Town of Pelham Regular Council Meeting

BE IT RESOLVED THAT the agenda for the May 3rd, 2022 Regular meeting of Council be adopted, as circulated.

BE IT RESOLVED THAT Council receive the COVID-19 update presentation from B. Lymburner, Fire Chief and Community Emergency Management Co-Ordinator and D. Cribbs, Chief Administrative Officer, for information.

BE IT RESOLVED THAT Council receive the delegation from Sharon Cook regarding an update on the Pelham Seniors Advisory Committee , for information.

BE IT RESOLVED THAT the following minutes be adopted as printed, circulated and read: 1. RC-08/2022 - Regular Council - April 19, 2022

BE IT RESOLVED THAT the Consent Agenda items as listed on the May 3, 2022 Council Agenda be received and the recommendations contained therein be approved, save and except 8.3.1 and 8.3.2: 8.1. Presentation of Recommendations Arising from COW or P&P, for Council Approval BE IT RESOLVED THAT Council hereby approves the Recommendations Resulting from the following: 1. PCOW-03/2022 - April 11, 2022 - Special Committee of the Whole, Public Meeting under the Planning Act 8.2. Minutes Approval - Committee BE IT RESOLVED THAT the following minutes be adopted as printed, circulated and read: 1. PCOW-03/2022 - April 11, 2022 - Special Committee of the Whole, Public Meeting under the Planning Act 8.3. Staff Reports of a Routine Nature for Information or Action 8.3.1. Analysis of Steve Bauer Trail Nomenclature and Signage, 2022-0065-Public Works BE IT RESOLVED THAT Council receive Report #2022-0065 Analysis of Steve Bauer Trail Nomenclature and Signage, for information; AND THAT Council consider approving trail signage improvement projects in future operating and capital budgets. (lifted) 8.3.2. Electric Vehicle Charging Stations, 2022-0111-Public Works BE IT RESOLVED THAT Council receive Report # 2022-0111 Information Regarding Electric Vehicle Charging Stations, for information. (lifted) 8.3.3. Retrofitting Municipal Facilities with Solar Panels, 2022-0108-Public Works BE IT RESOLVED THAT Council receive Report #2022-0208 Retrofitting Municipal Facilities with Solar Arrays and Improvi

BE IT RESOLVED THAT Council receive Report #2022-0065 Analysis of Steve Bauer Trail Nomenclature and Signage, for information; AND THAT Council consider approving trail signage improvement projects in future operating and capital budgets. Amendment : Moved By Councillor John Wink Seconded By Councillor Bob Hildebrandt THAT the motion be amended to include: AND THAT staff be directed to investigate and include natural feature signs on the trail (example: engineered habitat and naturalized area signs) for Council consideration; AND THAT staff complete a cost analysis for the number of signs required, design and materials in order for a shovel ready project that could be utilized for future potential grants .

BE IT RESOLVED THAT Council receive Report # 2022-0111 Information Regarding Electric Vehicle Charging Stations, for information. Amendment : Moved By Councillor John Wink Seconded By Councillor Ron Kore THAT the motion be amended to include: AND THAT Council direct staff to investigate financial impacts of all options within the report and report back to Council if necessary; AND THAT staff are directed to include associated costs to implementing the said options within the 2023 Budget for Council consideration.

BE IT RESOLVED THAT Council receive Report # 2022-0111 Information Regarding Electric Vehicle Charging Stations , for information; AND THAT Council direct staff to investigate financial impacts of all options within the report and report back to Council if necessary; AND THAT staff are directed to include associated costs to implementing the said options within the 2023 Budget for Council consideration.

BE IT RESOLVED THAT Council receive Report # 2022-0104 – Disconnecting from Work Policy , for information ; AND THAT Council approve the Disconnecting from Work Policy S100-15.

BE IT RESOLVED THAT Council receives Memo re Application for Zoning By-law Amendment – North Side of Pancake Lane (File no. AM-07-2020); AND THAT Co uncil receive s Report # 2022-19 – Recommendation for Zoning By-Law Amendment –North Side of Pancake Land, for information as it pertains to File No. AM-07-2020 ; AND THAT Co uncil directs Planning staff to prepare the necessary Zoning By-law amendment for consideration.

BE IT RESOLVED THAT Council receive Report # 2022-0112 – Niagara Region Waste Collection Temporary Arrangement for Summersides Mews Development, for information ; AND THAT Council AUTHORIZE staff to enter in to an indemnification agreement with the Niagara Region allowing the Niagara Region’s waste collection contractor to access three (3) temporary garbage collection points for the Summersides Mews Development through Town owned property at the Meridian Community Centre until such time that Summersides Mews lane is fully constructed and accessible.

BE IT RESOLVED THAT the Council of the Town of Pelham, having given due consideration to the following By-law do now read a first, second and third time and do pass same, and THAT the Mayor and Clerk be and are hereby authorized to sign and seal the by-law: 1. 4449(2022) - Being a by-law to set the rates of taxation for the year 2022. 2. 4450(2022) - Being a by-law to amend Zoning By-law 1136 (1987), as amended, for lands located on the south side of Quaker Road, west of Clare Avenue, legally described as Part of Lot 237 and Part 1 on RP 59R-728, in the Town of Pelham. The Zoning By-law Amendment rezones the lands from the Residential 1 (R1) zone and Residential Multiple 1 (RM1-281(H)) to an amended Residential Multiple 1 (RM1-281(H)) zone. Homes by Antonio Ltd. File No. AM-08-2021.

BE IT RESOLVED THAT the following By-law be read a first, second and third time and passed: Being a By-law No. 4451(2022) to Adopt, Ratify and Confirm the proceedings of Council of the Town of Pelham at its Regular Meeting held on the 03rd day of May, 2022.

BE IT RESOLVED THAT this Regular Meeting of Council be adjourned until the next regular meeting scheduled for May 16, 2022 at 5:30 pm.

BE IT RESOLVED THAT the agenda for the May 3rd, 2022 Regular meeting of Council be adopted, as circulated. For (7): Mayor Marvin Junkin, Councillor Lisa Haun, Councillor Bob Hildebrandt, Councillor Ron Kore, Councillor Wayne Olson, Councillor Marianne Stewart, and Councillor John Wink

BE IT RESOLVED THAT Council receive the COVID-19 update presentation from B. Lymburner, Fire Chief and Community Emergency Management Co- Ordinator and D. Cribbs, Chief Administrative Officer, for information. For (7): Mayor Marvin Junkin, Councillor Lisa Haun, Councillor Bob Hildebrandt, Councillor Ron Kore, Councillor Wayne Olson, Councillor Marianne Stewart, and Councillor John Wink

BE IT RESOLVED THAT Council receive the delegation from Sharon Cook regarding an update on the Pelham Seniors Advisory Committee, for information. For (7): Mayor Marvin Junkin, Councillor Lisa Haun, Councillor Bob Hildebrandt, Councillor Ron Kore, Councillor Wayne Olson, Councillor Marianne Stewart, and Councillor John Wink

BE IT RESOLVED THAT the following minutes be adopted as printed, circulated and read: 1. RC-08/2022 - Regular Council - April 19, 2022 For (7): Mayor Marvin Junkin, Councillor Lisa Haun, Councillor Bob Hildebrandt, Councillor Ron Kore, Councillor Wayne Olson, Councillor Marianne Stewart, and Councillor John Wink

BE IT RESOLVED THAT Council receive Report #2022-0065 Analysis of Steve Bauer Trail Nomenclature and Signage, for information; AND THAT Council consider approving trail signage improvement projects in future operating and capital budgets. Amendment: Moved By Councillor John Wink Seconded By Councillor Bob Hildebrandt THAT the motion be amended to include: AND THAT staff be directed to investigate and include natural feature signs on the trail (example: engineered habitat and naturalized area signs) for Council consideration; AND THAT staff complete a cost analysis for the number of signs required, design and materials in order for a shovel ready project that could be utilized for future potential grants. For (7): Mayor Marvin Junkin, Councillor Lisa Haun, Councillor Bob Hildebrandt, Councillor Ron Kore, Councillor Wayne Olson, Councillor Marianne Stewart, and Councillor John Wink

BE IT RESOLVED THAT Council receive Report # 2022-0111 Information Regarding Electric Vehicle Charging Stations, for information. Amendment: Moved By Councillor John Wink Seconded By Councillor Ron Kore THAT the motion be amended to include: AND THAT Council direct staff to investigate financial impacts of all options within the report and report back to Council if necessary; AND THAT staff are directed to include associated costs to implementing the said options within the 2023 Budget for Council consideration. For (7): Mayor Marvin Junkin, Councillor Lisa Haun, Councillor Bob Hildebrandt, Councillor Ron Kore, Councillor Wayne Olson, Councillor Marianne Stewart, and Councillor John Wink

BE IT RESOLVED THAT Council receive Report #2022-0104 – Disconnecting from Work Policy, for information; AND THAT Council approve the Disconnecting from Work Policy S100-15. For (7): Mayor Marvin Junkin, Councillor Lisa Haun, Councillor Bob Hildebrandt, Councillor Ron Kore, Councillor Wayne Olson, Councillor Marianne Stewart, and Councillor John Wink

BE IT RESOLVED THAT Council receive Report #2022-0114 – Proposed Replacement of Town of Pelham Noise Control By-law, for information; AND THAT Council approve, in principle, the proposed noise control by-law as presented; AND THAT Council direct that the proposed by-law be presented to Council for consideration at the next regular meeting of Council. For (7): Mayor Marvin Junkin, Councillor Lisa Haun, Councillor Bob Hildebrandt, Councillor Ron Kore, Councillor Wayne Olson, Councillor Marianne Stewart, and Councillor John Wink

BE IT RESOLVED THAT Council receive Report #2022-110 – Extension of Draft Plan Approval and Modification to Draft Plan – Oak Haven Estates Subdivision, for information; AND THAT Council approve the modification to the Oak Haven Estates draft plan of subdivision; AND THAT Council approve a one year extension of draft plan approval for Oak Haven Estates draft plan of subdivision with a lapsing date of June 28, 2023 including the administrative revisions to the conditions requested by the Niagara Region. For (7): Mayor Marvin Junkin, Councillor Lisa Haun, Councillor Bob Hildebrandt, Councillor Ron Kore, Councillor Wayne Olson, Councillor Marianne Stewart, and Councillor John Wink

BE IT RESOLVED THAT Council receives Memo re Application for Zoning By-law Amendment – North Side of Pancake Lane (File no. AM-07-2020); AND THAT Council receives Report #2022-19 – Recommendation for Zoning By-Law Amendment – North Side of Pancake Land, for information as it pertains to File No. AM-07-2020; AND THAT Council directs Planning staff to prepare the necessary Zoning By-law amendment for consideration. For (5): Mayor Marvin Junkin, Councillor Lisa Haun, Councillor Wayne Olson, Councillor Marianne Stewart, and Councillor John Wink Against (2): Councillor Bob Hildebrandt, and Councillor Ron Kore

BE IT RESOLVED THAT Council receive Report #2022-0112 – Niagara Region Waste Collection Temporary Arrangement for Summersides Mews Development, for information; AND THAT Council AUTHORIZE staff to enter into an indemnification agreement with the Niagara Region allowing the Niagara Region’s waste collection contractor to access three (3) temporary garbage collection points for the Summersides Mews Development through Town owned property at the Meridian Community Centre until such time that Summersides Mews lane is fully constructed and accessible. For (7): Mayor Marvin Junkin, Councillor Lisa Haun, Councillor Bob Hildebrandt, Councillor Ron Kore, Councillor Wayne Olson, Councillor Marianne Stewart, and Councillor John Wink

BE IT RESOLVED THAT Council receive Memo - Update - Restricted Acts Provisions of the Municipal Act, 2001, Section 275 (Lame Duck), for information; AND THAT Council receive Report 2022-0055 Clerks – Restricted Acts Provision pursuant to Section 275 the Municipal Act, 2001, for information; AND THAT Council direct the Town Clerk to prepare and present a Delegation of Authority By-Law for certain acts during a “lame duck” period for Council’s consideration at the next regular meeting of Council. For (7): Mayor Marvin Junkin, Councillor Lisa Haun, Councillor Bob Hildebrandt, Councillor Ron Kore, Councillor Wayne Olson, Councillor Marianne Stewart, and Councillor John Wink

WHEREAS staff have been previously directed by Council to prepare a report pertaining to the Town’s parking bylaw and its application to the Meridian Community Centre (the “MCC”); AND WHEREAS Staff have previously reported on various options to create temporary parking facilities in the vicinity of the MCC; AND WHEREAS Town Council has received the draft report of the municipal parking study from RV Anderson Associates on April 4, 2022; AND WHEREAS the draft municipal parking study indicates that the current parking supply at the MCC is inadequate to meet demand during peak periods; AND WHEREAS the Town owns a parcel of vacant land to the South and East of the MCC facility; NOW THEREFORE staff are directed to provide a report to Council which details options for use of the vacant lands, including analysis of the benefits and drawbacks associated with sale of the lands, with potential apportionment of some amount of land for sale and some amount of retention of land for increased parking and with retention of the entirety of the lands for parking, and any other options deemed advisable by staff; AND STAFF are further directed to assess the cost of incorporating Low Impact Development (“LID”) characteristics into the design and cost of any potential parking lot, including but not limited to permeable pavement, specialized storm water features and potential use of botanical features to reduce runoff; AND STAFF are further directed to draft any closed session companion report the

BE IT RESOLVED THAT the following By-law be read a first, second and third time and passed: Being a By-law No. 4451(2022) to Adopt, Ratify and Confirm the proceedings of Council of the Town of Pelham at its Regular Meeting held on the 03rd day of May, 2022. For (7): Mayor Marvin Junkin, Councillor Lisa Haun, Councillor Bob Hildebrandt, Councillor Ron Kore, Councillor Wayne Olson, Councillor Marianne Stewart, and Councillor John Wink

BE IT RESOLVED THAT this Regular Meeting of Council be adjourned until the next regular meeting scheduled for May 16, 2022 at 5:30 pm. For (7): Mayor Marvin Junkin, Councillor Lisa Haun, Councillor Bob Hildebrandt, Councillor Ron Kore, Councillor Wayne Olson, Councillor Marianne Stewart, and Councillor John Wink