Town of Pelham Regular Council Meeting

BE IT RESOLVED THAT the agenda for the September 17, 2025, Regular meeting of Council be adopted, as circulated.

BE IT RESOLVED THAT Council receive the presentation from Dr. Lesley Rigg regarding Brock University's Strategic Plan and collaboration opportunities with the Town of Pelham, for information.

BE IT RESOLVED THAT Council receive the Taxes Written-off Report from the Corporate Services Department; AND THAT Council approve the Taxes Written-off in the amount of $6,588.90 as per the Municipal Act, Sections 357 and 358.

BE IT RESOLVED THAT the following minutes be adopted as printed, circulated and read: 1. C-14/2025 Regular Council Meeting - September 3, 2025

BE IT RESOLVED THAT the Consent Agenda items as listed on the September 17, 2025 Council Agenda be received and the recommendations contained therein be approved: 10.1 Mayoral Directions and Decisions Strong Mayor Powers were not exercised between the previous agenda's publication and the release of this agenda. 10.2 Information Correspondence 10.2.1. Ombudsman Ontario 2024-2025 Annual Report BE IT RESOLVED THAT Council receive the Ombudsman Ontario 2024-2025 Annual Report, for information. 10.3 Regional Municipality of Niagara Correspondence for Information or Action 10.3.1. Pelham Q2 2025 Commingled Statistics - Niagara Transit BE IT RESOLVED THAT Council received the correspondence from Niagara Transit, regarding Q2 Statistics from the Niagara Regions' commingled transit services, for information.

BE IT RESOLVED THAT Council receive report 2025-0191 “Artificial Intelligence (AI) Policy,” for information; AND THAT Council adopt Artificial Intelligence Policy S401-06, as appended.

BE IT RESOLVED THAT Council receive report 2024-0204 “Next Steps on the Conversion of Overhead to Underground Hydro Lines along Highway 20, Fonthill,” for information; AND THAT Council direct staff to work with Hydro One to proceed with a Class A Estimate and required easement works for the conversion of overhead to underground hydro lines along Highway 20 in Fonthill, and subsequently report back to Council on next steps for future direction.

BE IT RESOLVED THAT Council receive report 2025-0199 “Engineering Assignment for the Reconstruction of Merritt Road between Pelham Street and Rice Road,” for information; AND THAT Council direct staff to issue a Request for Proposal (RFP) to complete a 30 percent design on Merritt Road in the amount of $150,000; AND THAT the $150,000 to complete the Engineering assignment be funded from the Roads Reserve and Housing- Enabling Water Systems Fund (HEWSF).

BE IT RESOLVED THAT Council receive report 2025-2000 “Advance Replacement of a Tandem Axle Snowplow,” for information; AND THAT Council approve the purchase of a new tandem axle truck to replace an existing unit in 2025 through the Canoe Procurement Group for $432,480 (including net HST); AND THAT Council direct staff to fund the replacement from the Fleet Reserve.

BE IT RESOLVED THAT the Council of the Town of Pelham, having given due consideration to the following By-law(s) do now read a first, second and third time and do pass same, and THAT the Mayor and Clerk be and are hereby authorized to sign and seal the by-law(s): 1. By-law 47-2025 - Being a by-law to repeal and replace By-law 32-2025, and appoint Jodi Conte as Deputy Clerk for the Corporation of the Town of Pelham.

BE IT RESOLVED THAT the following By-law be read a first, second and third time and passed: Being a By-law No. 48-2025 to Adopt, Ratify and Confirm the proceedings of Council of the Town of Pelham at its Regular Meeting held on the 17th day of September 2025.

BE IT RESOLVED THAT this Regular meeting of Council be adjourned until the next regular meeting scheduled for October 1, 2025, at 9:00 am.