Town of Pelham Regular Council Meeting

Councillor Kore requested the addition of a Notice of Motion that he will bring March 18th, 2019.

THAT the Agenda for the March 4, 2019 Regular Meeting of Council be amended by moving the following Agenda Items for consideration immediately following Agenda Item 5.1.3, Water and Wastewater Budget Presentation: • Item 11.2.1 - 2018 Annual Drinking Inspection Results; • Item 11.2.2 - Endorsement of the Quality Management System Policy and Operational Plan and Approval of the Financial Plan; and • Item 11.2.3 - 2019 Proposed Water and Wastewater Rates.

BE IT RESOLVED THAT the agenda for the March 4th, 2019 Regular meeting of Council be adopted, as amended

BE IT RESOLVED THAT the presentation by BMA Water Consultant, regarding Water and Wastewater Long-Range Financial Plan, be received for information.

BE IT RESOLVED THAT the presentation by Teresa Quinlin regarding Water and Wastewater Budget Presentation, be received for information.

BE IT RESOLVED That Council receive the Public Works Report ‘2018 Annual Drinking Water Inspection Results’ for information.

BE IT RESOLVED THAT the Public Works & Utilities Department Report for Endorsement of the Quality Management System Operational Plan, Policy, and Approval of the Financial Plan be received; and THAT Council approve: Endorsement of the Quality Management System Policy and Operational Plan and Approval of the Drinking Water System Financial Plan.

BE IT RESOLVED THAT the Issue Sheet regarding the 2019 Water and Wastewater Budget be received; AND THAT Council APPROVE the 2019 Water and Wastewater Budgets.

BE IT RESOLVED THAT the following minutes be adopted as printed, circulated and read: 1. SC-07-2019 Special Council Minutes February 19, 2019 2. C-03/2019 - Regular Council Minutes of February 19, 2019

BE IT RESOLVED THAT the following Consent Agenda items be received and the recommendations contained therein be approved, as applicable: 9.1 Presentation of Recommendations Arising from PC, for Council Approval BE IT RESOLVED THAT Council approve the recommendations arising from the PC-02/2019 Public Meeting Under Planning Act, February 25, 2019 9.2 Minutes Approval – Committee BE IT RESOLVED THAT the following minutes be adopted as printed, circulated and read: 1. COW-012019 Committee of the Whole Minutes of February 4, 2019 9.3 Staff Reports of a Routine Nature for Information or Action 9.3.1 Canada Day 2018 – Final Report BE IT RESOLVED that Council receive the Concept Paper providing the Canada Day 2018 Final Report; AND THAT Council declare Pelham’s 2019 Canada Day Celebration a “Municipally Significant” event; AND THAT Council authorize the Clerk to make application for a Special Occasion Permit for Pelham’s Canada Day Celebration on Monday July 1, 2019. 9.3.2 Thursday Night Experience 2018 & Proposed Operations for 2019 BE IT RESOLVED THAT Council receive the concept sheet, how might we provide council an update on the Thursday Night Experience knowing all three groups met and agreed; the recommendations contained therein be approved as follows,: THAT Council designate Pelham Supper Market, to be held on Thursdays June – September 2019 in Peace Park, as a Municipally Significant Event; THAT the Clerk be authorized to make an application for a Special Occasion Permit fo

BE IT RESOLVED THAT Mayor Junkin's Report dated March 4, 2019 be received for information.

BE IT RESOLVED that the Council of the Town of Pelham has directed staff to immediately decommission hydro, gas and water at the old arena property at 1120 Haist Street. Amendment: Moved By Bob Hildebrandt Seconded By Lisa Haun BE IT RESOLVED THAT the word ‘hydro’ be removed.

BE IT RESOLVED THAT ‘staff be directed to report back to council regarding options to maintain minimal lighting at 1120 Haist Street’ be included.

BE IT RESOLVED that the Council of the Town of Pelham has directed staff to immediately decommission gas and water at the old arena property at 1120 Haist Street; AND THAT staff be directed to report back to council regarding options to maintain minimal lighting at 1120 Haist Street’.

BE IT RESOLVED THAT Staff be directed to prepare a Terms of Reference for the establishment of an Ad Hoc Utilities Sustainability Committee, to be presented to the Policy and Priorities Meeting scheduled for March 18, 2019.

BE IT RESOLVED THAT Council recess the In Camera portion of the meeting and reconvene immediately following the Committee meeting scheduled for this evening.

BE IT RESOLVED THAT the regular Council meeting of March 4, 2019 do now reconvene to complete the agenda.

BE IT RESOLVED THAT the next portion of the meeting be closed to the public in order to consider the following: 1. Section 239(2)(c) - proposed or pending acquisition or disposition of land by the municipality 2. Section 239(2)(b) - personal matters about an identifiable individual, including municipal or local board employees 3. Section 239(2)(d) - labour relations/employee negotiations and Section 2329(2)(b) -personal matters about identifiable individuals (3 items)

THAT the Rules of Procedure as contained in the Town of Pelham Procedural By-law, be suspended; AND THAT the specified meeting curfew time of 10:00 p.m. be and is hereby waived; AND THAT the remainder of the business listed on the agenda for this meeting continue to be considered until all matter have been concluded.

BE IT RESOLVED THAT Council adjourn the In Camera Session and that Council do now Rise With Report.

BE IT RESOLVED THAT the Chief Administrative Officer and Clerk be and is hereby authorized to undertake the directions provided during the In Camera meeting of March 4, 2019.

BE IT RESOLVED THAT Council approves the Corporate Restructuring Plan presented by the Interim Chief Administrative Officer on March 4, 2019; and THAT the Interim Chief Administrative Officer be and is hereby authorized to undertake the directions provided during the In Camera meeting, effective immediately, as it relates to this Plan.

BE IT RESOLVED THAT the following By-law be read a first, second and third time and passed: Being a By-law No. 4078(2019) to Adopt, Ratify and Confirm the proceedings of Council of the Town of Pelham at its Regular Meeting held on the 4th day of March, 2019.

BE IT RESOLVED THAT this Regular Meeting of March 4th, 2019 be adjourned until the next regular meeting scheduled for March 18th, 2019 at 6:30 pm.

BE IT RESOLVED that the following individuals be appointed to Town of Pelham Advisory Committees: • Pelham Audit Committee: To be reposted • Community Beautification Committee: Frances Kuypers • Pelham Public Art Committee: Barb Rybiak AND THAT Councillor Kore be appointed to the Welland / Pelham Chamber of Commerce; AND THAT the Clerk prepare the necessary by-law for consideration at the next regular meeting.