Town of Pelham Regular Council Meeting

BE IT RESOLVED THAT the agenda for the October 16, 2024 Regular meeting of Council be adopted, as circulated.

BE IT RESOLVED THAT Council receive the Taxes Written- off Report from the Corporate Services Department; and THAT Council approve the Taxes Written-off in the amount of $56.16 as per the Municipal Act, Sections 357 and 358.

BE IT RESOLVED THAT Council receive the presentation from Jennifer Mueller from the Welland McMaster Family Health Team regarding a Request for Rent Assistance for Education Purpose, for information.

BE IT RESOLVED THAT the following minutes be adopted as printed, circulated and read: 1. RC-16/2024 - October 2, 2024 - Regular Council

BE IT RESOLVED THAT the Consent Agenda items as listed on the October 16, 2024, Council Agenda be received and the recommendations contained therein be approved: 9. Consent Agenda Items to be Considered in Block 9.1 Staff Reports of a Routine Nature for Information or Action 9.1.1 Q3 2024 Fire and By-law Department, 2024-0230-Fire Dept BE IT RESOLVED THAT the Q3/2024 Fire and By-law Enforcement Department Report be received for information. 9.1.2 Q3 2024 Corporate Services Quarterly Report, 2024- 0201-Corporate Services BE IT RESOLVED THAT the Q3/2024-0201 Corporate Services Department Report be received for information. 9.1.3 Q3 2024 RCW Quarterly Report, 2024-0208-Recreation BE IT RESOLVED THAT the Q3/2024 Recreation, Culture and Wellness Department Report be received for information. 9.1.4 Q3 2024 Planning and Development Quarterly Report, 2024-0228-Planning BE IT RESOLVED THAT the Q3/2024 Community Planning and Development Department Report be received for information. 9.1.5 Q3 2024 Public Works COW Report, 2024-0218-Public Works BE IT RESOLVED THAT the Q3/2024 Public Works Department Report be received for information. 9.1.6 Q3 2024 Clerks Quarterly Report, 2024-0238-Clerks BE IT RESOLVED THAT the Q3/2024 Clerk’s Report be received for information. 9.1.7 Memo re Town of Pelham Staff Appointee to the Joint Board of Management - Niagara Regional Courts, 2024-0231- Clerks BE IT RESOLVED THAT Council receive the Memo entitled Town of Pelham Staff Appointee to the Joint Board

THAT the 2025 Council Meeting Schedule be amended to incorporate Option 1: 2 summer meetings in July and August, Option 2: no meetings during March Break, and Option 3: eliminate the first regular meeting of Council in April.

BE IT RESOLVED THAT Council receive Report #2024-0185 Proposed 2025 Council Meeting Schedule, for information; AND THAT the 2025 Council Meeting Schedule as appended to this report be approved, as amended by Options 1, 2 and 3; AND THAT Council direct Staff to publish the 2025 Council Meeting Schedule to the Town of Pelham website; AND THAT Council direct the Town Clerk to prepare the necessary amendments to the procedural by- law, reducing the number of regular Council meetings in July and August from three to two, while scheduling no meetings during March Break, and eliminate the first regular meeting of Council in April, and present it to Council at the next regular meeting.

THAT Council receive Report #2024-0227 – Status of Fees and Charges Update, for information; AND THAT Council direct staff, following completion of the fee review by Watson & Associates Economists Ltd., to provide a further report making recommendations for fees and charges to be imposed by the Town.

BE IT RESOLVED THAT Council receive Report #2024-0223 Cash Management and Debt Policy Updated, for information; AND THAT Council approve the updated S400-07 Capital Financing and Debt Management Policy, as appended.

BE IT RESOLVED THAT Council receive Report #2024-207 -Recommendation Report – Applications for Draft Plan of Subdivision & Zoning By-law Amendment – Maplewood Estates, for information as it pertains to File Nos. 26T19-02-2024 & AM-04- 2024; AND THAT Council directs Planning staff to prepare the necessary Zoning By-law amendment for Council consideration at the next Regular Meeting of Council; AND THAT Council approve the Draft Plan of Subdivision, attached as Appendix A, subject to the conditions in Appendix B.

BE IT RESOLVED THAT Council receive Report #2024-0232 Wellspring Niagara – Lease and Municipal Capital Facility Agreement to Provide property Tax Exemption, for information; AND THAT Council approve the proposed Lease and Municipal Capital Facility Agreement between the Town of Pelham and Wellspring Niagara Cancer Support Foundation; AND THAT if Wellspring Niagara Cancer Support Foundation requests revisions to the proposed agreement, Council authorize and direct staff to make such revisions provided that they are satisfactory to the Town Solicitor and that the Lease and Municipal Capital Facility Agreement remains substantially the same as the draft agreement attached hereto; AND THAT the final Lease and Municipal Capital Facility Agreement and by-law exempting the lands municipally known as 50 Wellspring Way from taxation for municipal and school purposes be presented to Council for approval at the next regular meeting.

BE IT RESOLVED THAT the Council of the Town of Pelham, having given due consideration to the following By-law do now read a first, second and third time and do pass same, and THAT the Mayor and Clerk be and are hereby authorized to sign and seal the by-law: 1. 69-2024 - Being a By-law to regulate animal care and control in the Town of Pelham and repeal By-law Nos. 462(1978), 1450(1992), 97-2010, 2174(2000), 2254(2001) and 3448(2013).

BE IT RESOLVED THAT the next portion of the meeting be closed to the public in order to consider the following: (b) - personal matters about an identifiable individual, including municipal employees and (d) - labour relations or employee negotiations - 1 item (Consideration of Appointments to Advisory Committees) (c) a proposed or pending acquisition or disposition of land by the municipality or local board - 2 items (Ward 1)

BE IT RESOLVED THAT Council reconvene the regular meeting; AND THAT the Chief Administrative Officer be and is hereby authorized to undertake the directions provided during the In Camera meeting of October 16, 2024.

BE IT RESOLVED that Council appoint the following individual to the Pelham Finance and Audit Committee: 1. Doug Wilson AND THAT Council direct the Town Clerk to prepare and present the necessary appointment by-law at the following Regular Meeting of Council.

BE IT RESOLVED THAT the following By-law be read a first, second and third time and passed: Being a By-law No. 70-2024 to Adopt, Ratify and Confirm the proceedings of Council of the Town of Pelham at its Regular Meeting held on the 16th day of October, 2024.

BE IT RESOLVED THAT this Regular Meeting of Council be adjourned until the next regular meeting scheduled for November 6, 2024 at 9:00 am.