Town of Pelham Regular Council Meeting

THAT the agenda be amended to:  Include a notice of motion by Deputy Mayor Wink;  Include an item of new business by Councillor Niznik;  Add a closed-session item under section 239(2)(f) (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose;  Re-order the agenda to move item 12 New Business, following the in-camera session.

BE IT RESOLVED THAT the agenda for the August 16, 2023 Regular meeting of Council be adopted, as amended.

BE IT RESOLVED THAT the following minutes be adopted as printed, circulated and read: 1. C-14/2023 - Regular Council Meeting - July 26, 2023

BE IT RESOLVED THAT the Rules of Procedure as contained in the Town of Pelham Procedural By-law, be suspended as they pertain to Delegations and Presentations and that the Delegation by Tim Toffolo of the Pelham Panthers Junior Hockey Club be permitted, requiring a 2/3 majority vote.

BE IT RESOLVED THAT Council receive Report #2023-0123, for information; AND THAT Council approve the Professional Training and Education Financial Assistance Policy S600-18, as amended.

BE IT RESOLVED THAT Council receive Report #2023-0185 Proposed Policy for Donations to the Town of Pelham, for information; AND THAT Council approve proposed Policy No. S400-11 – Donations to the Town of Pelham.

BE IT RESOLVED THAT Council receive Report # 2023-0177 – Proposed Replacement of Town of Pelham Sign By-law, for information; AND THAT Council approve, in principle, the proposed sign regulation by-law as presented; AND THAT Council direct that the proposed by-law be presented to Council for consideration at the next regular meeting of Council.

THAT the motion be amended to strike paragraph 3 and replace it with the following: AND THAT Council directs staff to proceed with repainting the existing line markings and install removable bollards along the road centerline within the cross walk excluding the winter months November to March; AND install a digitized speed sign for westbound traffic on Canboro Road between Sandra Drive and the Pedestrian crossing approaching the pedestrian crossing with project costs being charged to RD 10-23.

BE IT RESOLVED THAT Council receive Report #2023-0182 - Wellington Heights Pedestrian Crossing, for information; AND THAT Council directs staff to not proceed with the installation of a LEVEL 2 – Type B PXO crossing on Canboro Road at Wellington Heights School as approved in the 2023 Capital Budget under project RD 10-23; AND THAT Council directs staff to proceed with repainting the existing line markings and install removable bollards along the road centerline within the cross walk excluding the winter months November to March; AND install a digitized speed sign for westbound traffic on Canboro Road between Sandra Drive and the Pedestrian crossing approaching the pedestrian crossing with project costs being charged to RD 10-23.

BE IT RESOLVED THAT Council receive Report #2023-0183 - Station Street Watermain Replacement Project, for information; AND THAT Council approve the award of the Station Street Watermain Replacement Project to Demar Construction Inc. in the amount of $356,694, plus applicable taxes of $6,278, for a total project cost of $362,972; AND THAT Council approve a budget increase of $187,972 for project WTR 04-21, funded through the reallocation of funds from project WTR 03-21.

BE IT RESOLVED THAT the next portion of the meeting be closed to the public in order to consider a matter under Section 239 (2) of the Municipal Act, as follows: (b) - personal matters about an identifiable individual, including municipal employees - 1 item (Consideration of Appointments to Advisory Committees) (d) labour relations or employee negotiations - 1 item (CUPE 1287) (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose.

BE IT RESOLVED THAT Council adjourn the In Camera Session and that Council do now Rise with Report AND THAT the Chief Administrative Officer be and is hereby authorized to undertake the directions provided during the In Camera meeting of August 16, 2023.

BE IT RESOLVED THAT Council appoint the following individual to the Pelham Active Transportation Committee: 1. Adam Carter AND THAT Council direct the Town Clerk to prepare and present the necessary appointment by-law at the following Regular Meeting of Council.

BE IT RESOLVED THAT the Rules of Procedure as contained in the Town of Pelham Procedural By-law, be suspended as they pertain to notice of New Business requiring a 2/3 majority vote; AND THAT Council discuss and proceed to file an appeal to the Ontario Land Tribunal regarding the August 8, 2023, Committee of Adjustment decision to grant Minor Variance File A16/2023P.

BE IT RESOLVED THAT the following By-law be read a first, second and third time and passed: Being a By-law No. 47-2023 to Adopt, Ratify and Confirm the proceedings of Council of the Town of Pelham at its Regular Meeting held on the 16th day of August, 2023.

BE IT RESOLVED THAT this Regular Meeting of Council be adjourned until the next regular meeting scheduled for September 6, 2023 at 9:00 am.