Town of Pelham Regular Council Meeting

BE IT RESOLVED THAT the agenda for the February 16th, 2021 Regular meeting of Council be adopted. For Against Marvin Junkin X Lisa Haun X Bob Hildebrandt X Ron Kore X Wayne Olson X Marianne Stewart X John Wink X Results 7 0

BE IT RESOLVED THAT Council receive the presentation from Matt Robinson from the Region of Niagara Transit Project Team, regarding the Niagara Region Transit Governance Study, for information. For Against Marvin Junkin X Lisa Haun X Bob Hildebrandt X Ron Kore X Wayne Olson X Marianne Stewart X John Wink X Results 7 0

BE IT RESOLVED THAT Council receive the COVID-19 update presentation from B. Lymburner, Fire Chief and Community Emergency Management Co-Ordinator, for information. For Against Marvin Junkin X Lisa Haun X Bob Hildebrandt X Ron Kore X Wayne Olson X Marianne Stewart X John Wink X Results 7 0

BE IT RESOLVED THAT Council receive the COVID-19 update presentation from D. Cribbs, Chief Administrative Officer, for information. For Against Marvin Junkin X Lisa Haun X Bob Hildebrandt X Ron Kore X Wayne Olson X Marianne Stewart X John Wink X Results 7 0

BE IT RESOLVED THAT the following minutes be adopted as printed, circulated and read: 1. SC-01/2021 Special Council Minutes - January 25, 2021 2. C-02/2021 Regular Council Minutes - February 1, 2021 3. SC-02/2021 Special Council Minutes - February 1, 2021 For Against Marvin Junkin X Lisa Haun X Bob Hildebrandt X Ron Kore X Wayne Olson X Marianne Stewart X John Wink X Results 7 0

BE IT RESOLVED THAT the Consent Agenda items as listed on the February 16, 2021 Council Agenda be received and the recommendations contained therein be approved, as applicable. - - - - - - - - - - - - - - - - - - - - - - - - -- - - - - - - - - - - - - - - - - - - 8.3 Staff Reports of a Routine Nature for Information of Action 8.3.1 2020 Pelham Distribution System Summary Report, 2021-0013- Public Works BE IT RESOLVED THAT Council receive Report # 2021-0013 Pelham Water Distribution System Summary Report for information (lifted) 8.3.2 Operational Challenges Resulting From Critical Fleet Breakdown , 2021-0045-Public Works BE IT RESOLVED THAT Council receive Report #2021-0045, Operational Challenges Resulting from Critical Fleet Breakdown, for information. 8.5 Information Correspondence Items 8.5.1 City of St. Catharines re: Town of Pelham Motion 988 Crisis Line BE IT RESOLVED THAT Council receive correspondence from the City of St. Catharines supporting the Town of Pelham Motion regarding the 988 Crisis Line Initiative, for information. 8.5.2 Letter from Niagara Chapter Trout Unlimited Canada re: Rice Road Stormwater Pond Erosion BE IT RESOLVED THAT Council receive correspondence from Niagara Chapter Trout Unlimited Canada dated January 30, 2021, regarding Rice Road Stormwater Pond Erosion, for information; AND THAT the correspondence be

BE IT RESOLVED THAT Council receive Report # 2021-0013 Pelham Water Distribution System Summary Report for information For Against Marvin Junkin X Lisa Haun X Bob Hildebrandt X Ron Kore X Wayne Olson X Marianne Stewart X John Wink X Results 7 0

BE IT RESOLVED THAT Council receive correspondence from Niagara Chapter Trout Unlimited Canada dated January 30, 2021, regarding Rice Road Stormwater Pond Erosion, for information; AND THAT the correspondence be

THAT Staff be directed to prepare a report detailing the Town's future approach relating to the fencing of stormwater management ponds, which report shall explore and include a range of options, with the report to be submitted for Council consideration by the Summer of 2021. For Against Marvin Junkin X Lisa Haun X Bob Hildebrandt X Ron Kore X Wayne Olson X Marianne Stewart X John Wink X Results 7 0

BE IT RESOLVED THAT Council receive Report #2021-0042; AND THAT Council approve the partial repeal and replacement of AMPS bylaw 3505(2014), as amended, as included on the February 16, 2021 Council agenda. For Against Marvin Junkin X Lisa Haun X Bob Hildebrandt X Ron Kore X Wayne Olson X Marianne Stewart X John Wink X Results 7 0

BE IT RESOLVED THAT Council receive Report #2021-0041 as it pertains to 3 Hurricane Road (file no. AM-09-2020); and AND THAT Council adopt the site specific Zoning By-law amendment, attached hereto as Appendix C, amending the zoning for 3 Hurricane Road at its next regular meeting. For Against Marvin Junkin X Lisa Haun X Bob Hildebrandt X Ron Kore X Wayne Olson X Marianne Stewart X John Wink X Results 7 0

BE IT RESOLVED THAT Council receive Report #2020-0028, Assumption of Residences at Lookout Subdivision; AND THAT Council assume the municipal services in Residences at Lookout subdivision and open the streets within the subdivision as ‘public highways’ by by-law in accordance with the Subdivision Agreement. For Against Marvin Junkin X Lisa Haun X Bob Hildebrandt X Ron Kore X Wayne Olson X Marianne Stewart X John Wink X Results 7 0

BE IT RESOLVED THAT Council receive Report #2021-0025 – Chief Administrative Officer; and THAT Council Receive this Report for Information Purposes; AND THAT Council approve the attached Succession Management Policy, S600-25; AND THAT Policy S600-25 approved in 2013 be repealed and replaced. For Against Marvin Junkin X Lisa Haun X Bob Hildebrandt X Ron Kore X Wayne Olson X Marianne Stewart X John Wink X Results 7 0

BE IT RESOLVED THAT the Council of the Town of Pelham, having given due consideration to the following By-laws do now read a first, second and third time and do pass same, and THAT the Mayor and Clerk be and are hereby authorized to sign and seal the by-laws: 1. 4317(2021) - Being a by-law to amend Zoning By-law 1136 (1987), as amended, for lands located on the west side of Rice Road south of Walker Road, legally described as Part of Lot 171, Geographic Township of Thorold, Town of Pelham, Regional Municipality of Niagara, from the Agricultural (A) zone to a site specific Residential Multiple 1 (RM1-300) zone. Town of Pelham. File No. AM-06-20 2. 4318(2021) - Being a by-law to adopt an Amendment to the Official Plan for the Town of Pelham Planning Area. Amendment No. 11. 1304 Rice Road. Saffron Valley Phase 2 3. 4319(2021) - Being a By-law to Repeal and Replace By-law #3505(2014) as amended being a By-law to establish an Administrative Municipal Penalty System (AMPS) in respect to the enforcement of traffic, parking, standing or stopping of vehicles. 4.4321(2021) - Being a by-law to accept one foot reserves being Parts 1 and 2, Plan 59R-16879, Part of Block 2 on Plan 59M-481 pursuant to the subdivision agreement for Phase 1 of Saffron Meadows Phase 3. (File No. 26T19-02-2018) 5. 4322(2021) - Being a by-law to assume the subdivision known as Residences at Lookout Subdivision and to designate the streets as shown on Registered Plan 59M-403 as public highways and to name the str

WHEREAS Council for the Town of Pelham requested that Staff undertake a review of the City of Burlington’s public participation process for development applications and report back to Council; AND WHEREAS Report #2021-0027, Review of the City of Burlington’s Public Participation Process – Development Applications was received for information by Council at their regular meeting of February 1, 2021; AND WHEREAS said report outlines generally the Pre- Application Community Meeting Protocol used by the City of Burlington; AND WHEREAS said report identifies that implementation of a similar protocol will require further analysis regarding implementation requirements, staff and meeting room resources, a policy amendment given that the Pre-Application Meeting has no legislative authority, and consultation with the development community, as well as implications on staff work load and resources; NOW BE IT RESOLVED THAT Council directs staff to continue the analysis as it pertains to implementation requirements for a Pre-Application Community Meeting Protocol and report back to Council by the end of May 2021 with a recommended implementation plan. For Against Marvin Junkin X Lisa Haun X Bob Hildebrandt X Ron Kore X Wayne Olson X Marianne Stewart X John Wink X Results 7 0

WHEREAS on October 19, 2020 a Notice of Motion was presented outlining the notion of the formation of a Working Group to explore options to honor the late Councillor, Mike Ciolfi; AND WHEREAS at a regular meeting of November 2, 2020, Council endorsed the establishment of a limited duration working group for the Councillor Ciolfi Dedication Project to be located in the servery / bar area on the second floor of the Meridian Community Centre; AND WHEREAS the Working Group has had initial meetings and created a concept that they believe to be appropriate in scope, scale and content to honor Councillor Ciolfi by including elements that are representative of activities that were important to him; NOW THEREFORE BE IT RESOLVED that the Town provide a mixed operating and capital budget of $5,000 to provide seed money to the Working Group to create the memorial; AND FURTHER that the memorial be created using local labour, local artistic talent and include images of both accomplished Pelham athletes and way-finding signage/interactive mapping of the Town and its hiking trails, parks and cycling routes; AND FURTHER that members of the Councillor Ciolfi Dedication Project Working Group be authorized to approach appropriate parties on behalf of the Town to inform them of the specifics of the memorial and explain options for involvement, including donations, for which the Town of Pelham will issue charitable tax receipts for donations exceeding $20. For Against Marvin Junkin X Lisa Haun X B

THAT the Rules of Procedure as contained in the Town of Pelham Procedural By-law, be suspended; AND THAT the specified meeting curfew time of 9:00 p.m. be and is hereby waived; AND THAT the remainder of the business listed on the agenda for this meeting continue to be considered until all matter have been concluded.

BE IT RESOLVED THAT the Chief Administrative Officer be and is hereby authorized to undertake the directions provided during the In Camera meeting of February 16, 2021. For Against Marvin Junkin X Lisa Haun X Bob Hildebrandt X Ron Kore X Wayne Olson X Marianne Stewart X John Wink X Results 7 0

BE IT RESOLVED THAT the following By-law be read a first, second and third time and passed: Being a By-law No. 4323(2021) to Adopt, Ratify and Confirm the proceedings of Council of the Town of Pelham at its Regular Meeting held on the 16th day of February, 2021. For Against Marvin Junkin X Lisa Haun X Bob Hildebrandt X Ron Kore X Wayne Olson X Marianne Stewart X John Wink X Results 7 0

BE IT RESOLVED THAT this Regular Meeting of Council be adjourned until the next regular meeting scheduled for March 1, 2021 at 5:30 pm. For Against Marvin Junkin X Lisa Haun X Bob Hildebrandt X Ron Kore X Wayne Olson X Marianne Stewart X John Wink X Results 7 0