Town of Pelham Regular Council Meeting

THAT the agenda be amended to move item 14.2, being a Motion regarding Erosion Mitigation before item 10.2.1 being staff report No. 2021-0048- Public Works. For Against Marvin Junkin X Lisa Haun X Bob Hildebrandt X Ron Kore X Wayne Olson X Marianne Stewart X John Wink X Results 7 0

BE IT RESOLVED THAT the agenda for the April 19th, 2021 Regular meeting of Council be adopted, as amended. For Against Marvin Junkin X Lisa Haun X Bob Hildebrandt X Ron Kore X Wayne Olson X Marianne Stewart X John Wink X Results 7 0

BE IT RESOLVED THAT Council receive the COVID-19 update presentation from B. Lymburner, Fire Chief and Community Emergency Management Co-Ordinator, for information. For Against Marvin Junkin X Lisa Haun X Bob Hildebrandt X Ron Kore X Wayne Olson X Marianne Stewart X John Wink X Results 7 0

BE IT RESOLVED THAT Council receive the COVID-19 update presentation from D. Cribbs, Chief Administrative Officer, for information. For Against Marvin Junkin X Lisa Haun X Bob Hildebrandt X Ron Kore X Wayne Olson X Marianne Stewart X John Wink X Results 7 0

BE IT RESOLVED THAT the April 19th, 2021 report submitted by Regional Councillor Huson, be received for information. For Against Marvin Junkin X Lisa Haun X Bob Hildebrandt X Ron Kore X Wayne Olson X Marianne Stewart X John Wink X Results 7 0

BE IT RESOLVED THAT the following minutes be adopted as printed, circulated and read: 1. SC-06-2021 - Special Council Minutes - March 29, 2021; and 2. C-06/2021 - Regular Council Minutes - April 6, 2021 For Against Marvin Junkin X Lisa Haun X Bob Hildebrandt X Ron Kore X Wayne Olson X Marianne Stewart X John Wink X Results 7 0

BE IT RESOLVED THAT the Consent Agenda items as listed on the April 19, 2021 Council Agenda be received and the recommendations contained therein be approved, as applicable: - - - - - - - - - - - - - - - - - - - - - - - - -- - - - - - - - - - - - - - - - - - - 8.3 Staff Reports of a Routine Nature for Information or Action 8.3.1 Q1 2021 Clerks COW Report, 2021-0037-Clerks BE IT RESOLVED THAT the Q1/2021 Clerk’s Report be received for information. 8.3.2 Q1 2021 Corporate Services COW Report, 2021-0057-Corporate Services BE IT RESOLVED THAT the Q1/2021 Corporate Services Department Report be received for information. 8.3.3 Q1 2021 COW Report - Recreation Culture and Wellness, 2021- 0073-Recreation BE IT RESOLVED THAT the Q1/2021 Recreation, Culture and Wellness Department Report 2021-0073-Recreation be received for information. 8.3.4 Q1 2021 COW Report -Planning and Development, 2021-0074- Planning BE IT RESOLVED THAT the Q1/2021 Community Planning and Development Department Report be received for information. 8.3.5 Q1 2021 COW Report -Public Works, 2021-0075-Public Works BE IT RESOLVED THAT the Q1/2021 Public Works Department Report be received for information. 8.3.6 Q1 2021 COW Report - Fire and By-Law 2021-0076-Public Works BE IT RESOLVED THAT the Q1/2021 Fire and By-law Enforcement Department Report be received for information. 8.5 Information Correspondence Items 8.5.1 Pelham Public Library Year-End Report 2020 BE IT RESOLVED THAT Council receive the Pelham Public Library

WHEREAS an erosion condition present at the Headwaters of the Twelve Mile Creek has been deemed critical by experts in fish and fish habitat; AND WHEREAS there is significant potential for increased damage to said Headwaters as a result of heavy rains; AND WHEREAS Council for the Town of Pelham is desirous to expeditiously move forward to find solutions to resolve this erosion problem; AND WHEREAS the Treasurer for the Town of Pelham has provided assurance that funds are available in the Roads Reserve in the amount of $60,000 to $70,000, being an estimated cost to remediate erosion problems; NOW THEREFORE BE IT RESOLVED that Council direct staff to issue a Request for Proposals to undertake a Design/Build initiative to determine an optimal solution to identify, remediate and resolve the erosion problems at the Headwaters of the Twelve Mile Creek, immediately north of Regional Road 20 (Highway 20); AND THAT as the Town moves forward with said repairs, Staff be further directed to contact the Regional Municipality of Niagara, Upper Canada Consultants, Trout Unlimited and the Niagara Peninsula Conservation Authority to seek contributions toward the cost of said repairs, in consideration of the paramount environmental significance of the erosion; AND THAT Staff provide regular update reports to Council on the project. For Against Marvin Junkin X Lisa Haun X Bob Hildebrandt X Ron Kore X Wayne Olson X Marianne Stewart X John Wink X Results 4 3

THAT the motion be amended to strike the last three paragraphs of the main motion. For Against Marvin Junkin X Lisa Haun X Bob Hildebrandt X Ron Kore X Wayne Olson X Marianne Stewart X John Wink X Results 7 0

BE IT RESOLVED THAT Council receive Report #2021-0048, Operation of the Rice Road and Highway 20 Storm Water Management Pond in East Fonthill, for information. For Against Marvin Junkin X Lisa Haun X Bob Hildebrandt X Ron Kore X Wayne Olson X Marianne Stewart X John Wink X Results 7 0

THAT the motion be amended to include Councils preferred alternative, being number 1 Perform a Pride Flag Raising in support of Pride week. For Against Marvin Junkin X Lisa Haun X Bob Hildebrandt X Ron Kore X Wayne Olson X Marianne Stewart X John Wink X Results 7 0

THAT the motion be amended to include an additional Council preferred alternative, being number 2 Purchase and place Pride benches at select locations in the Town, provided monies are available through the Town’s budget or donations. For Against Marvin Junkin X Lisa Haun X Bob Hildebrandt X Ron Kore X Wayne Olson X Marianne Stewart X John Wink X Results 7 0

BE IT RESOLVED THAT Council receive Report #2021-0071, Options for Recognizing Pride Week Celebrations in the Town of Pelham, for information; AND THAT Council direct Staff to proceed with the implementation of Council’s preferred alternative for the Pride celebrations scheduled for June of 2021, being:  Number 1 Perform a Pride Flag Raising in support of Pride week; and  Number 2 Purchase and place Pride benches at select locations in the Town, provided monies are available through the Town’s budget or donations. For Against Marvin Junkin X Lisa Haun X Bob Hildebrandt X Ron Kore X Wayne Olson X Marianne Stewart X John Wink X Results 7 0

BE IT RESOLVED THAT the Council of the Town of Pelham, having given due consideration to the following By-laws do now read a first, second and third time and do pass same, and THAT the Mayor and Clerk be and are hereby authorized to sign and seal the by-laws: 1. By-law #4338(2021) - Being a by-law to appoint an Emergency Management Control Group for the Town of Pelham, and to Repeal and Replace By-law #3874(2017); 2. By-law #4339(2021) - Being a by-law to amend By-law No. 4299(2020) to establish 2021 Fees and Charges to be collected by the Corporation of the Town of Pelham; And to amend Schedule “1”, Recreation & Culture Services. 3. By-law #4340(2021) - Being a by-law to Authorize the Execution of Grant Funding Agreements between the Town of Pelham and Her Majesty the Queen in Right of Ontario, as represented by the Minister of Transportation Relating to Funding Provided as follows: $58,854 Dedicated Gas Tax Funds for Public Transportation Program 2020-2021 4. By-law #4341(2021) - Being a by-law to adopt the estimates for the Town of Pelham for its own operations for the year 2021 For Against Marvin Junkin X Lisa Haun X Bob Hildebrandt X Ron Kore X Wayne Olson X Marianne Stewart X John Wink X Results 7 0

WHEREAS Council for the Town of Pelham wishes to explore the potential of retrofitting solar generators at the Meridian Community Centre and all municipal structures as a power source; AND WHEREAS Council is aware that a two ice-rink facility with solar generators is operated within Komoka within Middlesex Centre; AND WHEREAS Council believes solar generators at the Meridian Community Centre and other municipal structures may result in cost-savings while supporting the strategic goal of supporting financial sustainability; NOW THEREFORE BE IT RESOLVED that Council direct Staff to investigate the potential of retrofitting solar generators at the Meridian Community Centre and other municipal structures as a power source and report back to Council with the fourth quarter. For Against Marvin Junkin X Lisa Haun X Bob Hildebrandt X Ron Kore X Wayne Olson X Marianne Stewart X John Wink X Results 7 0

BE IT RESOLVED THAT the next portion of the meeting be closed to the public in order to consider the following: Section 239(2)(k): a position, plan, procedure, criteria or instruction to be applied to any negotiations

BE IT RESOLVED THAT Council adjourn the In Camera Session and that Council do now Rise: With No Report. For Against Marvin Junkin X Lisa Haun X Bob Hildebrandt X Ron Kore X Wayne Olson X Marianne Stewart X John Wink X Results 7 0

BE IT RESOLVED THAT the Chief Administrative Officer be and is hereby authorized to undertake the directions provided during the In Camera meeting of April 19, 2021. For Against Marvin Junkin X Lisa Haun X Bob Hildebrandt X Ron Kore X Wayne Olson X Marianne Stewart X John Wink X Results 7 0

BE IT RESOLVED THAT the following By-law be read a first, second and third time and passed: Being a By-law No. 4343(2021) to Adopt, Ratify and Confirm the proceedings of Council of the Town of Pelham at its Regular Meeting held on the 19th day of April, 2021. For Against Marvin Junkin X Lisa Haun X Bob Hildebrandt X Ron Kore X Wayne Olson X Marianne Stewart X John Wink X Results 7 0

BE IT RESOLVED THAT this Regular Meeting of Council be adjourned until the next regular meeting scheduled for May 3, 2021 at 5:30 pm. For Against Marvin Junkin X Lisa Haun X Bob Hildebrandt X Ron Kore X Wayne Olson X Marianne Stewart X John Wink X Results 7 0