Town of Pelham Regular Council Meeting

THAT the agenda be amended to add information correspondence under item 9.3.

BE IT RESOLVED THAT the agenda for the December 17, 2025, Regular meeting of Council be adopted, as amended.

THAT the CAO be directed to prepare commentary regarding the consolidation of conservation authorities, supporting the continued autonomy of the NPCA, and providing suggestions for potential changes.

BE IT RESOLVED THAT Council receive the presentation from Frank Mannella requesting an amendment to the Traffic and Parking By-law to create a snow clearing exemption parking permit, for information.

BE IT RESOLVED THAT the following minutes be adopted as printed, circulated and read: 1. C-20/2025 Regular Council Meeting - December 03, 2025

BE IT RESOLVED THAT the Consent Agenda items as listed on the December 17, 2025 Council Agenda be received and the recommendations contained therein be approved: 9.1. Mayoral Directions and Decisions Strong Mayor Powers were not exercised between the previous agenda's publication and the release of this agenda. 9.2. Staff Reports of a Routine Nature for Information or Action 9.2.1. 2025 Summer Chill Series Final Report, 2025-0243-Recreation BE IT RESOLVED THAT Council receive report 2025-0243 2025 Summer Chill Series Final Report, for information; AND THAT Council designate Pelham Summer Chill Supper Market, to be held on Thursdays between June – September 2026 in Peace Park, as a Municipally Significant Event on the following dates: June 11, 2026 – 4:00pm-11:00pm June 18, 2026– 4:00pm-11:00pm June 25, 2026 – 4:00pm-11:00pm July 2, 2026 – 4:00pm-11:00pm July 9, 2026 – 4:00pm-11:00pm July 16, 2026 - 4:00pm-11:00pm July 23, 2026 – 4:00pm-11:00pm July 30, 2026 – 4:00pm-11:00pm August 6, 2026 – 4:00pm-11:00pm August 13, 2026 – 4:00pm-11:00pm August 20, 2026 – 4:00pm-11:00pm August 27, 2026 – 4:00pm-11:00pm September 3, 2026 – 4:00pm-11:00pm September 10, 2026 – 4:00pm-11:00pm AND THAT the Clerk be authorized to make an application for a Special Occasion Permit for the Pelham Summer Chill Supper Market; AND THAT Council approve road closures on Thursday nights from June 18, 2026 – September 10, 2026, from 3:00 p.m. – 9:00 p.m. between 39 Pelham Town Square and 31 Pelham Town Squar

BE IT RESOLVED THAT Council receive report 2025-0262 “Initiated Zoning By-law Amendment for Additional Residential Units,” for information; AND THAT Council direct Town of Pelham Community Planning & Development staff proceed as outlined in Report 2025-0262 with a Zoning By-law Amendment for Additional Residential Units.

That the second clause be amended to add: THAT Appendix “A” be amended by deleting from Section 6: “Residential” the requirement that “A front-facing attached garage shall be set back at least 1.5 m from the front wall of the dwelling.

BE IT RESOLVED THAT Council receive report 2025-0265 “Recommendation Report – Housekeeping Zoning By-law Amendment for information,” for information; AND THAT Council direct Staff to prepare the necessary By- law for Council’s consideration in accordance with the summary attached as Appendix “A”, as amended by deleting from Section 6: Residential the requirement that “A front- facing attached garage shall be set back at least 1.5 m from the front wall of the dwelling.”

BE IT RESOLVED THAT Council receive report 2025-0261 “Update on Library Renovation Project Professional Services Fees,” for information; AND THAT Council approve the Detailed Design Assignment of Phase 2 for FAC 05-23 in the amount of $131,642 (plus applicable taxes) to Ward 99 Architects to complete the detailed design for Phase 2 of the project; AND THAT Council approve the additional funding for FAC 05- 23 in the amount of $75,642 from the Facilities Reserve.

BE IT RESOLVED THAT Council receive report 2025-0212 “Election Sign By-law Update,” for information; AND THAT Council approve the by-law, in principle, and direct the Clerk to place the by-law on an upcoming Council Agenda for formal consideration; AND THAT Council direct staff to prepare and present the accompanying Administrative Penalty By-law amendment.

BE IT RESOLVED THAT Council receive report 2025-0268 “Town Endorsement of an Initiative to Combat Human Trafficking in the Hospitality and Tourism Sector,” for information; AND THAT Council endorse, in principle, the regional Code of Conduct for Human Trafficking Prevention as proposed by TOES Niagara and Brock University; AND THAT the Town of Pelham commit to implementing the training components of the Code of Conduct, with People Services arranging a human trafficking awareness session for all staff, and further, that the Town display human trafficking prevention and awareness materials in appropriate municipal facilities; AND THAT Town administration also arrange supplementary, role-specific training for staff whose duties involve entering private residences or engaging frequently with the public by 2027; AND THAT a copy of this resolution be forwarded to TOES Niagara indicating the Town’s principled support of the initiative.

BE IT RESOLVED THAT the Council of the Town of Pelham, having given due consideration to the following By-law(s) do now read a first, second and third time and do pass same, and THAT the Mayor and Clerk be and are hereby authorized to sign and seal the by-law(s): 1. By-law 57-2025 - Being a By-law to delegate certain statutory powers and duties of the Corporation of the Town of Pelham to municipal staff. 2. By-law 58-2025 - Being a By-law to establish fees and charges to be collected by the Town of Pelham for 2026.

THAT Council resolve into a Closed Session to consider the following matters: 1. Closed Session Report 2025-00266 - Technical Planning Matter Update Labour relations or employee negotiations, as per Section 239(2)(d) of the Municipal Act, 2001. Advice that is subject to solicitor-client privilege, including communications necessary for that purpose, as per Section 239(2)(f) of the Municipal Act, 2001. Education or Training, as per Section 239(3.1) of the Municipal Act, 2001. 2. Closed Session Report 2025-0269 - Legal Claims 2025 Update Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board, as per Section 239(2)(e) of the Municipal Act, 2001.

BE IT RESOLVED THAT Council reconvene the regular meeting; AND THAT Council do now Rise with No Report.

BE IT RESOLVED THAT the following By-law be read a first, second and third time and passed: Being By-law No. 59-2025 to Adopt, Ratify and Confirm the proceedings of Council of the Town of Pelham at its Regular Meeting held on the 17th day of December, 2025.

BE IT RESOLVED THAT this Regular meeting of Council be adjourned until the next regular meeting scheduled for January 14, 2026, at 9:00 am.