Town of Pelham Regular Council Meeting

BE IT RESOLVED THAT the agenda for the January 28, 2026, regular meeting of Council be adopted, as circulated.

BE IT RESOLVED THAT Council receive the AWWA Water Audit Presentation from Jade Holland and Joe Thompson of Aspire Consulting, for information.

BE IT RESOLVED THAT the following minutes be adopted as printed, circulated and read: 1. C-01/2026 Regular Council Meeting - January 14, 2026

BE IT RESOLVED THAT the consent agenda items as listed on the January 28, 2026, Council agenda be received and the recommendations contained therein be approved: 9.1. Mayoral Directions and Decisions Strong Mayor Powers were not exercised between the previous agenda's publication and the release of this agenda. 9.2. Staff Reports of a Routine Nature for Information or Action. 9.2.1. Q4 2025 Clerks Quarterly Report, 2026-0003-Clerks BE IT RESOLVED THAT Council receive the Q4-2025 Clerk’s Office quarterly report, for information. 9.2.2. Q4 2025 Corporate Services Quarterly Report, 2026-0009-Corporate Services BE IT RESOLVED THAT Council receive the Q4-2026-0009 Corporate Services Quarterly Report, for information. 9.2.3. Q4 2025 Fire and by-law Quarterly Report, 2026-0017-Fire Dept BE IT RESOLVED THAT Council receive the Q4-2026-0017 Fire and By-law Services Quarterly Report, for information. 9.2.4. Q4 2025 Public Works COW Report, 2026-0011-Public Works BE IT RESOLVED THAT Council receive the Q4-2025 Public Works quarterly report, for information. 9.2.5. Q4 2025 Planning and Development Quarterly Report, 2026-0016- Planning BE IT RESOLVED THAT Council receive the Q4-2025 Community Planning and Development quarterly report, for information. 9.2.6. RCW Q4 2025 Quarterly Report, 2026-0006-Recreation BE IT RESOLVED THAT Council receive the Q4-2025 Recreation, Culture and Wellness quarterly report, for information. 9.2.7. Meridian Community Centre Concession Progress Update, 2025-

BE IT RESOLVED THAT Council receive report 2026-0015 “Easement Agreement with Mountainview Homes (Niagara) Ltd. for Station Street Reconstruction Project,” for information; AND THAT Council approve the award of the construction of the Station Street Storm Sewer Outlet from Station Street to the East Fonthill Channel to Beam Excavating Ltd. In the amount of $1,323,366.50 (plus HST) including contingency, which will be funded through the existing approved capital project RD02-26 Station Street Urbanization (HEWSF).

BE IT RESOLVED THAT Council receive report 2026-0021 “Video Surveillance and Audio Recording Policy S203-19 Update,” for information; AND THAT Council approve the revised Policy S203-19, as appended to this report, to authorize the implementation of an audio recording program.

BE IT RESOLVED THAT Council receive report 2026-0027 “Reduction of Electric Vehicle Charging Station Availability During Seasonal Weekly Town of Pelham Farmers’/Supper Markets and Peace Park Concert Series,” for information; AND THAT Council direct staff to bag the 4 southernmost of the 6 Electric Vehicle Chargers at Pelham Town Hall for an 11- 14-hour period during each of the seasonal weekly Town of Pelham Farmers’/Supper Markets and Peace Park Concert Series.

THAT clause 2 be amended to insert Option #2 – Direct Award to BME. For (4): Councillor John Wink, Councillor Kevin Ker, Councillor Shellee Niznik, and Councillor Bryce Brunarski Against (3): Mayor Marvin Junkin, Councillor Bob Hildebrandt, and Councillor Brian Eckhardt

BE IT RESOLVED THAT Council receive report 2026-0008 Recreation “MCC Solar Panel Financial and Operational Update,” for information; AND THAT Council direct staff to proceed with Option #2 – Direct Award to BME. For (5): Councillor Bob Hildebrandt, Councillor John Wink, Councillor Kevin Ker, Councillor Shellee Niznik, and Councillor Bryce Brunarski Against (2): Mayor Marvin Junkin, and Councillor Brian Eckhardt

BE IT RESOLVED THAT the Council of the Town of Pelham, having given due consideration to the following By-law(s) do now read a first, second and third time and do pass same, and THAT the Mayor and Clerk be and are hereby authorized to sign and seal the by-law(s): 1. By-law 06-2026 - Being a By-law to amend By-law No. 4507(2022), as amended, for the purpose of clarifying and modernizing provisions related to Public Meetings and public participation.

THAT Council resolve into a Closed Session to consider the following matters: 1. Closed Session Memo 2026-0032 - Municipal Contracted Services Personal matters about an identifiable individual, including municipal or local board employees, as per Section 239(2)(b) of the Municipal Act, 2001. Advice that is subject to solicitor-client privilege, including communications necessary for that purpose, as per Section 239(2)(f) of the Municipal Act, 2001. A trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization, as per Section 239(2)(i) of the Municipal Act, 2001.

BE IT RESOLVED THAT Council now reconvene in regular session; AND THAT Council rise from the In Camera meeting with no report; AND THAT the Chief Administrative Officer, Director of Public Works and Town Solicitor be, and are hereby, authorized to undertake the directions provided during the In Camera meeting held on January 28, 2026.

BE IT RESOLVED THAT the following By-law be read a first, second and third time and passed: Being a By-law No. 07-2026 to Adopt, Ratify and Confirm the proceedings of Council of the Town of Pelham at its regular meeting held on the 28th day of January, 2026.

BE IT RESOLVED THAT this regular meeting of Council be adjourned until the next regular meeting scheduled for February 4, 2026, at 9:00 a.m.