Town of Pelham Regular Council Meeting

BE IT RESOLVED THAT Council receive the Request to MPAC from Wellspring Way on Property Tax Classification Reassessment, for information.

BE IT RESOLVED THAT Council receive Report # 2024- 0125-Wellspring Niagara Request for Property Tax Reduction, for information; AND THAT Council select Option 9, authorizing staff to prepare a Municipal Capital Facilities agreement with Wellspring Niagara, so as to provide for the granting a total tax write-off of municipal and school board taxes.

BE IT RESOLVED THAT Council receive the delegation from Tim Nohara regarding Redecan Non-compliance with OLT Decision, for information.

BE IT RESOLVED THAT Council receive the delegation from David Hominuk of the Pelham Soccer Club regarding the state of the soccer fields, for information; AND THAT Council direct staff to prepare a report for August 2024 addressing the feasibility of finding funds either from reserve or savings, for in-year soccer field repair and maintenance in discussion and in financial partnership with the Pelham Soccer Club.

BE IT RESOLVED THAT Council receive the Municipal Non-Core Asset Management Plan presentation from Derek Young, Manager of Engineering, for information.

BE IT RESOLVED THAT Council receive Report #2024-0146 Asset Management Plan for Non-Core Assets, for information AND THAT Council endorse the appended Non-core Asset Management Plan.

BE IT RESOLVED THAT the following minutes be adopted as printed, circulated, and read: 1. SC-02/2024 - Special Meeting of Council - May 27, 2024 2. C-10/2024 - Regular Council Meeting - May 29, 2024

BE IT RESOLVED THAT the Consent Agenda items as listed on the June 19, 2024, Council Agenda be received and the recommendations contained therein be approved, save and except item 13.1.5: 13. Consent Agenda Items to be Considered in Block 13.1 Staff Reports of a Routine Nature for Information or Action 13.1.1 Natural Asset Management Plan Project, 2024-0151- Planning BE IT RESOLVED THAT Council receive the Memo numbered #2024-0151 entitled Project Update – Greenbelt Area Natural Asset Management Plan, for information. 13.1.2 Update on Sons and Daughters Planning Applications, 2024-0144-Planning BE IT RESOLVED THAT Council receive Report #2024-0144 Update on Sons and Daughters Winery Planning Applications, for information. 13.1.3 2023 Reserve and Reserve Fund Report, 2024-0107- Corporate Services BE IT RESOLVED THAT Council receive Report #2024-0107 2023 Reserve and Reserve Fund Report, for information; AND THAT Council direct the 2023 Annual Treasurer’s Statement of Reserve Funds for Development Charges and 2023 Annual Treasurer’s Parkland Dedication Reserve Fund Statement be made available to the public upon request. 13.1.4 2023 Year End Building Report, 2024-0083-Corporate Services BE IT RESOLVED THAT Council receive Report #2024-0083 2023 Year-end Building Department Report, for information. 13.1.5 March 2024 Financial Reports, 2024-0108-Corporate Services BE IT RESOLVED THAT Council receive Report #2024-0108 March 2024 Financial Reports, for information. 13.2 Information

THAT the motion be amended to include: AND THAT Council direct staff to commission a post- analysis report on the Street Light LED Bulb Replacement Program which aimed to reduce kWh total consumption by replacing conventional street lights with LED bulbs; AND THAT the report be presented to Council upon completion by Q4 of 2024.

BE IT RESOLVED THAT Council receive Report #2024-0108 March 2024 Financial Reports, for information; AND THAT Council direct staff to commission a post- analysis report on the Street Light LED Bulb Replacement Program which aimed to reduce kWh total consumption by replacing conventional street lights with LED bulbs; AND THAT the report be presented to Council upon completion by Q4 of 2024.

BE IT RESOLVED THAT the next portion of the meeting be closed to the public in order to consider the following: (c) a proposed or pending acquisition or disposition of land by the municipality or local board (1 item - potential acquisition)

BE IT RESOLVED THAT Council reconvene the regular meeting.

BE IT RESOLVED THAT Council receive the Niagara Regional Transit Update from Councillor Olson, for information.

BE IT RESOLVED THAT Council receive Report #2024-0142, Merritt Road Rehabilitation between Line Avenue and Rice Road, for information; AND THAT Council APPROVE the award of the capital repairs to Merritt Road between Line Ave and Rice Road to Circle P Paving in the amount of $107,415.00 (plus applicable taxes); AND THAT Council direct staff to fund the capital repairs to Merritt Road using $107,415 from the general contingency for the Quaker Road Reconstruction project RD 09-24 (cost centre # 300683).

BE IT RESOLVED THAT Council receive Report #2024-0147 Request for a Temporary Parking Agreement for 140 Summersides Blvd, for information; AND THAT Council authorizes and directs staff to enter into a licence agreement with Mountainview Homes to provide a temporary parking lot for employee use, which agreement shall be in a form satisfactory to the Town Solicitor and substantially the same as the draft attached hereto.

BE IT RESOLVED THAT Council receive Report #2024-0152 Proposed Amendment to Business Licensing By-law, for information; AND THAT Council approve, in principle, the proposed amendment to Town of Pelham By-law #3186(2011), as presented.

BE IT RESOLVED THAT the Council of the Town of Pelham, having given due consideration to the following By-law do now read a first, second and third time and do pass same, and THAT the Mayor and Clerk be and are hereby authorized to sign and seal the by-laws: 1. 39-2024 - Being a by-law to appoint Holly Willford as Town Clerk for the Corporation of the Town of Pelham 2. 40-2024 - Being a by-law to amend By-law 02-2023, confirming an appointment to the Committee of Adjustment. 3. 41-2024 - Being a By-law to amend Town of Pelham By-law #3186 (2011). 4. 42-2024 - Being a By-law to authorize the execution of Public Event Agreements with four (4) licensed establishments in the Town of Pelham and to repeal By-law Nos. 35-2023 and 37-2024.

THAT the Rules of Procedure as contained in the Town of Pelham Procedural By-law, be suspended; AND THAT the specified meeting curfew time of 1:00 p.m. be and is hereby waived; AND THAT the remainder of the business listed on the agenda for this meeting continue to be considered until all matters have been concluded.

BE IT RESOLVED THAT the next portion of the meeting be closed to the public in order to consider the following: (b) personal matters about an identifiable individual, including municipal or local board employees; (d) labour relations or employee negotiations - 2 items (Advisory Committee Appointment & Non-union)

BE IT RESOLVED THAT Council reconvene the regular meeting; AND THAT the Chief Administrative Officer be and is hereby authorized to undertake the directions provided during the In Camera meeting of June 19, 2024.

BE IT RESOLVED THAT Council appoint the following individual to the Pelham Cultural Advisory Committee: 1. Cecilia Brink AND THAT Council appoint the following individual to the Environmental and Climate Adaptation Advisory Committee: 1. Jordan Wilton AND THAT Council direct the Town Clerk to prepare and present the necessary appointment by-laws at the following Regular Meeting of Council.

BE IT RESOLVED THAT the following By-law be read a first, second and third time and passed: Being a By-law No. 43-2024 to Adopt, Ratify and Confirm the proceedings of Council of the Town of Pelham at its Regular Meeting held on the 19th day of June, 2024.

BE IT RESOLVED THAT this Regular Meeting of Council be adjourned until the next regular meeting scheduled for July 10, 2024, at 9:00 am.