Town of Pelham Regular Council Meeting

BE IT RESOLVED THAT the agenda for the April 19, 2022 Regular meeting of Council be adopted, as circulated. Amendment: Moved By Councillor Wayne Olson Seconded By Councillor Bob Hildebrandt THAT the agenda be amended to:  Add the addendum, being item number 10.2.2 - Amendment to Park Land Watermain Installation Project Budget; and  Move item 8.4.1 Family and Children's Services Niagara - June 12th - Mountainview Lemon AID Day Proclamation to be heard after item 4.2.1 - Delegation -Family and Children's Services Niagara For (6): Mayor Marvin Junkin, Councillor Lisa Haun, Councillor Bob Hildebrandt, Councillor Ron Kore, Councillor Wayne Olson, and Councillor John Wink

BE IT RESOLVED THAT Council receive the COVID-19 update presentation from B. Lymburner, Fire Chief and Community Emergency Management Co- Ordinator, for information. For (7): Mayor Marvin Junkin, Councillor Lisa Haun, Councillor Bob Hildebrandt, Councillor Ron Kore, Councillor Wayne Olson, Councillor Marianne Stewart, and Councillor John Wink

BE IT RESOLVED THAT Council receive the COVID-19 update presentation from D. Cribbs, Chief Administrative Officer, for information. For (7): Mayor Marvin Junkin, Councillor Lisa Haun, Councillor Bob Hildebrandt, Councillor Ron Kore, Councillor Wayne Olson, Councillor Marianne Stewart, and Councillor John Wink

BE IT RESOLVED THAT Council receive the delegation from Family and Children's Services Niagara regarding the Proclamation of Mountainview LemonAID Day, for information. For (7): Mayor Marvin Junkin, Councillor Lisa Haun, Councillor Bob Hildebrandt, Councillor Ron Kore, Councillor Wayne Olson, Councillor Marianne Stewart, and Councillor John Wink

BE IT RESOLVED THAT Council receive a request from Family and Children's Services with respect to Mountainview LemonAID Day; AND THAT the Corporation of the Town of Pelham hereby proclaim June 12, 2022 as Mountainview LemonAID Day. For (7): Mayor Marvin Junkin, Councillor Lisa Haun, Councillor Bob Hildebrandt, Councillor Ron Kore, Councillor Wayne Olson, Councillor Marianne Stewart, and Councillor John Wink

BE IT RESOLVED THAT the following minutes be adopted as printed, circulated and read: 1. SC-03/2022 - Special Council Meeting - April 4, 2022; and 2. RC-07/2022 - Regular Meeting of Council - April 4, 2022. For (7): Mayor Marvin Junkin, Councillor Lisa Haun, Councillor Bob Hildebrandt, Councillor Ron Kore, Councillor Wayne Olson, Councillor Marianne Stewart, and Councillor John Wink

BE IT RESOLVED THAT the Consent Agenda items as listed on the April 19, 2022 Council Agenda be received and the recommendations contained therein be approved, save and except item 8.5.1: 8. Consent Agenda Items to be Considered in Block 8.3. Staff Reports of a Routine Nature for Information or Action 8.3.1. 2022 Municipal and School Board Election - Policies and Procedures, 2022-0093-Clerks BE IT RESOLVED THAT Council receive Report #2022-0093 – Clerks – 2022 Municipal and School Board Election – Policies and Procedures, for information. 8.3.2. Special Event Permit Application - Tulip Pick Farm , 2022-0085- Clerks BE IT RESOLVED THAT Council receive Report #2022-0085 – Special Event Permit Application, for information; AND THAT Council authorize and direct the Town Clerk to issue a Special Event Permit for the Tulip Pick Farm event running from April 30 to May 15, 2022, subject to the approval of the Town Clerk, Director of Public Works, Director of Community Planning and Development, Fire Chief, the Niagara Region (if applicable) and any other applicable agency, upon receipt of satisfactory drawings, plans, permits, or other such documents as requested; AND THAT the Special Event Permit include any such conditions of approval as requested by the said approval departments and or agencies. 8.3.3. Q1 2022 Clerk's COW Report, 2022-0031-Clerks BE IT RESOLVED THAT the Q1/2022 Clerk’s Report be received for information. 8.3.4. Q1 2022 Corporate Service COW Report, 2022-0072-Corpora

BE IT RESOLVED THAT Council receive correspondence from the City of Waterloo regarding Ontario Must Build it Right the First Time, for information. Amendment: Moved By Councillor Wayne Olson Seconded By Councillor John Wink THAT the motion be amended to include: AND THAT the Council for the Corporation of the Town of Pelham endorse and support the resolution from the City of Waterloo regarding Ontario Must Built it Right the First Time; AND THAT the Town Clerk is hereby directed to circulate a copy of this resolution to the Ontario Minister of Municipal Affairs and Housing, local MPs and MPPs, City of Waterloo and Local Area Clerks. For (3): Mayor Marvin Junkin, Councillor Wayne Olson, and Councillor John Wink Against (4): Councillor Lisa Haun, Councillor Bob Hildebrandt, Councillor Ron Kore, and Councillor Marianne Stewart

BE IT RESOLVED THAT Council receive Report #2022-0100 – Nomination of Pelham Elected Official to Regional Transit Commission; AND FURTHER BE IT RESOLVED that Council recommend ________________ to represent the Town of Pelham, on the transitional Niagara Transit Commission Board, for an appointment ending January 31, 2023. Amendment: Moved By Councillor Bob Hildebrandt Seconded By Councillor John Wink THAT the motion be amended to include “Councillor Olson” within the second paragraph. For (7): Mayor Marvin Junkin, Councillor Lisa Haun, Councillor Bob Hildebrandt, Councillor Ron Kore, Councillor Wayne Olson, Councillor Marianne Stewart, and Councillor John Wink

BE IT RESOLVED THAT Council receive the Memo re: Amendment to Park Lane Watermain Installation Project Budget, 2022-0105-Public Works, for information. For (7): Mayor Marvin Junkin, Councillor Lisa Haun, Councillor Bob Hildebrandt, Councillor Ron Kore, Councillor Wayne Olson, Councillor Marianne Stewart, and Councillor John Wink

BE IT RESOLVED THAT Council receive Report #2022-0096 – Update to Park Lane Watermain Replacement Project Budget for information; AND THAT Council APPROVE the budget increase of $79,386 to the capital project WTR 06-21 Watermain Extension to Service Splash Pad for MSSP; AND THAT Council direct this to be funded from the Canada Community Building Fund (formally known as Federal Gas Tax). Amendment: Moved By Councillor Wayne Olson Seconded By Councillor Bob Hildebrandt THAT the motion be amended to: Strike paragraph 2 and insert: AND THAT Council APPROVE the budget increase of $102,386 to the capital project WTR 06-21 Watermain Extension to Service Splash Pad for MSSP. For (7): Mayor Marvin Junkin, Councillor Lisa Haun, Councillor Bob Hildebrandt, Councillor Ron Kore, Councillor Wayne Olson, Councillor Marianne Stewart, and Councillor John Wink

BE IT RESOLVED THAT Council receives Report #2022-95 for information as it pertains to File Nos. 26CD19-04-2021 & AM-08-2021; AND THAT Council directs Planning staff to prepare the by-law for approval of the Zoning By-law amendment for Council’s consideration. AND THAT Council approves the Draft Plan of Condominium, attached as Appendix A, subject to the conditions in Appendix B. For (7): Mayor Marvin Junkin, Councillor Lisa Haun, Councillor Bob Hildebrandt, Councillor Ron Kore, Councillor Wayne Olson, Councillor Marianne Stewart, and Councillor John Wink

BE IT RESOLVED THAT Council receive Report #2022-0089 – Staff Recognition Policy, for information; AND THAT Council repeal the Recognition of Staff – 25 Years of Service Policy S201-01 and replace with the Employee Recognition Policy S100-05. For (7): Mayor Marvin Junkin, Councillor Lisa Haun, Councillor Bob Hildebrandt, Councillor Ron Kore, Councillor Wayne Olson, Councillor Marianne Stewart, and Councillor John Wink

BE IT RESOLVED THAT Council receive Report #2022- 0091-Chief Administrative Officer – Compensation Adjustment for Elected Officials, for information; AND THAT Council approve an adjustment to compensation for Councillors of $4,700 and an adjustment of $13,000 for the position of Mayor, effective November 15, 2022, which is the first day of the next term of office. Amendment: Moved By Councillor John Wink Seconded By Councillor Wayne Olson THAT the motion be amended to limit the increases to the median of the 2021 market summary, excluding the Region, with the total compensation of the Mayor being: $45,701 and total compensation of Councillors being: $18,272, representing a 12% increase. For (3): Mayor Marvin Junkin, Councillor Wayne Olson, and Councillor John Wink Against (4): Councillor Lisa Haun, Councillor Bob Hildebrandt, Councillor Ron Kore, and Councillor Marianne Stewart

BE IT RESOLVED THAT Council defer consideration of this matter to the next regular meeting of Council. For (5): Councillor Lisa Haun, Councillor Bob Hildebrandt, Councillor Ron Kore, Councillor Marianne Stewart, and Councillor John Wink Against (2): Mayor Marvin Junkin, and Councillor Wayne Olson

BE IT RESOLVED THAT Council receive Report #2022-0083 – Procedural By-Law Update, for information; AND THAT Council approve, in principle, the updated procedural by-law as presented; AND THAT Council direct the proposed by-law be presented to Council for First and Second Reading at their next regular meeting; AND THAT the Clerk be directed to provide notice in accordance with the Town’s Notice Policy prior to presentation of the By-law for Third Reading and Adoption. For (3): Mayor Marvin Junkin, Councillor Wayne Olson, and Councillor John Wink Against (4): Councillor Lisa Haun, Councillor Bob Hildebrandt, Councillor Ron Kore, and Councillor Marianne Stewart

BE IT RESOLVED THAT Council receive a request for an exemption of Noise By-law #3130(2010), as amended, dated March 24th, 2022 and the attached additional detail letter dated April 6th, 2022 and for information; AND THAT Council approve the Noise By-law exemption at 2 College Street, Fonthill on May 22, 2022 from 2:00 p.m. to 8:00 p.m. For (6): Mayor Marvin Junkin, Councillor Lisa Haun, Councillor Ron Kore, Councillor Wayne Olson, Councillor Marianne Stewart, and Councillor John Wink Against (1): Councillor Bob Hildebrandt

BE IT RESOLVED THAT the Council of the Town of Pelham, having given due consideration to the following By-law do now read a first, second and third time and do pass same, and THAT the Mayor and Clerk be and are hereby authorized to sign and seal the by-law: 1. By-law 4446(2022) - Being a by-law to amend By-law #4068(2019), as amended, confirming various appointments to Boards, Commissions, and Committees of the Town of Pelham; And to appoint a member to the Pelham Summerfest Committee (Schedule N). 2. By-law 4447(2022) - Being a by-law to amend Zoning By-law 1136 (1987), as amended, for lands located on the southeast corner of Port Robinson Road and Station Street, legally described as Part of Lot 172, formerly Township of Thorold, now in the Town of Pelham. The Zoning By-law Amendment rezones the lands from the Agricultural (A) zone to the following zones: Residential 2 – 316 (R2-316); Residential Multiple 1 – 317 (RM1-317); Residential Multiple 2 – 318 (RM2- 318); East Fonthill – Open Space (EF-OS); East Fonthill – Storm Water Management (EF-SWM); East Fonthill – Environmental Protection (EF-EP). For (7): Mayor Marvin Junkin, Councillor Lisa Haun, Councillor Bob Hildebrandt, Councillor Ron Kore, Councillor Wayne Olson, Councillor Marianne Stewart, and Councillor John Wink

BE IT RESOLVED THAT the next portion of the meeting be closed to the public in order to consider a matter under Section 239 (2) of the Municipal Act, as follows: (b) - personal matters about an identifiable individual, including municipal employees; (d) - labour relations or employee negotiations and (k) - a position, plan, procedure, criteria or instruction to be applied to any negotiations

BE IT RESOLVED THAT Council adjourn the In Camera Session and that Council do now Rise: With Report. For (7): Mayor Marvin Junkin, Councillor Lisa Haun, Councillor Bob Hildebrandt, Councillor Ron Kore, Councillor Wayne Olson, Councillor Marianne Stewart, and Councillor John Wink

BE IT RESOLVED THAT Council direct the Chief Administrative Officer to provide both the Town of Fort Erie and the Township of Wainfleet formal notice to terminate the current inter- municipal employment relationship with respect to the shared Town Solicitor Agreement, effective December 31, 2022; AND THAT Council authorize and direct staff to negotiate and enter into a new inter-municipal employment relationship agreement with the Township of Wainfleet, whereby the Town solicitor position will be shared amongst the Town of Pelham for 4 (four) days a week and the Township of Wainfleet for 1 (one) day a week effective January 1, 2023; AND THAT Council direct staff to complete all work reasonably required to accomplish same. For (7): Mayor Marvin Junkin, Councillor Lisa Haun, Councillor Bob Hildebrandt, Councillor Ron Kore, Councillor Wayne Olson, Councillor Marianne Stewart, and Councillor John Wink

BE IT RESOLVED THAT the Chief Administrative Officer be and is hereby authorized to undertake the directions provided during the In Camera meeting of April 19th, 2022. For (7): Mayor Marvin Junkin, Councillor Lisa Haun, Councillor Bob Hildebrandt, Councillor Ron Kore, Councillor Wayne Olson, Councillor Marianne Stewart, and Councillor John Wink

BE IT RESOLVED THAT the following By-law be read a first, second and third time and passed: Being a By-law No. 4448(2022) to Adopt, Ratify and Confirm the proceedings of Council of the Town of Pelham at its Regular Meeting held on the 19th day of April, 2022. For (7): Mayor Marvin Junkin, Councillor Lisa Haun, Councillor Bob Hildebrandt, Councillor Ron Kore, Councillor Wayne Olson, Councillor Marianne Stewart, and Councillor John Wink

BE IT RESOLVED THAT this Regular Meeting of Council be adjourned until the next regular meeting scheduled for May 3, 2022 at 5:30 pm. For (7): Mayor Marvin Junkin, Councillor Lisa Haun, Councillor Bob Hildebrandt, Councillor Ron Kore, Councillor Wayne Olson, Councillor Marianne Stewart, and Councillor John Wink