Intent, for information; AND THAT Council approve the grant application for a Municipal Natural Asset Management Plan (MNAMP) in the amount of $150,000 to enhance the existing natural heritage inventory; AND THAT Council approve inclusion of this project in the 2023 capital projects with the intention that it will be red-circled until $100,000 is received from this grant application. 8.3.2. June 2022 Financial Report, 2022-0221-Corporate Services BE IT RESOLVED THAT Council receive Report #2022-0221- Corporate Services, June 2022 Financial Reports, for information. 8.3.3. Joint Accessibility Advisory Committee - Multi-Year Accessibility Plan - 2022-2026, 2022-0225-Clerks BE IT RESOLVED THAT Council receive Report #2022-0225 – Joint Accessibility Advisory Committee – Multi-Year Accessibility Plan – 2022-2026; AND THAT Council for the Town of Pelham approve the 2022- 2026 Multi-Year Accessibility Plan, dated June 23, 2022. 8.3.4. Temporary Road Access to Line Avenue, 2022-0226- Public Works BE IT RESOLVED THAT Council receiv

BE IT RESOLVED THAT Council receive Report #2022-0206 Electronic Monitoring Policy, for information; AND THAT Council approve the Electronic Monitoring Policy. For (7): Mayor Marvin Junkin, Councillor Lisa Haun, Councillor Bob Hildebrandt, Councillor Ron Kore, Councillor Wayne Olson, Councillor Marianne Stewart, and Councillor John Wink

BE IT RESOLVED that the matter be

THAT the motion be amended to insert Option #4, being to allow the existing vegetation to mature and increase the naturalized buffer area, before removing the temporary snow fence; AND THAT Options 1, 2 and 3 be stricken. For (7): Mayor Marvin Junkin, Councillor Lisa Haun, Councillor Bob Hildebrandt, Councillor Ron Kore, Councillor Wayne Olson, Councillor Marianne Stewart, and Councillor John Wink

BE IT RESOLVED THAT Council receive Report #2022-0230 for information; AND THAT Council direct staff to include Option #4 as capital budget project in 2023, being to allow the existing vegetation to mature and increase the naturalized buffer area, before removing the temporary snow fence; AND THAT Options 1, 2 and 3 be stricken. For (7): Mayor Marvin Junkin, Councillor Lisa Haun, Councillor Bob Hildebrandt, Councillor Ron Kore, Councillor Wayne Olson, Councillor Marianne Stewart, and Councillor John Wink

THAT the motion be amended to strike "prepare the by-law to permit, regulate and license urban hens in the Town of Pelham as per Option 2" and insert “Option 1 being do nothing”. For (6): Mayor Marvin Junkin, Councillor Lisa Haun, Councillor Bob Hildebrandt, Councillor Ron Kore, Councillor Wayne Olson, and Councillor John Wink Against (1): Councillor Marianne Stewart

THAT the motion be amended to include “AND THAT Council direct Staff to report back with recommendations regarding chicken hens in the rural area.” For (7): Mayor Marvin Junkin, Councillor Lisa Haun, Councillor Bob Hildebrandt, Councillor Ron Kore, Councillor Wayne Olson, Councillor Marianne Stewart, and Councillor John Wink

BE IT RESOLVED THAT Council receive Report #2022-0220 Urban Hens for information; AND THAT Council direct Planning and By-law Staff to proceed with Option 1, being: do nothing; AND THAT Council direct Staff to report back with recommendations regarding chicken hens in the rural area. For (6): Mayor Marvin Junkin, Councillor Lisa Haun, Councillor Bob Hildebrandt, Councillor Ron Kore, Councillor Wayne Olson, and Councillor John Wink Against (1): Councillor Marianne Stewart

BE IT RESOLVED THAT Council receive Report #2022-0217 for information as it pertains to File No. AM-04-2022; AND THAT Council approve to the By-law to amend the zoning from the Agricultural (A) zone to the site- specific Residential 2-286 (R2-286) Zone and the Residential Development - Holding (RD-H) zone. For (7): Mayor Marvin Junkin, Councillor Lisa Haun, Councillor Bob Hildebrandt, Councillor Ron Kore, Councillor Wayne Olson, Councillor Marianne Stewart, and Councillor John Wink

BE IT RESOLVED THAT Council receive Report # 2022-0235-Corporate Services – Natural Infrastructure Fund Application, for information; AND THAT Council direct the grant application for $1 million be submitted for the East Fonthill Natural Park development; AND THAT Council direct the Town’s contribution towards this park is $300,000, which shall form a portion of the 2023 capital budget request. For (7): Mayor Marvin Junkin, Councillor Lisa Haun, Councillor Bob Hildebrandt, Councillor Ron Kore, Councillor Wayne Olson, Councillor Marianne Stewart, and Councillor John Wink

BE IT RESOLVED THAT Council receive Report #2022-0224 Ward Boundary and Council Composition Update and Selection Process for Deputy Mayor, for information; AND THAT Council authorize and direct staff to investigate the cost of a Ward Boundary and Council Composition Report from Watson & Associates for Council’s consideration within the 2023 Budget process; AND THAT Council direct staff to include a report for the new Council’s consideration at their inaugural meeting for determination of the process to appointing a Deputy Mayor at the December 5, 2022 Council meeting. For (7): Mayor Marvin Junkin, Councillor Lisa Haun, Councillor Bob Hildebrandt, Councillor Ron Kore, Councillor Wayne Olson, Councillor Marianne Stewart, and Councillor John Wink

BE IT RESOLVED THAT Council receive Report #2022-0175 Flag Policy Update, for information; AND THAT Council approve Policy No. S203-14 – Flag Policy, as revised. For (7): Mayor Marvin Junkin, Councillor Lisa Haun, Councillor Bob Hildebrandt, Councillor Ron Kore, Councillor Wayne Olson, Councillor Marianne Stewart, and Councillor John Wink

BE IT RESOLVED THAT Council receive Report #2022-0161 Council Photograph Policy Update, for information; AND THAT Council approve Policy No. S201-05 – Council Photographs, as revised. For (7): Mayor Marvin Junkin, Councillor Lisa Haun, Councillor Bob Hildebrandt, Councillor Ron Kore, Councillor Wayne Olson, Councillor Marianne Stewart, and Councillor John Wink

BE IT RESOLVED THAT the Council of the Town of Pelham, having given due consideration to the following By-law do now read a first, second and third time and do pass same, and THAT the Mayor and Clerk be and are hereby authorized to sign and seal the by-laws: 1. By-law 4489(2022) - Being a By-law to adopt an Emergency Management Program and Emergency Management Plan governing the provision of necessary services during an emergency; AND to re-establish an Emergency Management Program Committee for the Town of Pelham and appoint members thereto; AND to re-establish an Emergency Control Group for the Town of Pelham and appoint members thereto; AND to repeal and replace By-law Nos. 2649(2005), 3334(2013), 4142(2019), 4179(2019) and 4338(2021). 2. By-law 4490(2022) - Being a By-law to amend Zoning By- law 1136(1987), as amended, for lands located at 147 Port Robinson Road, located at located on the north side of Port Robinson Road lying west of Moody Street, and legally known as Part of Lot 166, Formerly Part of Thorold Township now Pelham, Being Parts 1-4 on Plan 59R-2675, from the Agricultural (A) Zone to the site-specific Residential 2-286 (R2- 286) Zone and the Residential Development - Holding (RD-H) zone. Brenda Denyes. File No. AM-04-2022 3. By-law 4491(2022) - Being a By-law to amend Zoning By- law 1136(1987), as amended, for lands on the west side of Norgate Way, north of Summersides Boulevard and east of Station Street, legally described as Part of Lots 5, 6, 7, 8, 9 and

BE IT RESOLVED THAT the next portion of the meeting be closed to the public in order to consider a matter under Section 239 (2) of the Municipal Act, as follows: (e) - litigation or potential litigation, including matters before administrative tribunals, affecting the municipality and (f) - advice that is subject to solicitor-client privilege, including communications necessary for that purpose. (1 item - Procurement). For (7): Mayor Marvin Junkin, Councillor Lisa Haun, Councillor Bob Hildebrandt, Councillor Ron Kore, Councillor Wayne Olson, Councillor Marianne Stewart, and Councillor John Wink

BE IT RESOLVED THAT Council adjourn the In Camera Session and that Council do now Rise: With Report For (7): Mayor Marvin Junkin, Councillor Lisa Haun, Councillor Bob Hildebrandt, Councillor Ron Kore, Councillor Wayne Olson, Councillor Marianne Stewart, and Councillor John Wink

BE IT RESOLVED THAT the Chief Administrative Officer and Town Solicitor be and is hereby authorized to undertake the directions provided during the In Camera meeting of October 3, 2022. For (7): Mayor Marvin Junkin, Councillor Lisa Haun, Councillor Bob Hildebrandt, Councillor Ron Kore, Councillor Wayne Olson, Councillor Marianne Stewart, and Councillor John Wink

BE IT RESOLVED THAT this Regular Meeting of Council be adjourned until the next regular meeting scheduled for October 17, 2022 at 5:30 pm. For (7): Mayor Marvin Junkin, Councillor Lisa Haun, Councillor Bob Hildebrandt, Councillor Ron Kore, Councillor Wayne Olson, Councillor Marianne Stewart, and Councillor John Wink