Town of Pelham Regular Council Meeting

BE IT RESOLVED THAT the agenda for the October 2, 2024 Regular meeting of Council be adopted, as circulated.

BE IT RESOLVED THAT Council receive the policing presentation from Niagara Regional Police, for information.

BE IT RESOLVED THAT Council receive the presentation and 2025 Budget Submission from Amy D'Amico regarding upgrade of park equipment in the Lookout Subdivision, for information; AND THAT the request be

BE IT RESOLVED THAT Council receive the presentation and 2025 Budget Submission from Special Olympics Welland Pelham regarding bocce courts for recreational use, for information; AND THAT the request be

BE IT RESOLVED THAT Council receive the presentation and 2025 Budget Submission from the Pelham Art Festival regarding storage of art boards, for information; AND THAT the request be

BE IT RESOLVED THAT Council receive the presentation and 2025 Budget Submission from Pelham Minor Baseball Association regarding baseball facility improvements, for information; AND THAT the request be

BE IT RESOLVED THAT Council receive the presentation and 2025 Budget Submission from Mr. Ron Hall regarding improvements to the Fenwick pickle ball courts, for information; AND THAT the request be

BE IT RESOLVED THAT Council receive the presentation and 2025 Budget Submission from Brian Baty, regarding General Funding for the Pelham Active Transportation Committee, for information; AND THAT the request be

BE IT RESOLVED THAT the following minutes be adopted as printed, circulated and read: 1. RC-15/2024 - Regular Council - September 18, 2024 2. SC-03/2024 - Special Council - September 25, 2024

BE IT RESOLVED THAT the Consent Agenda items as listed on the October 2, 2024, Council Agenda be received and the recommendations contained therein be approved, save and except items 9.4.1 and 9.4.2: 9. Consent Agenda Items to be Considered in Block 9.1 Presentation of Recommendations Arising from Committee of Council, for Council Approval BE IT RESOLVED THAT Council hereby approves the Recommendations Resulting from the following: PCOW-06/2024 - Public Meeting under the Planning Act - September 11, 2024 9.2 Minutes Approval - Committee of Council BE IT RESOLVED THAT the following minutes be adopted as printed, circulated and read: PCOW-06/2024 - Public Meeting under the Planning Act - September 11, 2024 9.3 Information Correspondence 9.4 Regional Municipality of Niagara Correspondence for Information or Action 9.4.1 Provincial Offences Court - Request for Board Appointment for 2025 BE IT RESOLVED THAT Council receive correspondence from the Provincial Offences Court dated September 18, 2024 requesting the Town of Pelham appoint a board member to the Joint Board of Management - Niagara Region Courts for a term commencing January 1, 2025, ending on December 31, 2025; AND THAT Council appoint _____________________________ to the said board; AND THAT Council direct the Town Clerk to advise of the said appointment prior to November 20, 2024.(lifted) 9.4.2 Council Request to Reduce Speed on Effingham Street between River Road and Webber Road BE IT RESOLVED THAT Council receive cor

BE IT RESOLVED THAT Council receive correspondence from the Provincial Offences Court dated September 18, 2024 requesting the Town of Pelham appoint a board member to the Joint Board of Management - Niagara Region Courts for a term commencing January 1, 2025, ending on December 31, 2025; AND THAT Council appoint Councillor Eckhardt to the said board; AND THAT Council direct the Town Clerk to advise of the said appointment prior to November 20, 2024.

THAT the motion be amended to include: AND THAT the Town Clerk be directed to formally respond to the Niagara Region requesting the Region further consider the Town of Pelham's request to further reduce the speed on the portion of road requested; AND THAT the correspondence stress within the letter that the portion of the road contemplated is a cycling route.

BE IT RESOLVED THAT Council receive correspondence from Niagara Region regarding Town of Pelham Council request to reduce speed on Effingham Street between River Road and Webber Road, for information; AND THAT the Town Clerk be directed to formally respond to the Niagara Region requesting the Region further consider the Town of Pelham's request to further reduce the speed on the portion of road requested; AND THAT the correspondence stress within the letter that the portion of the road contemplated is a cycling route.

BE IT RESOLVED THAT Council receive Report #2024-0213 – Town Solicitor, Proposed Animal Control By-Law, for information; AND THAT Council approve, in principle, the proposed Animal Control By-law as presented; AND THAT Council direct that the proposed Animal Control By-law be presented to Council for consideration at the next regular meeting of Council.

BE IT RESOLVED THAT Council receive Memo 2024- 0220 entitled Community Sport and Recreation Infrastructure Fund – Stream 1: Repair and Rehabilitation Grant, for information; AND THAT Council approve the grant application to the Ontario Ministry of Sport’s Community Sport and Recreation Infrastructure Fund – Stream 1: Repair and Rehabilitation Grant Program with a request for special consideration as a municipality with a population of under 20,000; AND THAT Council approve $880,000 or 50% of the total cost of the Centennial Park rehabilitation projects in the 2025- 2026 capital budget(s). These projects are currently in the Town’s 10-year Capital Plan.

BE IT RESOLVED THAT Council receive Memo Community Sport and Recreation Infrastructure Fund – Stream 2: New Builds/Signature New Builds, for information; AND THAT Council approve the grant application to the Ontario Ministry of Sport’s Community Sport and Recreation Infrastructure Fund – Stream 2: New Builds/Signature New Builds Grant Program and a request for special consideration as a municipality with a population of under 20,000; AND THAT Council approve $1,000,000 or 50% of the total cost of the Centennial Park new build grant project in the 2025 and/or 2026 budget(s). These projects are currently in the Town’s 10-year Capital Plan.

THAT the motion be amended to:  Strike $44,000 and insert $35,000;  And include "AND THAT Council approve and endorse option 3 presented within the report”  AND THAT Council direct staff to have donor recognition pavers be placed within the sidewalk

BE IT RESOLVED THAT Council receive Report #2024-0214 Beautification Options for the Pelham Arches Concrete Bases, for information; AND THAT Council direct staff to propose a budget adequate for the purpose of beautifying the Pelham Arches concrete bases as recommended by the Pelham Culture Advisory Committee; AND THAT $35,000 be transferred from the capital project RD 12-24 Church Street Culvert Replacement to fund the Pelham Arches Concrete Bases; AND THAT Council approve and endorse option 3 presented within the report; AND THAT Council direct staff to have donor recognition pavers be placed within the sidewalk.

BE IT RESOLVED THAT the Council of the Town of Pelham, having given due consideration to the following By-law do now read a first, second and third time and do pass same, and THAT the Mayor and Clerk be and are hereby authorized to sign and seal the by-law: 1. 64-2024 - Being a by-law to appoint Andrew McMurtrie as a Provincial Offences Officer for the Corporation of the Town of Pelham. 2. 65-2024 - Being a by-law to appoint David Christensen as Acting Chief Building Official and a Building Inspector for the Corporation of the Town of Pelham. 3. 66-2024 - Being a by-law to appoint Sarah Conidi as Deputy Clerk for the Corporation of the Town of Pelham. 4. 67-2024 - Being a By-law to remove the Holding (H) Provision enacted by By-law No. 4465 (2022) for the lands located at 690 Quaker Road, legally described as Part of Township Lot 177, Geographic Township of Thorold, Part 1 on Registered Plan 59R-16661, Town of Pelham, Regional Municipality of Niagara.

WHEREAS the Town of Pelham is committed to undertaking capital projects in a cost-effective and efficient manner; AND WHEREAS design-build procurement can, under appropriate circumstances, enhance project efficiency by integrating the design and construction phases under a single contract; AND WHEREAS the design-build approach can offer potential savings, simplify communication, expedite project delivery, and support the timely completion of capital projects when feasible; AND WHEREAS Council acknowledges that a design-build method may not be appropriate in all instances; NOW THEREFORE BE IT RESOLVED THAT Council direct staff to report on the process for design-build procurement of capital projects in the Town of Pelham AND FURTHER THAT staff provide a comprehensive report to Council in early Q1 of 2025, outlining the benefits and limitations of design-build procurement, offering recommendations for its application, proposing amendments to Procurement Policy No. S402-00 to incorporate guidance on the use of design-build for capital projects.

BE IT RESOLVED THAT the following By-law be read a first, second and third time and passed: Being a By-law No. 68-2024 to Adopt, Ratify and Confirm the proceedings of Council of the Town of Pelham at its Regular Meeting held on the 2nd day of October, 2024.

BE IT RESOLVED THAT this Regular Meeting of Council be adjourned until the next regular meeting scheduled for October 16, 2024 at 9:00 am.