Town of Pelham Regular Council Meeting

BE IT RESOLVED THAT the agenda for the June 4, 2025, Regular meeting of Council be adopted, as circulated.

BE IT RESOLVED THAT Council receive the Planning and Engineering Fees and Charges presentation from Watson & Associates Economists Ltd., for information.

THAT the motion be amended to strike the implementation date of January 1, 2026 and insert September 1, 2025.

BE IT RESOLVED THAT Council receive report 2025-0139 “Town of Pelham 2025 Planning and Engineering User Fee Study,” for information; AND THAT Council approve the proposed Planning and Engineering User Fees and Charges to be implemented on September 1, 2025.

BE IT RESOLVED THAT Council receive the presentation from GEI Consultants regarding the Asset Management Plan overview, for information.

BE IT RESOLVED THAT Council receive the verbal presentation from Rob Ward regarding use of the water hauling station, for information.

BE IT RESOLVED THAT Council suspend the rules of procedure to permit a time extension for the delegation from Niagara Health, allowing the delegate(s) to speak for up to ten (10) minutes, instead of the allotted five (5) minutes, in order to provide a more comprehensive presentation to Council.

BE IT RESOLVED THAT Council receive the funding request from Niagara Health for the South Niagara Hospital, for information; AND THAT Council direct staff to explore the feasibility of the request, including potential financing options, and report back to Council.

BE IT RESOLVED THAT the following minutes be adopted as printed, circulated and read: 1. C-09/2025 Regular Council Meeting - May 21, 2025

BE IT RESOLVED THAT the Consent Agenda items as listed on the June 4, 2025 Council Agenda be received and the recommendations contained therein be approved: 9. Consent Agenda Items to be Considered in Block 9.1 Mayoral Directions and Decisions Strong Mayor Powers were not exercised between the previous agenda's publication and the release of this agenda. 9.2 Presentation of Recommendations Arising from Committee of Council, for Council Approval BE IT RESOLVED THAT Council hereby approves the Recommendations Resulting from the following: PCOW-04-2025 Public Meeting under the Planning Act - May 14, 2025 9.3 Minutes Approval - Committee of Council BE IT RESOLVED THAT the following minutes be adopted as printed, circulated and read: PCOW-04/2025 Public Meeting under the Planning Act - May 14, 2025 9.4 Staff Reports of a Routine Nature for Information or Action 9.4.1 Amendment to By-law 89-2000 'Schedule C' - Parking Prohibited- Specified Places - with Signs , 2025-0126-Public Works BE IT RESOLVED THAT Council receive memo 2025-0126 “Amendment to By-law 89-2000 'Schedule C' - Parking Prohibited- Specified Places – with Signs”, for information. 9.5 Information Correspondence 9.6 Regional Municipality of Niagara Correspondence for Information or Action 9.6.1 Niagara Region - Combined Sewer Overflow Control Program – 2025 Funding Recommendations BE IT RESOLVED THAT Council receive the correspondence from Niagara Region dated May 26, 2025 regarding the Combined Sewer Overflow Control

BE IT RESOLVED THAT Council receive report 2025-0136, “Proposed Revisions to Animals in Town Facilities Policy”, for information; AND THAT Council approves proposed revised Policy No. S100-17, Animals in Town Facilities.

BE IT RESOLVED THAT Council receive report 2025-0134 “2026 Budget Timeline,” for information; AND THAT Council reduce the time period as set out in subsection 7(3) of O. Reg 530/22, being the Council Amendment Period, from 30 days to 20 days; AND THAT Council reduce the time period as set out in subsection 7(10) of O. Reg 530/22 to override the head of Council’s Veto of an amendment to the proposed budget from 15 days to 8 days; AND THAT Council suspend the rules of procedure to allow unlimited delegations from the public as they pertain to the 2026 Budget as part of the meeting on October 1, 2025.

BE IT RESOLVED THAT Council receive report 2025-0130 “Town of Pelham Library Rehabilitation Project and Funding Strategy,” for information; AND THAT Council approve the Library Rehabilitation project at an estimated value of $4,000,000. AND THAT Council approve the Library Rehabilitation project to be completed in two phases at an estimated cost of $1,500,000 for Phase 1 and $2,500,000 for Phase 2. AND THAT Council approve funding for the project in the amount of $737,000 to be funded by the Debt Repayment Reserve and $763,000 to be funded from the Development Charges Obligatory Reserve.

BE IT RESOLVED THAT Council receive report 2025-0133 “2025 Town of Pelham Road Condition Needs Update,” for information; AND THAT Council approve an additional amount of $150,000.00 for RD 05-2025 - 2025 Road Base and Surface Repair program; AND THAT Council approve an additional amount of $250,000.00 for RD 07-2025 - 2025 Road Rehabilitation program; AND THAT the additional costs be funded through the Roads Reserve.

BE IT RESOLVED THAT the Council of the Town of Pelham, having given due consideration to the following By-law(s) do now read a first, second and third time and do pass same, and THAT the Mayor and Clerk be and are hereby authorized to sign and seal the by-law(s): 1. 31-2025 Being a By-law to amend Town of Pelham By-law Nos. 68-2023 and 69-2023, as amended, respecting the Administrative Penalty Process for Parking and Non-Parking By-laws, to Repeal and Replace Schedule "C" (Appointment of Screening Officers and Hearing Officers). 2. 32-2025 Being a By-law to appoint Jodi Legros as Deputy Clerk for the Corporation of the Town of Pelham.

BE IT RESOLVED THAT the next portion of the meeting be closed to the public in order to consider the following under Section 239(2) of the Municipal Act, as follows: (b) - personal matters about an identifiable individual, including municipal employees and (d) - labour relations or employee negotiations - 1 item (Consideration of Appointments to Advisory Committees) (f) - advice that is subject to solicitor-client privilege, including communications necessary for that purpose and (e) - litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board - 1 item (Cannabis) (b) - personal matters about an identifiable individual, including municipal employees and (f) - advice that is subject to solicitor-client privilege, including communications necessary for that purpose - 1 item (Contract Services)

BE IT RESOLVED THAT Council reconvene the regular meeting and do now Rise With No Report; AND THAT the Chief Administrative Officer be and is hereby authorized to undertake the directions provided during the In Camera meeting of June 4, 2025.

BE IT RESOLVED THAT Council appoint the following individual to the Pelham Finance and Audit Committee: 1. Patrick Dooling AND THAT Council direct the Town Clerk to prepare and present the necessary appointment by-law at the following Regular Meeting of Council.

BE IT RESOLVED THAT the following By-law be read a first, second and third time and passed: Being a By-law No. 33-2025 to Adopt, Ratify and Confirm the proceedings of Council of the Town of Pelham at its Regular Meeting held on the 4th day of June, 2025.

BE IT RESOLVED THAT this Regular Meeting of Council be adjourned until the next regular meeting scheduled for June 18, 2025, at 9:00 am.