Town of Pelham Regular Council Meeting

BE IT RESOLVED THAT the agenda for the February 7, 2022 Regular meeting of Council be adopted. Amendment: Moved By Councillor Bob Hildebrandt Seconded By Councillor Wayne Olson THAT the agenda be amended to:  Move item 10.2.5 Water and Wastewater 2022 Budget Update Report after item 4.1.3 Water and Wastewater 2022 Budget Presentation For Against Mayor Marvin Junkin X Councillor Lisa Haun X Councillor Bob Hildebrandt X Councillor Ron Kore X Councillor Wayne Olson X Councillor Marianne X Stewart Councillor John Wink X Results 7 0

BE IT RESOLVED THAT Council receive the COVID-19 update presentation from B. Lymburner, Fire Chief and Community Emergency Management Co-Ordinator, for information. For Against Mayor Marvin Junkin X Councillor Lisa Haun X Councillor Bob Hildebrandt X Councillor Ron Kore X Councillor Wayne Olson X Councillor Marianne X Stewart Councillor John Wink X Results 7 0

BE IT RESOLVED THAT Council receive the COVID-19 update presentation from D. Cribbs, Chief Administrative Officer, for information. For Against Mayor Marvin Junkin X Councillor Lisa Haun X Councillor Bob Hildebrandt X Councillor Ron Kore X Councillor Wayne Olson X Councillor Marianne X Stewart Councillor John Wink X Results 7 0

BE IT RESOLVED THAT Council receive the Water and Wastewater 2022 Budget Update Presentation from Teresa Quinlin-Murphy, for information. For Against Mayor Marvin Junkin X Councillor Lisa Haun X Councillor Bob Hildebrandt X Councillor Ron Kore X Councillor Wayne Olson X Councillor Marianne X Stewart Councillor John Wink X Results 7 0

BE IT RESOLVED THAT Council receive Report # 2022-0034- Water and Wastewater 2022 Budget Update, for information; AND THAT Council approve the water rate for 2022 at 7.5% increase which equates to a $38.97 annual increase per 33m3 average household; AND THAT Council approve the wastewater rate for 2022 at 7.5% which equates to a $37.90 annual increase per 33m3 average household; AND THAT staff be directed to update the water and wastewater capital reserve forecasts to reflect the updated budgets. Amendment: Moved By Councillor Marianne Stewart Seconded By Councillor Lisa Haun THAT the motion be amended to:  Strike 7.5% for the water rate and insert 5.5% For Against Mayor Marvin Junkin X Councillor Lisa Haun X Councillor Bob Hildebrandt X Councillor Ron Kore X Councillor Wayne Olson X Councillor Marianne X Stewart Councillor John Wink X Results 2 5

BE IT RESOLVED THAT the following minutes be adopted as printed, circulated and read: 1.SC-01/2022 - Special Council Meeting - January 17, 2022 2. RC-02/2022 - Regular Council - January 24, 2022 For Against Mayor Marvin Junkin X Councillor Lisa Haun X Councillor Bob Hildebrandt X Councillor Ron Kore X Councillor Wayne Olson X Councillor Marianne X Stewart Councillor John Wink X Results 7 0

BE IT RESOLVED THAT the Consent Agenda items as listed on the February 7, 2022 Council Agenda be received and the recommendations contained therein be approved, save and except items 8.1, 8.5.1 and 8.5.2: 8.1. Presentation of Recommendations Arising from COW or P&P, for Council Approval BE IT RESOLVED THAT Council hereby approves the Recommendations Resulting from the following: SCOW-03/2021 - December 14, 2021 - Special Committee of the Whole, Item 12, Paragraph 3 (lifted) 8.3 Staff Reports of a Routine Nature for Information or Action 8.3.1. 2021-22 LDD Moth Population Assessment Report, 2022-0028- Public Works BE IT RESOLVED THAT Council receive Report #2022-0028, LDD Moth Population Assessment and Defoliation Forecast & 2022 Treatment Program Development; AND THAT Council direct staff to implement a treatment program based on Option 2 of the BioForest 2021 LDD Moth Monitoring Program Report; AND THAT Council direct staff to utilize the remaining LDD Moth budget to design spray blocks and provide targeted aerial treatment outside of the urban boundary based on 2022 defoliation forecast. 8.3.2. Additional Report on Requirements for Hoop Houses, 2022- 0033-Planning BE IT RESOLVED THAT Council receive Report #2022-0033 – Additional Report on Requirements for Hoop Houses, for information. 8.3.3. Communication Policy Update, 2022-0030-Chief Administrator Officer BE IT RESOLVED THAT Council receive Report #2022-0030 Communication Policy Update, information; AND THAT Council appr

BE IT RESOLVED THAT consideration of this matter be postponed indefinitely. For Against Mayor Marvin Junkin X Councillor Lisa Haun X Councillor Bob Hildebrandt X Councillor Ron Kore X Councillor Wayne Olson X Councillor Marianne X Stewart Councillor John Wink X Results 7 0

BE IT RESOLVED THAT both Integrity Commissioner Reports IC- 15447-1021 and IC-15480-1021 be

BE IT RESOLVED THAT Council receive the presentation from Councillor Olson with respect to the Ontario Government's Plan to Bring High Speed Internet Access to All Communities in Ontario by 2025, for information. For Against Mayor Marvin Junkin X Councillor Lisa Haun X Councillor Bob Hildebrandt X Councillor Ron Kore X Councillor Wayne Olson X Councillor Marianne X Stewart Councillor John Wink X Results 7 0

BE IT RESOLVED THAT Council receive Report #2022-0036 LED Streetlight Conversion Binding Letter of Engagement between the Town of Pelham and RealTerm Energy Corp., for information; AND THAT Council APPROVE the Award to RealTerm Energy Corp to complete the replacement and upgrade of the Town of Pelham’s existing street lighting system to LED luminaries at an estimated contract price of $621,810 (plus HST); AND THAT Council authorize and direct the Mayor and Clerk to execute the Binding Letter of Engagement – Design, Upgrade and Transfer Agreement between the Town of Pelham and RealTerm Energy Corp. For Against Mayor Marvin Junkin X Councillor Lisa Haun X Councillor Bob Hildebrandt X Councillor Ron Kore X Councillor Wayne Olson X Councillor Marianne X Stewart Councillor John Wink X Results 7 0

BE IT RESOLVED THAT Council receive Report #2022-0035 Quaker Road Reconstruction Cost Sharing Agreement with Niagara Region, for information; AND THAT Council APPROVE funding in the amount of $1,976,130 for the reconstruction of Quaker Road from Pelham Street to Line Avenue (including detailed design, construction, and contract administration and inspection services). AND THAT Council authorize and direct the Mayor and Clerk to execute the Cost Sharing Agreement (Appendix A) between the Town of Pelham and the Regional Municipality of Niagara. For Against Mayor Marvin Junkin X Councillor Lisa Haun X Councillor Bob Hildebrandt X Councillor Ron Kore X Councillor Wayne Olson X Councillor Marianne X Stewart Councillor John Wink X Results 7 0

BE IT RESOLVED that Council receives Report #2022-37 – Recommendation Report for Emerald Trail Draft Plan of Subdivision – 1114 Haist Street for information as it pertains to File No. 26T19-01-2021; AND THAT Council approves the Draft Plan of Subdivision, attached as Appendix A, subject to the conditions in Appendix B. For Against Mayor Marvin Junkin X Councillor Lisa Haun X Councillor Bob Hildebrandt X Councillor Ron Kore X Councillor Wayne Olson X Councillor Marianne X Stewart Councillor John Wink X Results 7 0

BE IT RESOLVED THAT Council receive Report #2022-0039- Corporate Services – Arches Replacement Update, for information; AND THAT Council support and approve a $30,000 bridge loan to be repaid by December 31, 2022 to the Fonthill Rotary Club, to be used for the construction of the said Pelham Arches, should the My Main Street Grant not be received. For Against Mayor Marvin Junkin X Councillor Lisa Haun X Councillor Bob Hildebrandt X Councillor Ron Kore X Councillor Wayne Olson X Councillor Marianne X Stewart Councillor John Wink X Results 6 1

BE IT RESOLVED THAT the Council of the Town of Pelham, having given due consideration to the following By-laws do now read a first, second and third time and do pass same, and THAT the Mayor and Clerk be and are hereby authorized to sign and seal the by-laws: 1. By-law 4421(2022) - Being a by-law to amend by-law No. 4352(2022) known as the Administrative Penalty Process By- law for Non-Parking Related Offences. 2. By-law 4422(2022) - Being a by-law to amend By-law No. #4107(2019), as amended by By-laws 4296(2020) and 4362(2021), being by-laws to govern the proceedings of the Town of Pelham Council, its Committees, the conduct of its members and the calling of meetings, to provide for Electronic Meeting Participation for the Council of the Town of Pelham, the Committee of Adjustment and Advisory Committees. 3. By-law 4423(2022) - Being a By-Law to Authorize the Mayor and Clerk to enter into a Cost Sharing Agreement with the The Regional Municipality of Niagara for the Quaker Road Reconstruction Project between Pelham Road and Line Ave. 4. By-law 4424(2022) - Being a By-Law to Authorize the Mayor and Clerk to enter into the Design, Upgrade and Transfer Agreement with RealTerm Energy Corporation with respect to the LED Street Light Conversion Project. For Against Mayor Marvin Junkin X Councillor Lisa Haun X Councillor Bob Hildebrandt X Councillor Ron Kore X Councillor Wayne Olson X Councillor Marianne X Stewart Councillor John Wink X Results 7 0

WHEREAS, Council has received deputations from area residents regarding drainage issues in the Farr, River and Webber Road area; AND WHEREAS, The Town of Pelham approved undertaking a Drainage Study for the Farr, River and Webber Road areas as part of the Capital Budget for 2022; AND WHEREAS, Council directed staff to host a community meeting with residents of the Farr, River and Webber Road areas to discuss options for them regarding addressing drainage issues in the Farr, River and Webber Road areas; AND WHEREAS, Council has been provided additional information from R.J. Burnside & Associates Limited regarding drainage issues on a resident’s property following the approval of the 2022 Capital Budget; NOW THEREFORE, Council request staff to prepare a report on the Town initiating a petition for a municipal drain in the Farr, River and Webber Road areas for the February 22, 2022 Council meeting prior to preparing terms of reference and undertaking a request for proposals for the Drainage Study approved in the 2022 Capital Budget; AND THAT, Council consider the staff report on the Town initiating a petition for a municipal Drain in the Farr, River and Webber Road areas to be received on February 22, 2022 potentially as an alternative to undertaking the Drainage Study approved in the 2022 Capital Budget and the need for staff to host a community meeting with area residents to discuss options to address drainage issues. For Against Mayor Marvin Junkin X Councillor Lisa Haun X Co

WHEREAS the Town of Pelham is committed to building strong communities and enhancing communication and engagement with its residents; AND WHEREAS the Town of Pelham’s Senior Advisory Committee regularly meets to discuss ongoing issues affecting seniors; AND WHEREAS the Pelham Senior Advisory Committee wishes to provide opportunity to comment on proposed developments within the community which relate directly to seniors, such as: residential retirement homes, age in place communities and long term care facilities; NOW THEREFORE BE IT RESOLVED THAT Council for the Town of Pelham direct staff to investigate potential options on how the Pelham’s Senior Advisory Committee may provide input on proposed developments within the community which relate directly to seniors; AND THAT staff report back by April 4, 2022. For Against Mayor Marvin Junkin X Councillor Lisa Haun X Councillor Bob Hildebrandt X Councillor Ron Kore X Councillor Wayne Olson X Councillor Marianne X Stewart Councillor John Wink X Results 7 0

BE IT RESOLVED THAT the next portion of the meeting be closed to the public in order to consider the following: BE IT RESOLVED THAT the next portion of the meeting be closed to the public in order to consider a matter under Section 239 (2) of the Municipal Act, as follows: (e) - litigation or potential litigation, including matters before administrative tribunals, affecting the municipality and (f) - advice that is subject to solicitor-client privilege, including communications necessary for that purpose (1 item - File L01- 01-2022 and L01-02-2022 Development Application) For Against Mayor Marvin Junkin X Councillor Lisa Haun X Councillor Bob Hildebrandt X Councillor Ron Kore X Councillor Wayne Olson X Councillor Marianne X Stewart Councillor John Wink X Results 7 0

BE IT RESOLVED THAT Council adjourn the In Camera Session and that Council do now Rise: With No Report For Against Mayor Marvin Junkin X Councillor Lisa Haun X Councillor Bob Hildebrandt X Councillor Ron Kore X Councillor Wayne Olson X Councillor Marianne X Stewart Councillor John Wink X Results 7 0

BE IT RESOLVED THAT the following By-law be read a first, second and third time and passed: Being a By-law No. 4425(2022) to Adopt, Ratify and Confirm the proceedings of Council of the Town of Pelham at its Regular Meeting held on the 07th day of February, 2022. For Against Mayor Marvin Junkin X Councillor Lisa Haun X Councillor Bob Hildebrandt X Councillor Ron Kore X Councillor Wayne Olson X Councillor Marianne X Stewart Councillor John Wink X Results 7 0

BE IT RESOLVED THAT this Regular Meeting of Council be adjourned until the next regular meeting scheduled for February 22, 2022 at 5:30 pm. For Against Mayor Marvin Junkin X Councillor Lisa Haun X Councillor Bob Hildebrandt X Councillor Ron Kore X Councillor Wayne Olson X Councillor Marianne X Stewart Councillor John Wink X Results 7 0