Town of Pelham Regular Council Meeting

BE IT RESOLVED THAT the agenda for the December 03, 2025, Regular meeting of Council be adopted, as circulated.

BE IT RESOLVED THAT Council receive the Pelham Summerfest 2025 Final Report Presentation from Bea Clark, Chair of the Summerfest Working Group, for information.

BE IT RESOLVED THAT the following minutes be adopted as printed, circulated and read: 1. SC-01/2025 Special Council Meeting - Budget Meeting - November 17, 2025 2. C-19/2025 Regular Council Meeting - November 19, 2025

BE IT RESOLVED THAT the Consent Agenda items as listed on the December 03, 2025, Council Agenda be received and the recommendations contained therein be approved: 10. Consent Agenda Items to be Considered in Block 10.1 Mayoral Directions and Decisions MD 2025-02 - Strong Mayor Budget Process 10.2 Presentation of Recommendations Arising from Committee of Council, for Council Approval BE IT RESOLVED THAT Council hereby approves the Recommendations Resulting from the following: PCOW-05-2025 - Public Meeting under the Planning Act - November 12, 2025 10.3 Minutes Approval - Committee of Council BE IT RESOLVED THAT the following minutes be adopted as printed, circulated and read: PCOW-05/2025 Public Meeting under the Planning Act - November 12, 2025 10.4 Staff Reports of a Routine Nature for Information or Action 10.4.1 Pelham Summerfest 2025 Final Report , 2025-0253-Recreation BE IT RESOLVED THAT Council receive report 2025-0253 “Pelham Summerfest Final Report 2025,” for information; AND THAT Council declare Pelham Summerfest 2026, running from July 16- 19, 2026, as a “Municipally Significant” event; AND THAT the Clerk be authorized to make an application for a Special Occasion Permit for Pelham Summerfest 2026 on Thursday, July 16, 2026, Friday, July 17, 2026, Saturday, July 18, 2026 and Sunday, July 19, 2026; AND THAT staff be directed to bring the necessary Festival Licensing by- laws for Council’s consideration at a regular meeting of Council in 2026; AND THAT Council authori

BE IT RESOLVED THAT Council receive report 2025-0258, “Proposed Replacement of Delegation of Authority By-law,” for information; AND THAT Council approve, in principle, the appended draft Delegation of Authority By-law; AND THAT Council direct staff to prepare and present the Delegation of Authority By-law for consideration at the next regular meeting of Council.

BE IT RESOLVED THAT Council receive report 2025-0254 “S203-14 Flag Policy Updates,” for information; AND THAT Council approve amended Flag Policy S203-14, attached as Appendix A.

BE IT RESOLVED THAT Council receive report 2025-0238 “2026 User Fees and Charges,” for information; AND THAT Council, in principle, approve the 2026 User Fees and Charges effective January 1, 2026; AND THAT Council direct staff to prepare and present the 2026 User Fees and Charges By-law for consideration at the next regular meeting of Council.

THAT Council resolve into a Closed Session to consider the following matters: 1. Closed Session - CAO Performance Review Personal matters about an identifiable individual, including municipal or local board employees, as per Section 239(2)(b) of the Municipal Act, 2001. Labour relations or employee negotiations, as per Section 239(2)(d) of the Municipal Act, 2001.

BE IT RESOLVED THAT Council reconvene the regular meeting; AND THAT Council do now Rise with No Report; AND THAT the Manager of People Services be and is hereby authorized to undertake the directions provided during the In Camera meeting of December 03, 2025.

BE IT RESOLVED THAT the following By-law be read a first, second and third time and passed: Being a By-law No. 56-2025 to Adopt, Ratify and Confirm the proceedings of Council of the Town of Pelham at its Regular Meeting held on the 03rd day of December, 2025.

BE IT RESOLVED THAT this Regular meeting of Council be adjourned until the next regular meeting scheduled for December 17, 2025, at 9:00 am.