Town of Pelham Regular Council Meeting

BE IT RESOLVED THAT the agenda for the December 7, 2020 Regular meeting of Council be adopted. Moved By Marianne Stewart Seconded By John Wink BE IT RESOLVED THAT the agenda for the December 7, 2020 Regular meeting of Council be adopted as amended, to include a Notice of Motion by Councillor Haun, Item 14. For Against Marvin Junkin X Lisa Haun X Bob Hildebrandt X Marianne Stewart X John Wink X Wayne Olson X Results 6 0

BE IT RESOLVED THAT Council receive the COVID-19 update presentation from B. Lymburner, Fire Chief and Community Emergency Management Co- Ordinator, for information. For Against Marvin Junkin X Lisa Haun X Bob Hildebrandt X Marianne Stewart X John Wink X Wayne Olson X Results 6 0

BE IT RESOLVED THAT Council receive the COVID-19 update presentation from D. Cribbs, CAO, for information. For Against Marvin Junkin X Lisa Haun X Bob Hildebrandt X Marianne Stewart X John Wink X Wayne Olson X Results 6 0

BE IT RESOLVED THAT Council receive the presentation from Crowngrove Estates Inc. re: Site Plan Agreement for Shops on 20, for information. For Against Marvin Junkin X Lisa Haun X Bob Hildebrandt X Marianne Stewart X John Wink X Wayne Olson X Results 6 0

BE IT RESOLVED THAT the following minutes be adopted as printed, circulated and read: 1.SC16/2020 Special Council Minutes - November 16, 2020 2. C-19/2020 Regular Council Minutes - November 16, 2020 For Against Marvin Junkin X Lisa Haun X Bob Hildebrandt X Marianne Stewart X John Wink X Wayne Olson X Results 6 0

BE IT RESOLVED THAT the Consent Agenda items as listed on the December 7, 2020 Council Agenda be received and the recommendations contained therein be approved, as applicable. - - - - - - - - - - - - - - - - - - - - - - - - -- - - - - - - - - - - - - - - - - - - 8.1 Presentation of Recommendations Arising from COW or P&P, for Council Approval, 2020-0187-Corporate Services BE IT RESOLVED THAT COUNCIL HEREBY approves the Recommendations Resulting from the following: 1. PCOW-06/2020 Public Meeting Under Planning Act - November 9, 2020 2. SCOW-02/2020 Committee - November 9, 2020 and Continued to November 30,2020 3. SCOW-03/2020 Committee - November 30, 2020 BE IT RESOLVED THAT Council receive Report #2020-0187, Approval of 2021 Capital Budget; and THAT Council approve the 2021 Capital Budget, as amended; AND THAT the five-year capital forecast be received for information. (8.1 - Lifted for Separate Consideration) 8.2 Minutes Approval – Committee BE IT RESOLVED THAT Council receive the following minutes for information: 1. PCOW-06/2020 Public Meeting Under Planning Act - November 9, 2020 2. SCOW-02/2020 Committee - November 9, 2020 and Continued to November 30,2020 3. SCOW-03/2020 Committee - November 30, 2020 8.3 Staff Reports of a Routine Nature for Information or Action 8.3.1 Training and Development , 2020-0155-Chief Administrator Officer BE IT RESOLVED THAT Council receive Report #2020-0155 for information. 8.4 Action Correspondence of a Routine Nature 8.4.1 Niagara Peninsul

BE IT RESOLVED THAT COUNCIL HEREBY approves the Recommendations Resulting from the following: 1. PCOW-06/2020 - Public Meeting Under Planning Act - November 9, 2020; 2. SCOW-02/2020 - Committee of the Whole - November 9, 2020 and Continued to November 30, 2020 - Recommendations 1-8 and 10 inclusive; 3. SCOW-03/2020 - Committee of the Whole - November 30, 2020 - Recommendations 1-7 and 9 inclusive. For Against Marvin Junkin X Lisa Haun X Bob Hildebrandt X Marianne Stewart X John Wink X Wayne Olson X Results 6 0

That approval of the 2021 Capital Budget be

THAT the increases to the water rate and wastewater rate be divided over the next two years. The Motion was subsequently

THAT Committee receive the presentation from the Treasurer/Director of Corporate Services regarding the 2021 Operating Budget and the 2021 Water and Wastewater Budget; and THAT the 2021 Operating Budget be received, as amended; and THAT Committee recommend an increase in the Water rate of 7.49% and the Wastewater rate by 9.51% for Council approval at their meeting scheduled for December 7, 2020. For Against Marvin Junkin X Lisa Haun X Bob Hildebrandt X Marianne Stewart X John Wink X Wayne Olson X Results 5 1

BE IT RESOLVED THAT Council RECEIVE the correspondence from the Niagara Peninsula Conservation Authority dated November 16, 2020 regarding changes to Conservation Authorities Act and Conservation Authorities' Role in Land Use Planning; AND THAT Council endorse and support the NPCA Resolution appended thereto; AND THAT the Clerk notify all parties. For Against Marvin Junkin X Lisa Haun X Bob Hildebrandt X Marianne Stewart X John Wink X Wayne Olson X Results 3 3

BE IT RESOLVED THAT Council receive Report #2020-177 for information as it pertains to File SP- 02-20 for 160 Highway 20 East; AND THAT the by-law be presented for Council consideration at the next regular meeting. For Against Marvin Junkin X Lisa Haun X Bob Hildebrandt X Marianne Stewart X John Wink X Wayne Olson X Results 5 1

BE IT RESOLVED THAT Council receive Report #2020-0178-Corporate Services; AND THAT the Treasurer be authorized to transfer non-COVID-19 excess of revenues over expenses to reserves as part of the year end procedures. For Against Marvin Junkin X Lisa Haun X Bob Hildebrandt X Marianne Stewart X John Wink X Wayne Olson X Results 6 0

BE IT RESOLVED THAT Council receive Report #2020-0181-Corporate Services; AND BE IT FURTHER RESOLVED and recommended to adopt the 2021 User Fees and Charges and THAT the necessary By-law be prepared for consideration at the next regular meeting. For Against Marvin Junkin X Lisa Haun X Bob Hildebrandt X Marianne Stewart X John Wink X Wayne Olson X Results 6 0

BE IT RESOLVED THAT Council receive Report #2020-0185 Corporate Services, Support for Rural High Speed Internet in Pelham; AND FURTHER THAT Council provide a letter of support to Niagara Wireless Internet Company Inc. (NWIC) to pursue funding to provide high speed internet in the rural areas of Pelham. For Against Marvin Junkin X Lisa Haun X Bob Hildebrandt X Marianne Stewart X John Wink X Wayne Olson X Results 6 0

BE IT RESOLVED THAT the Council of the Town of Pelham, having given due consideration to the following By-laws do now read a first, second and third time and do pass same, and THAT the Mayor and Clerk be and are hereby authorized to sign and seal the by-laws: 1. By-law 4294(2020) - Being a by-law to assume the subdivision known as Rosewood Estates Subdivision and to designate the streets as shown on Registered Plan 59M-412 as public highways and to name the street accordingly. 2. By-law 4296(2020) - Being a by-law to amend By-law No. #4107(2019), as amended, being a by-law to govern the proceedings of the Town of Pelham Council, its Committees, the conduct of its members and the calling of meetings, to provide for Electronic Meeting Participation for the Council of the Town of Pelham, the Committee of Adjustment and Advisory Committees, and to Repeal and Replace By-laws 4231(2020) and By-law 4269(2020). 3. By-law 4297(2020) - Being a by-law to amend By-law No. 4054(2020), being a By-law to appoint a Deputy Mayor for the 2018-2022 Term of Council. For Against Marvin Junkin X Lisa Haun X Bob Hildebrandt X Marianne Stewart X John Wink X Wayne Olson X Results 6 0

BE IT RESOLVED THAT the Council of the Town of Pelham, having given due consideration to the following By-laws do now read a first, second and third time and do pass same, and THAT the Mayor and Clerk be and are hereby authorized to sign and seal the by-laws: By-law 4295(2020) - Being a by-law to amend By-law No. 4270(2020), as amended, being a By-law to Require the Wearing of Face Coverings in Enclosed Public Places and in Enclosed Common areas of Multi-unit, Residential Private Buildings During the COVID-19 Pandemic, to extend the date to August 31, 2021. For Against Marvin Junkin X Lisa Haun X Bob Hildebrandt X John Wink X Wayne Olson X Results 5 0

WHEREAS Section 224 of the Municipal Act sets out the role of Council as, (a) to represent the public and to consider the well-being and interests of the municipality; (b) to develop and evaluate the policies and programs of the municipality; (c) to determine which services the municipality provides; (d) to ensure that administrative policies, practices and procedures and controllership policies, practices and procedures are in place to implement the decisions of council; (d.1) to ensure the accountability and transparency of the operations of the municipality, including the activities of the senior management of the municipality; (e) to maintain the financial integrity of the municipality; and (f) to carry out the duties of council under this or any other Act. AND WHEREAS Council needs to be made fully aware of all policies and programs to enable Council to ensure that appropriate policies practices and procedures are in place; AND WHEREAS Council is responsible for engaging the public to build community understanding of Town policies and programs; NOW THEREFORE BE IT RESOLVED THAT Council hereby directs Staff to provide reports informing Council of: 1. all policies, practices and procedures guiding the Town in the hiring of consulting professionals, including but not limited to, planners, engineers, architects and legal counsel. For clarity, this report must address: • the abilities and limitations of Staff to carry out construction projects, including engineering, construc

BE IT RESOLVED THAT Council directs staff in conjunction with the Town of Pelham Beautification Advisory Committee, to engage with the public to inform them of the various legacy projects available for funding throughout the Town. A range of options including costs should be provided including such things as picnic tables, benches, planters, decorations, gardens, etc. This can be marketed to Service Clubs, Churches, and any other type of organization and/or individuals. The paving stone initiatives both in Fenwick and at the Peace Park Bandshell were very well received, and shows great interest by the community. It is suggested that this initiative be advertised on the Town website, the Town social media, in local media and by posters in such places as Town facilities, and possibly in local businesses. For Against Marvin Junkin X Lisa Haun X Bob Hildebrandt X Marianne Stewart X John Wink X Wayne Olson X Results 6 0

BE IT RESOLVED THAT the next portion of the meeting be closed to the public in order to consider a matter under Section 239 (2) of the Municipal Act, as follows: Pursuant to Section 239(2)(k) a position, plan, procedure, criteria or instruction to be applied to any negotiations

BE IT RESOLVED THAT Council adjourn the In Camera Session and that Council do now Rise With Report. For Against Marvin Junkin X Lisa Haun X Bob Hildebrandt X Marianne Stewart X John Wink X Wayne Olson X Results 6 0

BE IT RESOLVED THAT the following By-law be read a first, second and third time and passed: Being a By-law No. 4298(2020) to Adopt, Ratify and Confirm the proceedings of Council of the Town of Pelham at its Regular Meeting held on the 7th day of December, 2020. For Against Marvin Junkin X Lisa Haun X Bob Hildebrandt X Marianne Stewart X John Wink X Wayne Olson X Results 6 0

BE IT RESOLVED THAT this Regular Meeting of Council be adjourned until the next regular meeting scheduled for December 14, 2020 at 6:00 pm. For Against Marvin Junkin X Lisa Haun X Bob Hildebrandt X Marianne Stewart X John Wink X Wayne Olson X Results 6 0