Town of Pelham Regular Council Meeting

BE IT RESOLVED THAT the agenda for the December 20th, 2021 Regular meeting of Council be adopted. Amendment: Moved By Councillor Bob Hildebrandt Seconded By Councillor Wayne Olson THAT the agenda be amended to :  Move items 4.2, and 4.3, inclusive, being Delegations and the Report of Regional Councillor before item 4.1, Presentations;  Move items 10.2.1 and 10.2.3 after item 5, adoption of Minutes; and  Move item 10.1, Report from Councillor Hildebrandt re: Cannabis Control Committee Update after item 13, Presentation and Consideration of By-Laws. For Against Mayor Marvin Junkin X Councillor Lisa Haun X Councillor Bob Hildebrandt X Councillor Ron Kore X Councillor Wayne Olson X Councillor Marianne X Stewart Councillor John Wink X Results 7 0

BE IT RESOLVED THAT Council receive correspondence and presentation from Tony Ruberto and Peter Biagi regarding Webber Road Drainage, for information; AND THAT the petition submitted by residents of Webber Road, Farr Street, River Road and Victoria Avenue requesting the clearance of ditches and waterways toward the Welland River be received for information. For Against Mayor Marvin Junkin X Councillor Lisa Haun X Councillor Bob Hildebrandt X Councillor Ron Kore X Councillor Wayne Olson X Councillor Marianne X Stewart Councillor John Wink X Results 7 0

BE IT RESOLVED That Council receive the delegation from Ms. Joyce Sonneveld, regarding drainage issues at Webber Road and Far Road, for information. For Against Mayor Marvin Junkin X Councillor Lisa Haun X Councillor Bob Hildebrandt X Councillor Ron Kore X Councillor Wayne Olson X Councillor Marianne X Stewart Councillor John Wink X Results 7 0

BE IT RESOLVED that Council receive the delegation presentation from Frank Adamson, Vice Chair of the Summerfest Advisory Committee regarding the Pelham Arches, for information; AND THAT Council support, endorse and approve the revised Pelham Arch design, being 3 arches instead of 4 arches; AND THAT Council support and approve the requested $30,000 bridge loan to be repaid by December 31, 2022 to the Pelham Summerfest Committee, to be used for the construction of the said Pelham Arches; AND THAT the 2022 Operating Budget be amended to include a $30,000 municipal bridge loan expenditure to the benefit of the Pelham Summerfest Advisory Committee for the Pelham Arches project and a $30,000 provincial grant revenue from the My Main Street Grant; AND THAT Council direct staff to apply for the My Main Street Grant for reimbursement of the $30,000 bridge loan; AND THAT Council waive all building permit fees for the said project; AND THAT Council approve the construction of the said Pelham Arches, subject to the approval of the Director of Public Works, Director of Community Planning and Development, and Fire Chief, upon receipt of satisfactory drawings and plans, as request. For Against Mayor Marvin Junkin X Councillor Lisa Haun X Councillor Bob Hildebrandt X Councillor Ron Kore X Councillor Wayne Olson X Councillor Marianne X Stewart Councillor John Wink X Results 6 1

BE IT RESOLVED THAT the December 20, 2021 report submitted by Regional Councillor Huson, be received for information. For Against Mayor Marvin Junkin X Councillor Lisa Haun X Councillor Bob Hildebrandt X Councillor Ron Kore X Councillor Wayne Olson X Councillor Marianne X Stewart Councillor John Wink X Results 7 0

BE IT RESOLVED THAT Council receive the COVID-19 update presentation from B. Lymburner, Fire Chief and Community Emergency Management Co-Ordinator, for information. For Against Mayor Marvin Junkin X Councillor Lisa Haun X Councillor Bob Hildebrandt X Councillor Ron Kore X Councillor Wayne Olson X Councillor Marianne X Stewart Councillor John Wink X Results 7 0

BE IT RESOLVED THAT Council receive the COVID-19 update presentation from D. Cribbs, Chief Administrative Officer, for information. For Against Mayor Marvin Junkin X Councillor Lisa Haun X Councillor Bob Hildebrandt X Councillor Ron Kore X Councillor Wayne Olson X Councillor Marianne X Stewart Councillor John Wink X Results 7 0

BE IT RESOLVED THAT Council receive the Asset Management Plan presentation from Teresa Quinlin-Murphy, Treasurer, Jason Marr, Director of Public Works, Derek Young, Manager of Engineering and John Raso, Asset Management and GIS Analyst, for information. For Against Mayor Marvin Junkin X Councillor Lisa Haun X Councillor Bob Hildebrandt X Councillor Ron Kore X Councillor Wayne Olson X Councillor Marianne X Stewart Councillor John Wink X Results 7 0

BE IT RESOLVED THAT the following minutes be adopted as printed, circulated and read: 1. SC-18/2021 - Special Council - December 6, 2021 2. C-20/2021 - Regular Council - December 6, 2021 For Against Mayor Marvin Junkin X Councillor Lisa Haun X Councillor Bob Hildebrandt X Councillor Ron Kore X Councillor Wayne Olson X Councillor Marianne X Stewart Councillor John Wink X Results 7 0

BE IT RESOLVED THAT Council receive Report #2021-0211 Webber, Farr and River Road Drainage Issues, for information; and AND THAT Council direct staff to hold a community meeting with property owners in the Webber, Farr and River Road area to discuss drainage issues, identify possible solutions and provide options to property owners. For Against Mayor Marvin Junkin X Councillor Lisa Haun X Councillor Bob Hildebrandt X Councillor Ron Kore X Councillor Wayne Olson X Councillor Marianne X Stewart Councillor John Wink X Results 7 0

BE IT RESOLVED THAT Council receive Report #2021-0206 for information; AND THAT Council approve a capital project in the amount of $250,000 as part of the 2022 Capital Budget to fund the first phase of the LED Streetlight Conversion Project; AND THAT Council approve the proposed capital project identified as RD13-22 (Reconstruction of Effingham Street from Hwy 20 to Tice Road) have the capital budget request reduced from $1,075,000 to $825,000 in order to fund the first phase of the LED Streetlight Conversion program; AND THAT Council approve the award of the first phase of the LED Streetlight Conversion Program to RealTerm Energy to an upset amount of $250,000. For Against Mayor Marvin Junkin X Councillor Lisa Haun X Councillor Bob Hildebrandt X Councillor Ron Kore X Councillor Wayne Olson X Councillor Marianne X Stewart Councillor John Wink X Results 7 0

BE IT RESOLVED THAT the Consent Agenda items as listed on the December 20, 2021 Council Agenda be received and the recommendations contained therein be approved: 8.1. Presentation of Recommendations Arising from COW or P&P, for Council Approval BE IT RESOLVED THAT Council hereby approves the Recommendations Resulting from the following: 1. SCOW-02/2021 - November 29, 2021 - Special Committee of the Whole AND THAT Council receive and approve the Revised 2022 Budget Worksheets dated December 15, 2021; AND THAT Council hereby approved the following 2022 Capital Budget Amendments, as presented at the SCOW-03/2021, December 14, 2021 - Special Committee of the Whole Budget Meeting, as follows: 1. THAT Committee recommend Council reduce the Effingham Street project by $250,000 and apply additional OCIF funding of $269,586 to eligible projects, freeing up $519,586, which can be used to fund additional capital projects from the Roads Reserve, to a maximum of $500,000 (option b). 2. THAT Committee recommend Council approve a project for Erosion mitigation construction at Highway 20 outlet from the Storm Pond in East Fonthill, in the amount of $250,000, be added to the 2022 Capital Budget;AND THAT this expense be red circled unless 100% of the project can be funded by grants or third party funding. 3. THAT Committee recommend Council approve a project for LED Streetlight Replacements, year one, in the amount of $250,000, be added to the 2022 Capital Budget. 4. THAT Committee recommend C

BE IT RESOLVED THAT Council receive Report #2021-0208, Assumption of River Estates (Phase 1) Subdivision, for information; AND THAT Council assume the municipal services in River Estates (Phase 1) subdivision and open the streets within the subdivision as ‘public highways’ by by-law in accordance with the subdivision Agreement. For Against Mayor Marvin Junkin X Councillor Lisa Haun X Councillor Bob Hildebrandt X Councillor Ron Kore X Councillor Wayne Olson X Councillor Marianne X Stewart Councillor John Wink X Results 7 0

BE IT RESOLVED THAT Council receive Report 2021-0197 – Shared Servicing Agreement – Shared Appeal Hearing Officer, for information; AND THAT Council authorize and direct the Mayor and Town Clerk to execute the said Shared Services Agreement, attached hereto as Appendix ‘A’; AND THAT Council direct staff to prepare the necessary By-law for Council’s consideration with respect to appointing: 1. Rutherford Prosecutions as the Appeal Officer, with respect to Administrative Monetary Penalty System (AMPS) for both parking and non-parking related offences, for the Town of Pelham; 2. The position of Legislative and Committee Coordinator as a Screening Officer, with respect to Administrative Monetary Penalty System (AMPS) for both parking and non-parking related, for the Town of Pelham; AND THAT Council direct staff to prepare the necessary By-law to allow: 3. Both Screening Officer Reviews and Appeal Officer Reviews to be conducted virtually for both AMPS parking and non- parking related offences. For Against Mayor Marvin Junkin X Councillor Lisa Haun X Councillor Bob Hildebrandt X Councillor Ron Kore X Councillor Wayne Olson X Councillor Marianne X Stewart Councillor John Wink X Results 7 0

THAT the Rules of Procedure as contained in the Town of Pelham Procedural By-law, be suspended; AND THAT the specified meeting curfew time of 9:00 p.m. be and is hereby waived; AND THAT the remainder of the business listed on the agenda for this meeting continue to be considered until all matter have been concluded, or until a set time of 9:15 p.m., whichever occurs first. For Against Mayor Marvin Junkin X Councillor Lisa Haun X Councillor Bob Hildebrandt X Councillor Ron Kore X Councillor Wayne Olson X Councillor Marianne X Stewart Councillor John Wink X Results 7 0

BE IT RESOLVED THAT the Council of the Town of Pelham, having given due consideration to the following By-laws do now read a first, second and third time and do pass same, and THAT the Mayor and Clerk be and are hereby authorized to sign and seal the by-laws: 1. By-law 4408(2021) - Being a by-law to assume the subdivision known as River Estates (Phase 1) Subdivision and to designate the streets as shown on Registered Plan 59M-434 as public highways and to name the streets accordingly. 2. By-law 4409(2021) - Being a by-law to amend Zoning By-law 1136 (1987), as amended, for lands 1522 Pelham Street, legally described as Lot 3, Plan 715, west side of Pelham Street; Part Lot 52, Plan 717, Geographic Township of Thorold, in the Town of Pelham, from the General Commercial (GC) zone to the site specific General Commercial (GC-311) zone. JMT Partnership. File No. AM-10-20. For Against Mayor Marvin Junkin X Councillor Lisa Haun X Councillor Bob Hildebrandt X Councillor Ron Kore X Councillor Wayne Olson X Councillor Marianne X Stewart Councillor John Wink X Results 7 0

BE IT RESOLVED THAT Council receive the presentation from Councillor Hildebrandt with respect to the Cannabis Control Committee, for information. For Against Mayor Marvin Junkin X Councillor Lisa Haun X Councillor Bob Hildebrandt X Councillor Ron Kore X Councillor Wayne Olson X Councillor Marianne X Stewart Councillor John Wink X Results 7 0

BE IT RESOLVED THAT the following By-law be read a first, second and third time and passed: Being a By-law No. 4410(2021) to Adopt, Ratify and Confirm the proceedings of Council of the Town of Pelham at its Regular Meeting held on the 20th day of December, 2021. For Against Mayor Marvin Junkin X Councillor Lisa Haun X Councillor Bob Hildebrandt X Councillor Ron Kore X Councillor Wayne Olson X Councillor Marianne X Stewart Councillor John Wink X Results 7 0

BE IT RESOLVED THAT this Regular Meeting of Council be adjourned until the next regular meeting scheduled for January 10, 2022 at 5:30 pm. For Against Mayor Marvin Junkin X Councillor Lisa Haun X Councillor Bob Hildebrandt X Councillor Ron Kore X Councillor Wayne Olson X Councillor Marianne X Stewart Councillor John Wink X Results 7 0