Town of Pelham Regular Council Meeting

BE IT RESOLVED THAT the agenda for the October 18, 2023 Regular meeting of Council be adopted, as circulated.

BE IT RESOLVED THAT Council receive the Taxes Written- Off Report from the Corporate Services Department; and THAT Council approve the Taxes Written-Off Report in the amount of $6,322.27 as per the Municipal Act, Sections 357 and 358.

BE IT RESOLVED THAT the following minutes be adopted as printed, circulated and read: 1. C-1/2023 - Regular Council Meeting - October 4, 2023

BE IT RESOLVED THAT the Consent Agenda items as listed on the October 18, 2023 Council Agenda be received and the recommendations contained therein be approved: 9. Consent Agenda Items to be Considered in Block 9.1 Staff Reports of a Routine Nature for Information or Action 9.1.1 Q3 2023 Clerks Quarterly Report, 2023-0236-Clerks BE IT RESOLVED THAT the Q3/2023 Clerk’s Report be received for information. 9.1.2 Q3 2023 Corporate Services Quarterly Report, 2023- 0223-Corporate Services BE IT RESOLVED THAT the Q3/2023-0223 Corporate Services Department Report be received for information. 9.1.3 Q3 2023 Fire and By-law Quarterly Report, 2023-0233- Fire Dept BE IT RESOLVED THAT the Q3/2023-0233 Fire and By-law Enforcement Department Report be received for information. 9.1.4 Q3 2023 Planning and Development Quarterly Report, 2023-0231-Planning BE IT RESOLVED THAT the Q3/2023 Community Planning and Development Department Report be received for information. 9.1.5 Q3 2023 Public Works Quarterly Report, 2023-0226- Public Works BE IT RESOLVED THAT the Q3/2023 Public Works Department Report be received for information. 9.1.6 Q3 2023 RCW Quarterly Report, 2023-0212-Recreation BE IT RESOLVED THAT the Q3/2023 0212 Recreation, Culture and Wellness Department Report be received for information. 9.2 Information Correspondence 9.2.1 Pelham Cares Donation Thank-you Letter BE IT RESOLVED that Council receive thank-you correspondence from Pelham Cares regarding Back to School donation, for informati

THAT the motion be amended to strike Option 2.

BE IT RESOLVED THAT Council receive the Memo entitled: FAC 06-23 Centennial Park- Accessible Universal Washroom Addition to Concession with Additional Budget Request of $137,500, for information; AND THAT Council direct staff to proceed with Option 1: Approve the additional funds of $137,500 from 2023 in-year surplus from Interest Revenue.

WHEREAS The Pelham Active Transportation Committee endorses and encourages cycling as an eco-friendly mode of transportation and recreational activity; AND WHEREAS Canboro Road is highly utilized by cyclists; AND WHEREAS rumble strips are not easily maneuvered by a bicycle; NOW THEREFORE BE IT RESOLVED THAT Council direct staff to investigate the safety implications of removing the rumble strips from Canboro Road, between Effingham Street and Vinemount Drive and report back to Council by December 2023.

WHEREAS Council for the Town of Pelham is dedicated to promoting exceptional quality of life, and values its people and their experiences; AND WHEREAS sanitary sewer and water service connections were disconnected to the Platform Tennis Club Facility when the old Pelham arena was demolished; AND WHEREAS on March 22, 2023, Council for the Town of Pelham approved funding in the amount of $25,000, plus applicable taxes, for the installation of sanitary sewer and water service to the Platform Tennis Club Facility; NOW THEREFORE BE IT RESOLVED THAT Council direct staff to prepare a report reviewing the costing and time required for the two options available: (1) providing services from Welland Road or (2) providing service from the new, adjacent development AND THAT Council direct staff to report back to Council in Q4 of 2023; AND THAT staff be directed to include funding for sanitary sewer and water service connection to the Platform Tennis Club Facility in the 2024 Budget, for Council’s consideration.

BE IT RESOLVED THAT the next portion of the meeting be closed to the public in order to consider a matter under Section 239 (2) of the Municipal Act, as follows: (b) personal matters about an identifiable individual, including municipal or local board employees; (d) labour relations or employee negotiations (1 item - non-union) (c) a proposed or pending acquisition or disposition of land by the municipality or local board (1 item - Ward 1) (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose (1 Item)

BE IT RESOLVED THAT Council adjourn the In Camera Session and that Council do now Rise with Report. AND THAT the Chief Administrative Officer be and is hereby authorized to undertake the directions provided during the In Camera meeting of October 18, 2023.

BE IT RESOLVED THAT the following By-law be read a first, second and third time and passed: Being a By-law No. 59-2023 to Adopt, Ratify and Confirm the proceedings of Council of the Town of Pelham at its Regular Meeting held on the 18th day of October, 2023.

BE IT RESOLVED THAT this Regular Meeting of Council be adjourned until the next regular meeting scheduled for November 1, 2023 at 9:00 a.m.