Town of Pelham Regular Council Meeting

THAT the agenda be amended to:  Include a verbal report from Councillor Hildebrandt regarding the NPEI;  Move 11.1.3 and 11.1.6 to be heard before 7.1

BE IT RESOLVED THAT the agenda for the December 20, 2023, Regular meeting of Council be adopted, as amended.

BE IT RESOLVED THAT the following minutes be adopted as printed, circulated and read: 1. C-22/2023 - Regular Council Meeting - December 06, 2023

BE IT RESOLVED THAT Council receive Report # 2023-0272 - HONK Agreement for Overnight Parking at the MCC, for information; AND THAT Council approve the authorized signing authorities for the Town of Pelham enter into a service agreement with HONK Mobile Inc. effective January 1, 2024 (Appendix 1).

BE IT RESOLVED THAT Council receive Report #2023-0265 - 2024 User Fees and Charges Report, for information; AND THAT Council receive the 2024 User Fees and Charges and give consideration to adopting By-law 71-2023.

THAT project IT 04-24 Mobile Ticketing System be removed from the 2024 Capital Budget in the amount of $24,000.

BE IT RESOLVED THAT Council receive Report # 2023- 0277 - 2024 Capital Budget for Approval, for information; AND THAT Council receive the 2024 Capital Budget including all motions made by Council at the Committee of the Whole meeting on November 29, 2023; AND THAT Council reduce the Ontario Community Infrastructure Fund (OCIF) allocated to Capital project RD 07-24 Road Rehabilitation by $124,000, and increase the Capital Reserve Transfer by $124,000.

BE IT RESOLVED THAT the Consent Agenda items as listed on the December 20, 2023, Council Agenda be received and the recommendations contained therein be approved: 9. Consent Agenda Items to be Considered in Block 9.1 Presentation of Recommendations Arising from Committee of Council, for Council Approval 9.1.1 SCOW-05-2023 - Special Committee of the Whole - November 29, 2023 (Capital Budget Meeting) BE IT RESOLVED THAT Council hereby approves the Recommendations Resulting from the following: 1. SCOW-05-2023 - Special Committee of the Whole - November 29, 2023 (Capital Budget Meeting) 9.1.2 SCOW-06-2023 - Special Committee of the Whole - December 13, 2023 (Operating Budget Meeting) BE IT RESOLVED THAT Council hereby approves the Recommendations Resulting from the following: 1. SCOW-06-2023 - Special Committee of the Whole - December 13, 2023 (Operating Budget Meeting) 9.2 Minutes Approval - Committee of Council 9.2.1 SCOW-05/2023 - Special Committee of the Whole, Capital Budget Meeting - November 29, 2023 BE IT RESOLVED THAT the following minutes be adopted as printed, circulated and read: 1. SCOW-05/2023 - Special Committee of the Whole, Capital Budget Meeting - November 29, 2023 9.2.2 SCOW-07/2023 - Special Committee of the Whole, Operating Budget Meeting - December 13, 2023 BE IT RESOLVED THAT the following minutes be adopted as printed, circulated and read: 1. SCOW-07/2023 - Special Committee of the Whole, Operating Budget Meeting - December 13, 2023 9.3 Staff Reports of a

BE IT RESOLVED THAT Council receive the verbal update from Niagara Peninsula Energy Inc. from Councillor Hildebrandt and Councillor Ker, for information.

THAT Council defer consideration of the proposed Public Art Policy S100-16 to allow for review of the Policy by the Pelham Cultural Advisory Committee.

BE IT RESOLVED THAT Council receive Report # 2023-0274 – Town Solicitor, for information; AND THAT Council approve By-law No. 73-2023, being a by-law for dissolution of Pelham Sports & Leisure Council; AND THAT Council provide direction on the allocation of any funds received from Pelham Sports & Leisure Council upon dissolution.

BE IT RESOLVED THAT Council receive Report # 2023-0271 - Demand Loan Payment and Establishment of Debt Repayment Reserve, for information; AND THAT Council approve the full payment of the demand loan in the amount of $777,777.89 plus any accrued interest to be funded from the 2023 operating surplus; AND THAT Council approve the establishment of a Debt Repayment Reserve Fund that will be funded from budgeted debt principal and interest payments from existing debentures when these debentures are fully paid up. These funds will be used for future debt payments and/or to replenish negative reserve balances.

BE IT RESOLVED THAT Council receive Report #2023-0272-Corporate Services, for information; AND THAT Council approve the Town of Pelham Water and Wastewater Financial Plan-O.Reg. 453/07 for the period January 1, 2024 to December 31, 2029.

BE IT RESOLVED THAT the Council of the Town of Pelham, having given due consideration to the following By-law do now read a first, second and third time and do pass same, and THAT the Mayor and Clerk be and are hereby authorized to sign and seal the by-law: 1. By-law 68-2023 - Being a By-law to establish a system of administrative penalties for contraventions of designated non-parking By-laws and to repeal By-law No. 4352(2022). 2. By-law 69-2023 - Being a By-law to establish a system of administrative penalties for contraventions of designated By- laws respecting traffic and the parking, standing or stopping of vehicles and to repeal By-law No. 4353(2022). 3. By-law 70-2023 - Being a By-law to amend various by-laws designated under By-law No. 68-2023, being the Administrative Penalty Process By-law for Non-Parking By-laws, and various by-laws designated under By-law No. 69-2023, being the Administrative Penalty Process By-law for Traffic and Parking By-laws. 4. By-law 71-2023 - Being a by-law to amend By-law No. 3728(2016) to establish 2024 Fees and Charges to be collected by the Corporation of the Town of Pelham and to Repeal By-law No. 4504-2023 as amended. 5. By-law 73-2023 - Being a By-law for dissolution of the Pelham Sports & Leisure Council.

BE IT RESOLVED THAT the next portion of the meeting be closed to the public in order to consider a matter under Section 239 (2) of the Municipal Act, as follows: (b) - personal matters about an identifiable individual, including municipal employees and (d) - labour relations or employee negotiations - 1 item (CAO Performance Review)

BE IT RESOLVED THAT Council adjourn the In Camera Session and that Council do now Rise with Report; AND THAT the Chief Administrative Officer be and is hereby authorized to undertake the directions provided during the In Camera meeting of December 20, 2023.

BE IT RESOLVED THAT the following By-law be read a first, second and third time and passed: Being a By-law No. 74-2023 to Adopt, Ratify and Confirm the proceedings of Council of the Town of Pelham at its Regular Meeting held on the 20th day of December, 2023.

BE IT RESOLVED THAT this Regular Meeting of Council be adjourned until the next regular meeting scheduled for January 10, 2024 at 9:00 am.