Town of Pelham Regular Council Meeting

BE IT RESOLVED THAT the agenda for the November 6, 2024, Regular meeting of Council be adopted, as circulated.

BE IT RESOLVED THAT Council receive the presentation from Carol Nagy, Executive Director of Hospice Niagara, regarding the Make Hospice a Home campaign, for information.

BE IT RESOLVED THAT the Town of Pelham waive facility rental fees to the Fonthill District Kinsmen for the use of the Meridian Community Centre during the Home Show and the Craft Show for the next two years, being 2025 and 2026.

BE IT RESOLVED THAT Council receive the presentation from Kevin Coyle and Thom Hounsell of the Fonthill District Kinsmen, regarding a compensation request for the 2024 Home Show, for information.

BE IT RESOLVED THAT Council receive the Natural Asset Management Project Results presentation from Samantha Witkowski, Environmental Coordinator, for information.

BE IT RESOLVED THAT the following minutes be adopted as printed, circulated and read: 1. C-17/2024 Regular Council Meeting - October 16, 2024

BE IT RESOLVED THAT the Consent Agenda items as listed on the November 6, 2024 Council Agenda be received and the recommendations contained therein be approved, save and except 9.4.1: Consent Agenda Items to be Considered in Block 9.1 Presentation of Recommendations Arising from Committee of Council, for Council Approval BE IT RESOLVED THAT Council hereby approves the Recommendations Resulting from the following: PCOW-07/2024 - Public Meeting under the Planning Act - October 9, 2024 9.2 Minutes Approval - Committee of Council 9.2.1 PCOW-07/2024 - Public Meeting under the Planning Act - October 9, 2024 BE IT RESOLVED THAT Council receive the October 9, 2024 Public Meeting minutes dated October 9, 2024, for information. 9.3 Staff Reports of a Routine Nature for Information or Action 9.3.1 Pelham-Greenbelt Natural Asset Management Project, 2024-0253-Planning BE IT RESOLVED THAT Council receive Report 2024-0253 Pelham-Greenbelt Natural Asset Management Project Summary, for information. 9.3.2 Completion of Pilot Project for Personal Alcohol Consumption in Peace Park, 2024-0244-Clerks BE IT RESOLVED THAT Council receive the Memo 2024-0244 Completion of Pilot Project for Personal Alcohol Consumption in Peace Park, for information. 9.4 Information Correspondence 9.4.1 Good Roads Association, Establishment of an Ontario Rural Road Safety Program BE IT RESOLVED THAT Council receive the correspondence from the Good Roads Association regarding Establishment of an Ontario Rural Road Safet

BE IT RESOLVED THAT Council receive the correspondence from the Good Roads Association regarding the establishment of an Ontario Rural Road Safety Program, for information; AND THAT Council endorse and support the motion as circulated by the Good Roads Association, being: WHEREAS official statistics from the Government of Ontario confirm that rural roads are inherently more dangerous than other roads; AND WHEREAS despite only having 17% of the population, 55% of the road fatalities occur on rural roads; AND WHEREAS rural, northern, and remote municipalities are fiscally strained by maintaining extensive road networks on a smaller tax base; AND WHEREAS preventing crashes helps to alleviate the burden on Ontario’s already strained rural health care system; AND WHEREAS roadway collisions and associated lawsuits are significant factors in runaway municipal insurance premiums. Preventing crashes can have a significant impact in improving municipal risk profiles; THEREFORE, BE IT RESOLVED THAT the Town of Pelham requests that the Government of Ontario take action to implement the rural road safety program that Good Roads has committed to lead. It will allow Ontario's rural municipalities to make the critical investments needed to reduce the high number of people being killed and seriously injured on Ontario’s rural roads; AND FURTHER THAT a copy of this resolution be forwarded to Hon. Doug Ford, Premier, Hon. Prabmeet Singh Sarkaria, Minister of Transportation, Hon. Kinga Surma, Mi

BE IT RESOLVED THAT the next portion of the meeting be closed to the public in order to consider the following: (b) personal matters about an identifiable individual, including municipal or local board employees; (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose - 1 item (Cannabis)

BE IT RESOLVED THAT Council reconvene the regular meeting.

THAT the motion be amended to insert Option 2, being a by-law with no odour threshold, into the third recital.

BE IT RESOLVED THAT Council receive Report #2024-0241 Regulation of Cannabis Odour in the Town of Pelham, for information; AND THAT Council determine its preferred approach to odour regulation in the Town of Pelham; AND THAT Council approve, in principle, the proposed Odour Management By-law that corresponds to its preferred approach, being Option 2; AND THAT Council provide direction to staff on the administrative penalty amounts proposed for contraventions of the proposed Odour Management By-law; AND THAT Council direct that the proposed Odour Management By-law Option 2 be presented to Council, as amended, for consideration at the next regular meeting of Council.

BE IT RESOLVED THAT Council receive Report #2024-0209 Updated Council Correspondence Policy S201-19, for information; AND THAT Council approve the revisions to the Council Correspondence Policy S201-19, as appended.

BE IT RESOLVED THAT Council receive Report #2024-0140 Special Event Permit and Vendor Licensing By-laws, for information; AND THAT Council approve, in principle, the appended Special Event Permit By-law; AND THAT Council approve, in principle, the appended Vendor Licensing By-law; AND THAT Council direct the Town Clerk to prepare and present the Special Event Permit By-law and Vendor Licensing By-law for consideration at the next Regular Meeting of Council.

BE IT RESOLVED THAT Council receive Report #2024-0255 Asset Management Plan and Engineering Standards, for information; AND THAT Council approves the award of the assignment to Update the Town’s Asset Management Plan to comply with Ontario Regulation 588/17 to GEI Consultants Canada Inc. in the amount of $87,091.30 (including non-rebated HST of 1.76%). AND THAT Council approves the funding for the Update to the Town’s Asset Management Plan from the Roads Capital Reserve in the amount of $87,091.30.

THAT Council defer consideration of items 13.2.5, 13.2.6, 13.2.8 and 13.2.9 to the November 20th, 2024 Regular Council meeting agenda.

BE IT RESOLVED THAT Council receive Report # 2024-237 Recommendation Report – Application for Zoning By-law Amendment – Forest Park, for information; AND THAT Council directs Planning staff to prepare the necessary Zoning By-law amendment for Council consideration at the next Regular Meeting of Council.

BE IT RESOLVED THAT the Council of the Town of Pelham, having given due consideration to the following By-law(s) do now read a first, second and third time and do pass same, and THAT the Mayor and Clerk be and are hereby authorized to sign and seal the by-law(s): 1. By-law 71-2024 - Being a By-law to amend By-law No. 4507(2022), as amended, being a By-law to govern the proceedings of the Town of Pelham Council, its Committees, the conduct of its Members and the calling of Meetings, for the purpose of revising the Council Meeting Schedule. 2. By-Law 72-2024 - Being a by-law to authorize the Mayor and Clerk to enter into a Municipal Capital Facility Agreement and to exempt the lands described in the said agreement from taxation for municipal and school purposes. 3. By-Law 73-2024 - Being a By-law to amend Zoning By-law 4481(2022), as amended, for lands on the south side of Quaker Road, and east of Pelham Street, legally described as Part of Lot 237, Former Township of Thorold, in the Town of Pelham, Regional Municipality of Niagara, and municipally known as 729, 735, and 743 Quaker Road, from the Residential Development (RD) Zone to the Residential Two (R2) and Residential Multiple 1 Exception 167 (RM1-167) zones. 4. By-Law 74-2024 - Being a by-law to amend By-law 13-2023, confirming various appointments to Advisory Committees of the Town of Pelham for the 2022-2026 Term of Council and to appoint a member to the Pelham Finance and Audit Committee.

WHEREAS the Town of Pelham is committed to the protection of persons and property, including members of the public, employees, and municipal assets; AND WHEREAS one of the methods used by the Town to enhance safety and security and mitigate risk is the operation of video surveillance cameras in public areas; AND WHEREAS the Town recognizes the importance of safeguarding the privacy of persons whose images are obtained through video surveillance while ensuring the security of Town facilities; AND WHEREAS the Town further recognizes that the collection, retention and custody of images obtained through video surveillance must adhere to all applicable privacy legislation, including the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA), the Charter of Rights and Freedom (Charter), and the guidelines established by the Information and Privacy Commissioner of Ontario (IPC); AND WHEREAS a policy for the management of video surveillance images is essential for the Town to balance personal privacy rights with public safety objectives and to comply with MFIPPA and Charter requirements, as well as direction from the IPC; NOW THEREFORE BE IT RESOLVED THAT Council direct staff to complete an internal review of the current use, retention, custody, access, and destruction of images collected by the Town’s video surveillance system taking into consideration all relevant legislation, including MFIPPA, the Charter, and the IPC Guidelines, and to identify to Council any rec

THAT Council defer In Camera Session 2, and all items contained within the In Camera Session 2 agenda, to the November 20, 2024, Regular Council meeting agenda.

THAT the Chief Administrative Officer be and is hereby authorized to undertake the directions provided during the In Camera meeting of November 6, 2024.

BE IT RESOLVED THAT the following By-law be read a first, second and third time and passed: Being a By-law No. 75-2024 to Adopt, Ratify and Confirm the proceedings of Council of the Town of Pelham at its Regular Meeting held on the 6th day of November, 2024.

BE IT RESOLVED THAT this Regular Meeting of Council be adjourned until the next regular meeting scheduled for November 20, 2024, at 9:00 am.