Town of Pelham Regular Council Meeting

BE IT RESOLVED THAT the agenda for the November 2, 2020 Regular meeting of Council be adopted. For Against Marvin Junkin X Lisa Haun X Wayne Olson X Marianne Stewart X John Wink X Results 5 0

BE IT RESOLVED THAT Council receive the COVID-19 update presentation from B. Lymburner, Fire Chief and Community Emergency Management Co- Ordinator, for information. For Against Marvin Junkin X Lisa Haun X Wayne Olson X Marianne Stewart X John Wink X Results 5 0

BE IT RESOLVED that Council receive Tim Nohara, Chair of the Cannabis Control Committee delegation, for information. For Against Marvin Junkin X Lisa Haun X Wayne Olson X Marianne Stewart X John Wink X Results 5 0

BE IT RESOLVED THAT the following minutes be adopted as printed, circulated and read: 1. C-17/2020 - Regular Council Minutes of October 19, 2020 For Against Marvin Junkin X Lisa Haun X Wayne Olson X Marianne Stewart X John Wink X Results 5 0

BE IT RESOLVED THAT the Consent Agenda items as listed on the November 2, 2020 Council Agenda be received and the recommendations contained therein be approved, as applicable. - - - - - - - - - - - - - - - - - - - - - - - - -- - - - - - - - - - - - - - - - - - - 8.1 Presentation of Recommendations Arising from COW or P&P, for Council Approval BE IT RESOLVED THAT COUNCIL HEREBY approves the Recommendations Resulting from the following: 1. PCOW-05/2020 Public Meeting Under Planning Act - October 13, 2020 8.2 Minutes Approval – Committee 8.2.1 PCOW-05/2020 Public Meeting Under Planning Act - October 13, 2020 BE IT RESOLVED THAT Council receive the PCOW-05/2020 Public Meeting Under Planning Act - October 13, 2020 for information. 8.5 Information Correspondence Items 8.5.1 NPCA 2019 Annual Report BE IT RESOLVED THAT Council receive the 2019 NPCA Annual Report, for information. City of Thorold Resolution - Cannabis Legal Fees BE IT RESOLVED THAT Council receive the resolution from the City of Thorold dated October 22, 2020 regarding Cannabis Legal Fees, for information. Enbridge Gas Inc. - 2021 Federal Carbon Pricing Program - Notice of Application BE IT RESOLVED THAT Council receive the Notice of Application from the Ontario Energy Board dated October 14, 2020, for information. Committee Minutes for Information BE IT RESOLVED THAT Council receive the Cannabis Control Committee minutes dated July 22, 2020, for information. For Against Marvin Junkin X Lisa Haun X Wayne Olson X Maria

BE IT RESOLVED THAT Council receive Report #2020-0157 for information purposes. For Against Marvin Junkin X Lisa Haun X Wayne Olson X Marianne Stewart X John Wink X Results 5 0

WHEREAS Council for the Town of Pelham wishes to explore the potential of requiring that development proponents be mandated to engage the surrounding neighbourhood of their proposed development area in a pre-application public meeting prior to submitting development proposals to the Town for consideration and approval; AND WHEREAS Council is aware that the City of Burlington has adopted a process to successfully mandate this process; AND WHEREAS Council believes this process will serve to build community confidence in a development proposal whereby developers and community stakeholders would have an opportunity to engage with each other with a view toward working together for the betterment of all; AND WHEREAS it is believed that this will result in cost-savings for developers in that it will demonstrate that community concerns have been taken into consideration prior to the formal application process beginning; NOW THEREFORE BE IT RESOLVED that Council direct Staff to engage with the City of Burlington to investigate the pre- application public meeting process the City has enacted and report back to Council on how the Town of Pelham might adopt a similar model to benefit the growing community of Pelham. For Against Marvin Junkin X Lisa Haun X Wayne Olson X Marianne Stewart X John Wink X Results 5 0

BE IT RESOLVED THAT Council for the Town of Pelham approve the creation of a short-term working group for the Councillor Ciolfi Dedication project. The specific purpose of this working group is to assess and make recommendations for alterations and enhancements to the second floor bar/servery area at the Meridian Community Centre. This Working Group will be provided with an initial budget from the Ciolfi family memorial fund and fundraising through community donations; AND THAT Council appoint myself, Councillor Lisa Haun to Chair said working group; AND FURTHER THAT Council appoint Vickie van Ravenswaay, Director of Recreation, Culture and Wellness as staff liaison to the working group; AND FURTHER THAT Council appoints Michelle Ciolfi, Patricia Shannon Chair of the Hospitality Committee and Ward One Councillor Stewart as working group members; AND FURTHER THAT should other members of Council be interested and willing to participate, to indicate such interest at this time, recognizing that a maximum of three Members of Council would be appointed to ensure compliance with quorum restrictions; AND FURTHER THAT Council direct a report back with recommendations by January 2021 For Against Marvin Junkin X Lisa Haun X Wayne Olson X Marianne Stewart X John Wink X Results 5 0

That the Motion be amended by striking the final paragraph, which reads: "and further that before the report is brought to Council, all technical information be provided to Trout Unlimited for their review and comment." For Against Marvin Junkin X Lisa Haun X Wayne Olson X Marianne Stewart X John Wink X Results 5 0

BE IT RESOLVED THAT the next portion of the meeting be closed to the public in order to consider various matters under Section 239 (2) of the Municipal Act, as follows: Item 1: Section 239(2)(b) personal matters about an identifiable individual; 239(2)(i) - a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization; and 239(2)(j) - a trade secret or scientific, technical, commercial or financial information that belongs to the municipality or local board and has monetary value or potential monetary value (1 item) Item 2: Section 239(2)(b) personal matters about an identifiable individual - various items. For Against Marvin Junkin X Lisa Haun X Wayne Olson X Marianne Stewart X John Wink X Results 5 0

BE IT RESOLVED THAT Council adjourn the In Camera Session and that Council do now Rise With Report. For Against Marvin Junkin X Lisa Haun X Wayne Olson X Marianne Stewart X John Wink X Results 5 0

BE IT RESOLVED THAT the Chief Administrative Officer be and is hereby authorized to undertake the directions provided during the In Camera meeting of November 2, 2020. For Against Marvin Junkin X Lisa Haun X Wayne Olson X Marianne Stewart X John Wink X Results 5 0

BE IT RESOLVED THAT Diego Lopez be appointed to the Town of Pelham Summerfest Committee Advisory Committee AND THAT the Clerk be directed to prepare the necessary By- law amendments. For Against Marvin Junkin X Lisa Haun X Wayne Olson X Marianne Stewart X John Wink X Results 5 0

BE IT RESOLVED THAT Catherine Carr be appointed to the Town of Pelham Public Art Advisory Committee; AND THAT the Clerk be directed to prepare the necessary By- law amendments. For Against Marvin Junkin X Lisa Haun X Wayne Olson X Marianne Stewart X John Wink X Results 5 0

BE IT RESOLVED THAT Brenda Stan be appointed to the Town of Pelham Committee of Adjustment; AND THAT the Clerk be directed to prepare the necessary By- law amendments. For Against Marvin Junkin X Lisa Haun X Wayne Olson X Marianne Stewart X John Wink X Results 5 0

BE IT RESOLVED THAT Councillor Olson be and is hereby appointed to the Audit and Finance Advisory Committee, effective immediately. For Against Marvin Junkin X Lisa Haun X Wayne Olson X Marianne Stewart X John Wink X Results 5 0

BE IT RESOLVED THAT the following By-law be read a first, second and third time and passed: Being a By-law No. 4288(2020) to Adopt, Ratify and Confirm the proceedings of Council of the Town of Pelham at its Regular Meeting held on the 02nd day of November, 2020. For Against Marvin Junkin X Lisa Haun X Wayne Olson X Marianne Stewart X John Wink X Results 5 0

BE IT RESOLVED THAT this Regular Meeting of Council be adjourned until the next regular meeting scheduled for November 16, 2020 at 5:30 pm. For Against Marvin Junkin X Lisa Haun X Wayne Olson X Marianne Stewart X John Wink X Results 5 0