Town of Pelham Regular Council Meeting

BE IT RESOLVED THAT the agenda for the September 4, 2024 Regular meeting of Council be adopted, as circulated.

BE IT RESOLVED THAT Council receive the presentation from Sarah Hubble of Canoe Procurement Group of Canada, for information.

BE IT RESOLVED THAT the following minutes be adopted as printed, circulated and read: 1. RC-12/2024 - Regular Council - August 14, 2024

BE IT RESOLVED THAT the Consent Agenda items as listed on the September 4, 2024, Council Agenda be received and the recommendations contained therein be approved: 9. Consent Agenda Items to be Considered in Block 9.1 Staff Reports of a Routine Nature for Information or Action 9.1.1 2026 Municipal Election Voting Methods, 2024-0104- Clerks BE IT RESOLVED THAT Council receive Report #2024-0104 – 2026 Municipal Election Voting Methods, for information. 9.1.2 June 2024 Financial Reports, 2024-0184-Corporate Services BE IT RESOLVED THAT Council receive Report #2024-0184- Corporate Services, June 2024 Financial Reports, for information. 9.2 Advisory Committee Minutes for Information 9.2.1 Committee of Adjustment Minutes - June 3, 2024 and July 2, 2024 BE IT RESOLVED THAT Council receive Committee of Adjustment Minutes for the June 3, 2024 and July 2, 2024 meetings, for information.

BE IT RESOLVED THAT the next portion of the meeting be closed to the public in order to consider the following: (c) - proposed or pending acquisition or disposition of land by the municipality (1 item - Ward 2)

BE IT RESOLVED THAT Council reconvene the regular meeting; AND THAT Council adjourn the In Camera Session and that Council do now Rise: With No Report.

BE IT RESOLVED THAT Council receive Report #2024-0192 Meridian Community Centre Adjacent Lands Implementation Options, for information; AND THAT Council direct staff to proceed with Option 1 – retain North Parcel - with regards to the land options for the Town owned property described as Part 4, Plan 59R-16105; AND THAT Council approves the proposed severance of lands legally described as Part 4, Plan 59R-16105 to create two (2) separate parcels, with the north parcel being approximately 0.9 acres in size and the south parcel being approximately 0.71 acres in size; AND THAT Council directs staff to take the necessary steps to effect the said severance of the lands; AND THAT Council direct staff to bring a by-law to surplus the proposed severed lands, being the north parcel upon a deposited reference plan being issued; AND THAT Council directs staff, to hire a local realtor, to take the necessary steps to offer the south parcel for sale on the open real estate market.

BE IT RESOLVED THAT Council receive Report #2024-0161 Clerk’s Department – Business Case for Licensing and Records Clerk, for information.

BE IT RESOLVED THAT Council receive Report #2024-0187 Beautification Service Standards for Parks Maintenance, for information; AND THAT Council Endorse Service Standards 30601 Service Standards for Beautification – Parks Maintenance.

BE IT RESOLVED THAT Council receive Report #2024-0186 Proposed Fall Commencement of Manager, Recreation, Culture and Wellness Position, for information; AND THAT Council direct the Manager, People Services to immediately commence the recruitment process for the Manager of Recreation, Culture and Wellness.

BE IT RESOLVED THAT Council receive Report #2024-0197 Proposed Joint Tourism Initiative, for information; AND THAT Council approve a 2 year commitment to the Niagara South Coast Tourism Association (“NSCTA”) Fund as a “Class B Member”, commencing January, 2025, including an annual contribution to the NSCTA in the amount of $12,000; AND FURTHER THAT Council direct the Chief Administrative Officer to take any necessary steps to appoint staff to the Steering Group and make administrative-level commitments and contributions to the undertaking, as determined necessary by the CAO, and to report back with progress updates by Q3 of 2025.

BE IT RESOLVED THAT Council receive Report #2024-0176 Update on Changes to Town Purchasing Process, for information; AND THAT Council direct the Chief Administrative Officer to take all necessary steps for Pelham to formally join the ‘Canoe Procurement Group’ operated by LAS; AND THAT Council approve in principle the proposed approaches to the use of ‘Rosters’ in situations where time is of the essence (typically grants and emergencies) or for the purchase of services that are expected to cost less than $100,000.

BE IT RESOLVED THAT the Council of the Town of Pelham, having given due consideration to the following By-law do now read a first, second and third time and do pass same, and THAT the Mayor and Clerk be and are hereby authorized to sign and seal the by-law: 1. By-law 55-2024 - Being a by-law to authorize the Mayor and Clerk to enter into an Agreement with The Herrington Group Ltd. for consulting services as per the Proposal to Coordinate Accessibility for Ontarians with Disability Act Compliance for 2024 - 2026, and to Repeal and Replace By-law #4397(2021).

BE IT RESOLVED THAT the next portion of the meeting be closed to the public in order to consider the following: (b) personal matters about an identifiable individual, including municipal or local board employees; (d) labour relations or employee negotiations (1 item - Advisory Committee Appointment) (c) - proposed or pending acquisition or disposition of land by the municipality (1 item - Ward 2)

BE IT RESOLVED THAT Council reconvene the regular meeting; AND THAT the Chief Administrative Officer be and is hereby authorized to undertake the directions provided during the In Camera meeting of September 4, 2024.

BE IT RESOLVED that Council appoint the following individual to the Pelham Cultural Advisory Committee: 1. Rajbir Kaur AND THAT Council direct the Town Clerk to prepare and present the necessary appointment by-law at the following Regular Meeting of Council.

BE IT RESOLVED THAT the following By-law be read a first, second and third time and passed: Being a By-law No. 56-2024 to Adopt, Ratify and Confirm the proceedings of Council of the Town of Pelham at its Regular Meeting held on the 4th day of September, 2024.

BE IT RESOLVED THAT this Regular Meeting of Council be adjourned until the next regular meeting scheduled for September 18, 2024 at 9:00 am.