Town of Pelham Regular Council Meeting

THAT the agenda be amended to include item 10.4.4, information correspondence; AND THAT the agenda be re-ordered to consider item 12.2.1, Recommendation Report regarding Additional Residential Units, immediately following item 7.1.

BE IT RESOLVED THAT the agenda for the March 25, 2026, regular meeting of Council be adopted, as amended.

BE IT RESOLVED THAT Council receive a presentation from Rocco Vacca, representative of Fonthill Gardens Inc., regarding Burying the Hydro Lines on Hwy 20, for information.

THAT clause 2 be amended to insert Option 2: Cancel the utility relocation project and return the securities to the developers.

BE IT RESOLVED THAT Council receive report 2026-0059 “Conversion of Overhead to Underground Hydro Lines along Highway 20, Fonthill” for information; AND THAT Council direct staff to pursue Option 2: Cancel the utility relocation project and return the securities to the developers, with respect to the Utility Relocation project on Hwy 20 from Sobeys Plaza to Rice Road.

THAT the motion be amended to direct that Section 3.29.1 (b) of the draft By-law contained in Appendix “A” be revised to delete the sentence: “An ARU located in the basement of the primary dwelling unit may occupy the entire basement.”

BE IT RESOLVED THAT Council receive Report 2026-0061 for information; AND THAT Council direct Planning Staff to prepare the By-law for Council’s consideration in accordance with Appendix “A”, as amended.

BE IT RESOLVED THAT the following minutes be adopted as printed, circulated and read: 1. C-05/2026 Regular Council Meeting - March 04, 2026 2. SC-06/2026 Special Council Meeting - March 11, 2026

BE IT RESOLVED THAT the consent agenda items as listed on the March 25, 2026, Council agenda be received and the recommendations contained therein be approved: 10.1. Mayoral Directions and Decisions Strong Mayor Powers were not exercised between the previous agenda's publication and the release of this agenda. 10.2. Staff Reports of a Routine Nature for Information or Action 10.2.1. 2025 Sanitary Collection System Annual Performance Report, 2026- 0058-Public Works BE IT RESOLVED THAT Council receive memo 2026-0058 “2025 Sanitary Collection System Annual Performance Report” for information. 10.3. Action Correspondence of a Routine Nature 10.3.1. Karen Chambers Request for Scammer Awareness Month Proclamation BE IT RESOLVED THAT the Corporation of the Town of Pelham received the proclamation request from Karen Chambers, for information. 10.4. Information Correspondence 10.4.1. 2025-03-18 Letter from Ombudsman Ontario re: Closed Meeting Complaint BE IT RESOLVED THAT Council receive the letter dated March 18, 2026, from Ombudsman Ontario regarding a Town of Pelham Closed Meeting Complaint investigation, for information. 10.4.2. Georgio Panici re: Additional Residential Units in the Town of Pelham BE IT RESOLVED THAT Council receive the correspondence from Georgio Panici regarding Additional Residential Units in the Town of Pelham, for information. 10.4.3. Tony Mancini and Dan Covello re: Additional Residential Units in the Town of Pelham BE IT RESOLVED THAT Council receive the co

BE IT RESOLVED THAT Council receive report 2026-0022 “Delegation of Authority for Restricted Acts Following Nomination Day – 2026 Municipal Election,” for information; AND THAT Council direct the Clerk to include the draft By-law on the next Regular Council agenda for consideration.

BE IT RESOLVED THAT Council receive report 2026-0064, “Administrative Penalty By-law for Parking and Traffic Matters: Schedule “A” Update”, for information; AND THAT Council approve the proposed updated Schedule “A” to By-law No. 69-2023, the Administrative Penalty Process By-law for Traffic and Parking By-laws; AND THAT Council approve in principle By-law No. 17-2026, being a By-law to amend Town of Pelham By-law No. 89-2023, being the Administrative Penalty Process By-law for Traffic and Parking By-laws.

BE IT RESOLVED THAT Council receive report 2026-0066, “Proposed Licence Agreement with Pelham Historical Society”, for information; AND THAT Council authorizes and directs staff to enter into a licence agreement with the Pelham Historical Society, which agreement shall be in a form satisfactory to the Town Solicitor and substantially the same as the draft licence agreement attached hereto.

BE IT RESOLVED THAT Council receive report 2026-0051 “2026 Water Model Update,” for information; AND THAT Council approve the award of Part A of the 2026 Water Model Update WRT 04-26 in the amount of $42,780 (plus applicable taxes) to GEI Consultants Inc.

BE IT RESOLVED THAT Council receive report 2026-067 “2026 Asset Management Plan Update,” for information; AND THAT Council approves the award of Asset Management Policy & Annual Report in the amount of $39,273 (plus applicable taxes) to GEI Consultants Inc. to complete the Annual Progress Update to the Asset Management Plan and the update to the Asset Management Policy. AND THAT Council approves the additional funding for RD 13- 26 in the amount of $19,273 from the Roads Reserves.

BE IT RESOLVED THAT Council receive report 2026-0062 “2026 Water User Fees,” for information; AND THAT Council approve the new Water User fees, as outlined in this report, to take effect April 1, 2026.

BE IT RESOLVED THAT the following by-law(s) be read a first, second and third time and passed: 1. 17-2026: Being a By-law to amend Town of Pelham By-law No. 69-2023, being the Administrative Penalty Process By-law for Traffic and Parking By- laws, to repeal and replace Schedule “A”.

THAT Council resolve into a Closed Session to consider the following matters: 1. Closed Session Report 2026-0069 - Development Charge Appeal Update Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board, as per Section 239(2)(e) of the Municipal Act, 2001. Advice that is subject to solicitor-client privilege, including communications necessary for that purpose, as per Section 239(2)(f) of the Municipal Act, 2001. 1. Closed Session Report 2026-0043 - Potential Acquisition of Land for Municipal Purposes A proposed or pending acquisition or disposition of land by the municipality or local board, as per Section 239(2)(c) of the Municipal Act, 2001.

BE IT RESOLVED THAT Council now reconvene in regular session; AND THAT Council rise from the In Camera meeting with no report; AND THAT the Chief Administrative Officer and Town Solicitor be, and are hereby, authorized to undertake the directions provided during the In Camera meeting held on March 25, 2026.

BE IT RESOLVED THAT the following By-law be read a first, second and third time and passed: Being a By-law No. 18-2026 to Adopt, Ratify and Confirm the proceedings of Council of the Town of Pelham at its regular meeting held on the 25 day of March, 2026.

BE IT RESOLVED THAT this regular meeting of Council be adjourned until the next regular meeting scheduled for April 8, 2026, at 9:00 a.m.