Town of Pelham Regular Council Meeting

BE IT RESOLVED THAT the agenda for the November 15, 2023, Regular meeting of Council be adopted, as circulated.

BE IT RESOLVED THAT Council receive the 2023 Pelham Summerfest Final Report presentation from Bea Clark of the Pelham Summerfest Working Group, for information.

BE IT RESOLVED THAT Council receive Report #2022-0244 - Pelham Summerfest 2023 Final Report, for information; AND THAT Council maintain the same level of funding for 2024 Pelham Summerfest, being $15,000; AND THAT Council declare Pelham Summerfest 2024, running from July 18-21, 2024, as a “Municipally Significant” event; AND THAT the Clerk be authorized to make an application for a Special Occasion Permit for Pelham Summerfest on Thursday, July 18, 2024, Friday, July 19, 2024, Saturday, July 20, 2024 and Sunday July 21, 2024; AND THAT Council authorize a variance to the Town of Pelham Noise Bylaw No. 4454(2022), for the purpose of facilitating the Summerfest musical venues being conducted as part of the event from 4:00 pm Friday, July 18, 2024, until 1:00 am on Sunday, July 21, 2024; AND THAT Council authorize the following road closures: Pelham Town Square from the rear entrance to the Fonthill Plaza to 60 m west from 4:00 pm Thursday, July 18, 2024 to 10:00 pm of the same day; Pelham Town Square entrance off Pelham Street from 7:00 am, Friday, July 18, 2024 to noon, Monday, July 22, 2024; Pelham Street from Regional Road #20 (Hwy 20) to the south property line of 1419 Pelham Street from 7:00 am Friday, July 18, 2024 to 12:00 pm on Sunday, July 21, 2024; Pelham Street from the south property line of 1419 Pelham Street to College Street from 7:00 am Saturday, July 20, 2024, to 6:00 pm on the same day; Pelham Town Square from 150 m west of Station Street to its termination at

BE IT RESOLVED THAT the following minutes be adopted as printed, circulated and read: 1. C-20/2023 - Regular Council Meeting - November 1, 2023

BE IT RESOLVED THAT the Consent Agenda items as listed on the November 15, 2023 Council Agenda be received and the recommendations contained therein be approved: 10. Consent Agenda Items to be Considered in Block 10.1 Staff Reports of a Routine Nature for Information or Action 10.1.1 2023 Updated Marketing Tools and Distribution, 2023- 0255-Chief Administrator Officer BE IT RESOLVED THAT Council receive Report # 2023-0255 – 2023 Updated Marketing Tools and Distribution, for information. 10.1.2 Memo: Update on the Canboro Road Roadside Safety Review to Investigate the Potential Removal of Rumble Strips, 2023-0258-Public Works BE IT RESOLVED THAT Council receive the November 15, 2023, memo entitled Canboro Road Roadside Safety Review and Potential Rumble Strip Removal, for information. 10.1.3 Q3 2023 Financial Report, 2023-0246-Corporate Services BE IT RESOLVED THAT Council receive Report #2023-0246- Q3 Financial Reports at September 30, 2023, for information; AND THAT Council approve the cancellation of the following projects: RD 15-20 Foss Rd Resurfacing (#300683) in the amount of $500,000 and WST 06-20 Foss Rd Sanitary Sewer Installation (#700175) in the amount of $800,000, so they can be included as part of the larger 2025 Foss Rd road and sanitary sewer project. 10.2 Information Correspondence 10.3 Advisory Committee Minutes for Information 10.3.1 Agricultural Advisory Committee Minutes-August 23 2023 BE IT RESOLVED that Council receive the August 23, 2023 Agricultural Adv

BE IT RESOLVED THAT Council receive the report from Councillor Olson regarding the Niagara Regional Transit Budget Update, for information.

BE IT RESOLVED THAT Council receive the report from Councillor Niznik regarding the Pelham Seniors Advisory Committee, for information.

BE IT RESOLVED THAT Council receive the verbal update from Councillor Hildebrandt regarding the AMO Municipal Energy Symposium, for information.

BE IT RESOLVED THAT Council receive Report #2023-0252 – 2023 Tree Maintenance Program Summary Report and Policy Update, for information; AND THAT Council amend Invasive Species Management Policy S802-03 to add Appendix A, which establishes the invasive species action threshold for Oak Wilt to be set at one confirmed case.

BE IT RESOLVED THAT Council receive Report #2023-0249 – Potential Pilot Project for Personal Alcohol Consumption in Town Parks, for information; AND THAT Council provide direction to staff to proceed with Option 3: Repeal and replace the existing by-laws and implement a pilot project that runs from May 1, 2024 to October 31, 2024 to permit personal alcohol consumption in Peace Park at prescribed times and to prohibit it in other parks and recreational areas.

BE IT RESOLVED THAT Council receive Report 2023- 0239 Summer Chill Series 2023 Final Report, for information; AND THAT Council designate Pelham Summer Chill Supper Market, to be held on Thursdays between June – September 2024 in Peace Park, as a Municipally Significant Event on the following dates: June 13, 2024 – 4:00pm-11:00pm June 20, 2024 – 4:00pm-11:00pm June 27, 2024 – 4:00pm-11:00pm July 4, 2024 - 4:00pm-11:00pm July 11, 2024 – 4:00pm-11:00pm July 18, 2024 - 4:00pm-11:00pm July 25, 2024 – 4:00pm-11:00pm August 1, 2024 – 4:00pm-11:00pm August 8, 2024 – 4:00pm-11:00pm August 15, 2024 – 4:00pm-11:00pm August 22, 2024 – 4:00pm-11:00pm August 29, 2024 – 4:00pm-11:00pm September 5, 2024 – 4:00pm-11:00pm AND THAT the Clerk be authorized to make an application for a Special Occasion Permit for Pelham Summer Chill Supper Market; AND THAT Council direct Staff to proceed with Option 1: Expand the licensed area to include the entire Peace Park event area; AND THAT Council approve road closures on Thursday nights from June 13, 2024 – September 5, 2024, from 5:00 p.m. – 9:00 p.m. between 39 Pelham Town Square and 31 Pelham Town Square.

BE IT RESOLVED THAT the Council of the Town of Pelham, having given due consideration to the following By-law do now read a first, second and third time and do pass same, and THAT the Mayor and Clerk be and are hereby authorized to sign and seal the by-law: 1. By-law 62-2023 - Being a by-law to amend By-law 13-2023, confirming various appointments to Advisory Committees of the Town of Pelham for the 2022-2026 Term of Council and to appoint members to the Pelham Cultural Advisory Committee. 2. By-law 63-2023 - Being a By-law to amend Zoning By-law 4481(2022), as amended, to rezone lands located at 56 Philmori Boulevard, legally described as Lot 107, Plan 59M403, Town of Pelham, Regional Municipality of Niagara, from the Residential 1-64 (R1-64) zone to the site-specific Residential 1- 128 (R1-128) zone.

WHEREAS Downtown Fenwick has 17 decorative streetlights, 12 LED and five gas-lit; AND WHEREAS Council for the Town of Pelham recognizes that gas-lit streetlights are costly to maintain due to glass replacement and operational costs, as well as their inability to produce sufficient lumens; NOW THEREFORE BE IT RESOLVED THAT Council direct staff to prepare a report for Q1 of 2024 providing for efficient and sustainable options to replace the existing five decorative gas-lit streetlights in Fenwick.

BE IT RESOLVED THAT the next portion of the meeting be closed to the public in order to consider a matter under Section 239 (2) of the Municipal Act, as follows: (d) - labour relations or employee negotiations - 1 item (CUPE 1287) (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose - 1 item (Redecan Compliance)

BE IT RESOLVED THAT Council adjourn the In Camera Session and that Council do now Rise with Report; AND THAT Council directs the Chief Administrative Officer and Manager of People Services to ratify the collective agreement with CUPE Local 1287 for a four-year term.

BE IT RESOLVED THAT the following By-law be read a first, second and third time and passed: Being a By-law No. 64-2023 to Adopt, Ratify and Confirm the proceedings of Council of the Town of Pelham at its Regular Meeting held on the 15th day of November, 2023.

BE IT RESOLVED THAT this Regular Meeting of Council be adjourned until the next regular meeting scheduled for December 6, 2023 at 9:00 am.