Town of Pelham Regular Council Meeting

THAT the agenda as circulated be amended to include:  A notice of motion by Councillor Olson; and  An item of new business with respect to a Request for Proposals to host the Federation of Municipalities ("FCM") Board of Directors Meetings. For (7): Mayor Marvin Junkin, Councillor Bob Hildebrandt, Councillor Wayne Olson, Councillor John Wink, Councillor Kevin Ker, Councillor Shellee Niznik, and Councillor Brian Eckhardt

BE IT RESOLVED THAT Council receive the delegation from Rhianon Burkholder, FACS Foundation Board Member regarding LemonAID Day 2023, for information. For (7): Mayor Marvin Junkin, Councillor Bob Hildebrandt, Councillor Wayne Olson, Councillor John Wink, Councillor Kevin Ker, Councillor Shellee Niznik, and Councillor Brian Eckhardt

BE IT RESOLVED THAT Council receive the delegation from Julie Andrews, CEO and Susan DiBattista, Director of Community Engagement regarding the 2022-2023 Lincoln Pelham Public Library Year in Review, for information. For (7): Mayor Marvin Junkin, Councillor Bob Hildebrandt, Councillor Wayne Olson, Councillor John Wink, Councillor Kevin Ker, Councillor Shellee Niznik, and Councillor Brian Eckhardt

BE IT RESOLVED THAT the following minutes be adopted as printed, circulated and read: 1. C-08/2023 - Regular Council Meeting - April 19, 2023 For (7): Mayor Marvin Junkin, Councillor Bob Hildebrandt, Councillor Wayne Olson, Councillor John Wink, Councillor Kevin Ker, Councillor Shellee Niznik, and Councillor Brian Eckhardt

BE IT RESOLVED THAT the Consent Agenda items as listed on the May 3, 2023, Council Agenda be received and the recommendations contained therein be approved: 8. Consent Agenda Items to be Considered in Block 8.1 Staff Reports of a Routine Nature for Information or Action 8.1.1 2023 Winter Operations Report, 2023-0108-Public Works BE IT RESOLVED THAT Council receive Report #2023-0108, 2023 Winter Operations Report, for information. 8.2 Information Correspondence 8.2.1 Niagara Peninsula Conservation Official Status Re- designation of Niagara River Beach Closings Beneficial Use Impairment BE IT RESOLVED THAT Council receive correspondence from Niagara Peninsula Conservation regarding Official Status Re- designation of Niagara River 'Beach Closings' Beneficial Use Impairment, for information. 8.3 Regional Municipality of Niagara Correspondence for Information or Action 8.3.1 Regional Planning Commissioners of Ontario Inventory of Unbuilt Housing Supply BE IT RESOLVED THAT Council receive correspondence from Niagara Region regarding Regional Planning Commissioners of Ontario Inventory of Unbuilt Housing Supply, for information. For (7): Mayor Marvin Junkin, Councillor Bob Hildebrandt, Councillor Wayne Olson, Councillor John Wink, Councillor Kevin Ker, Councillor Shellee Niznik, and Councillor Brian Eckhardt

BE IT RESOLVED THAT Council receive Report #2023-0110 Farr Road and River Road Roadside Ditching and Culvert Drainage Improvements, for information; AND THAT Council Direct staff to complete a detailed inspection and survey of the roadside ditches along Farr Road and River Road including the culverts within the Town’s road allowance and complete the required maintenance and repairs necessary to ensure that the town’s infrastructure is performing as intended. For (7): Mayor Marvin Junkin, Councillor Bob Hildebrandt, Councillor Wayne Olson, Councillor John Wink, Councillor Kevin Ker, Councillor Shellee Niznik, and Councillor Brian Eckhardt

THAT the Terms of Reference be amended to include that preference be given to one young person between the age between 18 to 25. For (2): Councillor Wayne Olson, and Councillor Shellee Niznik Against (5): Mayor Marvin Junkin, Councillor Bob Hildebrandt, Councillor John Wink, Councillor Kevin Ker, and Councillor Brian Eckhardt

BE IT RESOLVED THAT Council receive Report #2023-109 -Establishment of Environmental and Climate Adaptation Advisory Committee, for information; AND THAT Council for the Town of Pelham confirm and establish the Environmental and Climate Adaptation Advisory Committee; AND THAT Council approve the Terms of Reference attached hereto, as recommended by staff; AND THAT Council direct staff to seek applications from interested residents for the Environmental and Climate Adaptation Advisory Committee for appointment in 2023 through the balance of this term of Council, with applications to be considered in closed session with appointments to occur in open session. For (7): Mayor Marvin Junkin, Councillor Bob Hildebrandt, Councillor Wayne Olson, Councillor John Wink, Councillor Kevin Ker, Councillor Shellee Niznik, and Councillor Brian Eckhardt

BE IT RESOLVED THAT Council receive Report #2023-0106 - Proposed Strategic Plan Action Item Completion Timelines, for information AND THAT Council endorse the proposed timelines, in principle. For (7): Mayor Marvin Junkin, Councillor Bob Hildebrandt, Councillor Wayne Olson, Councillor John Wink, Councillor Kevin Ker, Councillor Shellee Niznik, and Councillor Brian Eckhardt

BE IT RESOLVED THAT Council receive Report # 2023-0107 Pelham Communities in Bloom 2023- 2024, for information; AND THAT in furtherance of the Strategic Plan’s Action Item to pursue “Community Gardens/Communities in Bloom, Green Public Participation,” Staff request Council’s support to participate in the 2023 Miracle-Gro Best Garden Section program from Scotts Canada. AND THAT Council implement the Communities in Bloom Program in 2024; AND THAT Council direct staff to include a Communities in Bloom program budget of $10,000 in the 2024 budget for Council’s consideration; AND THAT Council approve the draft Terms of Reference for a Communities in Bloom Volunteer Working Group for 2024. For (7): Mayor Marvin Junkin, Councillor Bob Hildebrandt, Councillor Wayne Olson, Councillor John Wink, Councillor Kevin Ker, Councillor Shellee Niznik, and Councillor Brian Eckhardt

BE IT RESOLVED THAT the Council of the Town of Pelham, having given due consideration to the following By-law do now read a first, second and third time and do pass same, and THAT the Mayor and Clerk be and are hereby authorized to sign and seal the by-law: 1. By-law 29-2023 - Being a by-law to amend By-law 13-2023, confirming various appointments to Advisory Committees of the Town of Pelham for the 2022-2026 Term of Council and to appoint members to the Pelham Active Transportation Committee and the Pelham Cultural Advisory Committee. 2. By-law 30-2023 - Being a by-law to amend By-law No. 4307(2021), as amended, being an Administrative Authority By-law to delegate certain powers and duties under the Municipal Act, 2001, S.O. 2001, c. 25, and other Acts as contained in the Scheduled hereto. 3. By-law 31-2023 - Being a By-law to amend By-law No. 4504(2022) to establish 2023 Fees and Charges to be collected by the Corporation of the Town of Pelham; And to Add Fees and Charges to the Clerk’s Department Schedule. For (7): Mayor Marvin Junkin, Councillor Bob Hildebrandt, Councillor Wayne Olson, Councillor John Wink, Councillor Kevin Ker, Councillor Shellee Niznik, and Councillor Brian Eckhardt

BE IT RESOLVED THAT the following By-law be read a first, second and third time and passed: Being a By-law No. 32-2023 to Adopt, Ratify and Confirm the proceedings of Council of the Town of Pelham at its Regular Meeting held on the 3rd day of May 2023. For (7): Mayor Marvin Junkin, Councillor Bob Hildebrandt, Councillor Wayne Olson, Councillor John Wink, Councillor Kevin Ker, Councillor Shellee Niznik, and Councillor Brian Eckhardt

BE IT RESOLVED THAT this Regular Meeting of Council be adjourned until the next regular meeting scheduled for May 17, 2023 at 9:00 am. For (7): Mayor Marvin Junkin, Councillor Bob Hildebrandt, Councillor Wayne Olson, Councillor John Wink, Councillor Kevin Ker, Councillor Shellee Niznik, and Councillor Brian Eckhardt